Notice_of_Assessment_Envelope.pdf

This is a Notice of Assessment Envelope document related to Henry County, Georgia's Request for Proposal (RFP) 26-14 for printing and mailing services for the County Tax Assessors' Office. The solicitation seeks a qualified contractor to produce and distribute approximately 123,000 total pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine reports. The deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with vendors required to securely transfer PDFs via sFTP to the Tax Assessor's online provider. The proposal submission deadline is December 10, 2025, at 3:00 PM through Henry County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications issued by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration.

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to future adjustment. The vendor must provide bulk rate permits, envelopes, and postage, with the county not bound to minimum or maximum quantities. Evaluation criteria are weighted at 30 points for firm qualifications, 30 points for project experience, 30 points for available resources, and 10 points for cost proposal, with an additional 15 points available for an oral presentation. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). The solicitation includes a local vendor preference provision allowing an in-county vendor to win the bid if within 5 percent of the lowest out-of-county bid, with no explicit disadvantaged enterprise set-asides mentioned.