Notice_of_Assessment_Real_and_Personal_Property.pdf

This is a Notice of Assessment for Real and Personal Property issued by Henry County, Georgia's Tax Assessors' Office. The document serves as a supporting exhibit for the county's Request for Proposal (RFP) 26-14 seeking printing and mailing services. The notice demonstrates the primary deliverable that the selected contractor must produce and distribute, specifically the Notices of Assessment that comprise the majority of the approximately 123,000 total annual pieces. The solicitation requires production of 110,000 Notices of Assessment along with 13,000 personal property tax return forms covering Business, Aircraft, and Marine property classifications. Proposals must be submitted by December 10, 2025, at 3:00 PM through Henry County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications issued by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with the county making renewal decisions 60 days prior to contract expiration.

Evaluation criteria allocate 30 points each for firm qualifications, project experience, and available resources, with 10 points for cost proposal and a potential 15 additional points for oral presentation. Pricing must be submitted on a unit price basis covering all labor, materials, equipment, and delivery costs, while mailing fees will be calculated using current U.S. Postal Service rates with provisions for adjustment to future rate changes. The contractor must provide bulk rate permits, envelopes, and postage and demonstrate capacity to securely transfer PDFs via sFTP to the Tax Assessor's online provider. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). The solicitation includes a local vendor preference provision allowing an in-county vendor to win if within 5 percent of the lowest out-of-county bid, and the county is not bound to minimum or maximum quantities.