Notice_of_Assessment_Real_and_Personal_Property.pdf

This is a Notice of Assessment for Real and Personal Property issued by the Henry County Tax Assessor's Office in Georgia, which serves as the foundational document for the related printing and mailing services contract opportunity. The notice documents the county's annual assessment process for real and personal property taxation, establishing the baseline deliverable that the selected contractor will be responsible for producing and distributing. Henry County is seeking printing and mailing services for approximately 123,000 total pieces annually, including 110,000 Notices of Assessment and 13,000 personal property tax return forms covering Business, Aircraft, and Marine categories. The Request for Proposal (RFP) 26-14 requires submissions by December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration.

Pricing must be submitted on a unit price basis covering all labor, materials, equipment, and delivery costs, with mailing fees based on current U.S. Postal Service rates subject to adjustment for future USPS changes. The vendor must provide bulk rate permits, envelopes, and postage, with the county retaining discretion over minimum and maximum quantities. Evaluation will be weighted toward firm qualifications (30 points), project experience (30 points), and available resources (30 points), with cost representing only 10 points, plus potential additional consideration for an oral presentation (up to 15 points). Required insurance includes Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). The solicitation includes a local vendor preference provision allowing an in-county vendor to win if within 5 percent of the lowest out-of-county bid, and deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications with secure PDF transfer capability via sFTP.