010-PUR-2026 Catalog Discounts for Art, Office, and Instructional Supplies

The Dougherty County School System (DCSS) in Albany, Georgia is issuing a Request for Proposal (RFP) to solicit qualified vendors to provide catalog discounts for art, office, and instructional supplies through a blanket purchase agreement structure. Rather than requesting specific quantities, the DCSS seeks vendor pricing on routine supplies based on catalog discount structures, with actual orders determined by school system needs throughout the contract period. The resulting contract will be effective from July 1, 2025 through June 30, 2026, with vendors required to provide 12 copies of applicable catalogs within ten days of award, clearly labeled with the RFP number, vendor quotation number, applicable discounts, and any exclusions. Bidders must submit pricing as catalog list prices less applicable discounts, with all discounts remaining firm through the contract end date, and must specify any volume-based discount variations. All deliveries must be prepaid and F.O.B. to addresses specified on individual purchase orders. The deadline for submitting questions is August 5, 2025 at 4:00 PM, and proposals must be received by 11:00 AM on August 19, 2025, submitted in sealed envelopes addressed to Sharonda Thompson, Director of Logistical Services, at the DCSS Logistical Services Department located at 601 Flint Avenue, Albany, GA 31701, with public bid opening occurring at that location or via Zoom.

A local preference policy applies to this procurement, allowing Dougherty County suppliers meeting defined criteria and submitting responsive bids within two percent or $2,500 (whichever is less) of the lowest responsive bid to match the lowest bid. Bidders must complete and submit numerous required forms including debarment certification, vendor information forms, references, non-collusion certification, and Georgia Security and Immigration Compliance Act affidavits. Background checks are required for any contractor employees performing work on DCSS campuses, with specified criminal offenses resulting in automatic exclusion unless a waiver is obtained from the Board of Education Safety and Security Committee. The DCSS reserves the right to extend all quoted pricing, terms, and conditions to any Dougherty County governmental entity, effectively creating a cooperative purchasing agreement beyond the school system. No incumbent vendors or budget ranges are identified in the available solicitation documents. The RFP does not specify a maximum award value, suggesting this is an open-ended requirements contract for supplies as needed by the school system throughout the one-year contract period.