Return Form Envelope - Henry County Tax Assessors' Office Printing and Mailing Services RFP

This is a Return Form Envelope specification document related to Henry County, Georgia's Request for Proposal (RFP) 26-14 for printing and mailing services for the County Tax Assessors' Office. The solicitation seeks a qualified contractor to produce and distribute approximately 123,000 total pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine reports. The proposal submission deadline is December 10, 2025, at 3:00 PM via the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications issued by December 3, 2025. The contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration. The evaluation will be based on firm qualifications (30 points), project experience (30 points), available resources (30 points), cost proposal (10 points), and potential oral presentation (15 points).

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to adjustment for future USPS changes. The contractor must provide bulk rate permits, envelopes, and postage, with the county not bound to minimum or maximum quantities. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). A local vendor preference provision allows an in-county vendor to win the bid if within 5 percent of the lowest out-of-county bid. Deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with secure PDF transfer capability via sFTP to the Tax Assessor's online provider.