Notice_of_Assessment_Envelope.pdf

This Notice of Assessment Envelope file pertains to printing and mailing services procurement for Henry County, Georgia's Tax Assessors' Office under RFP 26-14. The county seeks a qualified contractor to produce and distribute approximately 123,000 pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine reports. The deliverables must meet specific technical requirements including designated paper weight, color specifications, folding standards, and envelope configurations, with vendors required to securely transfer PDFs via sFTP to the Tax Assessor's online provider. The proposal submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with written questions due by November 19, 2025, and addendum clarifications issued by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with the county determining renewal eligibility 60 days prior to contract expiration.

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees calculated at current U.S. Postal Service rates subject to adjustment for future USPS changes. The vendor must provide bulk rate permits, envelopes, and postage, with no guaranteed minimum or maximum order quantities. Evaluation will be weighted across firm qualifications (30 points), project experience (30 points), available resources (30 points), and cost proposal (10 points), with an additional potential 15 points for an oral presentation. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). The solicitation includes a local vendor preference provision allowing in-county vendors to win if their bid is within 5 percent of the lowest out-of-county bid, with no explicit disadvantaged enterprise set-asides identified.