2025_Notice_Insert_Real_Property.pdf

This is a Notice Insert for Real Property tax documentation issued by Henry County, Georgia, in conjunction with a Request for Proposal for printing and mailing services for the County Tax Assessors' Office. The solicitation seeks a qualified contractor to produce and distribute approximately 123,000 pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms covering Business, Aircraft, and Marine reports. The deliverables must meet specific technical requirements for paper weight, color, folding, and envelope specifications, with secure PDF transfer capabilities via sFTP to the Tax Assessor's online provider. The proposal submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications issued by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration.

Evaluation will be based on firm qualifications (30 points), project experience (30 points), available resources (30 points), cost proposal (10 points), and potentially an additional 15 points for an oral presentation. Pricing must be submitted on a unit price basis covering all labor, materials, equipment, and delivery costs, with mailing fees based on current U.S. Postal Service rates subject to adjustment for future rate changes. The vendor must provide bulk rate permits, envelopes, and postage with no minimum or maximum quantity guarantees. Comprehensive insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000). The solicitation includes a local vendor preference provision allowing in-county vendors to win if within 5 percent of the lowest out-of-county bid. The notice indicates that 2025 millage rates are subject to change as the Board of Commissioners and other taxing jurisdictions will establish new rates between July and September 2025.