2025_Notice_Insert_Real_Property.pdf

This is a Notice Insert for Real Property related to Henry County, Georgia's annual printing and mailing services contract for the Tax Assessors' Office. The county seeks a qualified contractor to produce and distribute approximately 123,000 total pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine reports. The materials must meet specific requirements for paper weight, color, folding, and envelope specifications. Interested vendors must submit proposals by December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications provided by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration.

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to future adjustments. The vendor must provide bulk rate permits, envelopes, and postage, understanding the county is not bound to minimum or maximum quantities. Evaluation criteria include firm qualifications (30 points), project experience (30 points), available resources (30 points), cost proposal (10 points), and an optional oral presentation (15 points). Insurance requirements are substantial, including Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). The solicitation includes a local vendor preference provision allowing an in-county vendor to win if within 5 percent of the lowest out-of-county bid. No specific set-asides for disadvantaged enterprises are outlined, and no incumbent vendor is mentioned. The notice indicates that estimated millage rates and tax bills are subject to change based on rates set by the Board of Commissioners between July and September of 2025.