2025_Notice_Insert_Real_Property.pdf

This is a Notice Insert for Real Property tax documents issued by Henry County, Georgia in connection with the County Tax Assessors' Office printing and mailing services solicitation. The county is seeking a contractor to produce and distribute approximately 123,000 pieces annually, comprised of 110,000 Notices of Assessment and 13,000 personal property tax return forms for business, aircraft, and marine entities. The deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with secure PDF transfer capabilities via sFTP to the Tax Assessor's online provider. The Request for Proposal (RFP 26-14) submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration.

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to future adjustment. The vendor must provide bulk rate permits, envelopes, and postage, with the county not bound to minimum or maximum quantities. Evaluation will be weighted across firm qualifications (30 points), project experience (30 points), available resources (30 points), cost proposal (10 points), and an optional oral presentation (15 additional points). A local vendor preference provision allows in-county vendors to win if within 5 percent of the lowest out-of-county bid. Substantial insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). The notice indicates that estimated millage rates and tax bills are subject to change as the Board of Commissioners sets new rates between July and September 2025.