2025_Notice_Insert.pdf

This is a Request for Proposal (RFP) document issued by Henry County, Georgia for annual printing and mailing services for the County Tax Assessors' Office. The county seeks a qualified vendor to produce and distribute approximately 123,000 total pieces annually, including 110,000 Notices of Assessment and 13,000 personal property tax return forms covering business, aircraft, and marine reports. Deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with vendors required to securely transfer PDFs via sFTP to the Tax Assessor's online provider. The proposal submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal. Questions must be submitted by November 19, 2025, with addendum clarifications issued by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions made 60 days prior to contract expiration.

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to adjustment for future USPS changes. The vendor must provide bulk rate permits, envelopes, and postage, with the county not bound to minimum or maximum quantities. The RFP does not explicitly outline set-asides for disadvantaged enterprises but includes a local vendor preference provision allowing an in-county vendor to win if within 5 percent of the lowest out-of-county bid. No incumbent vendor is mentioned. Evaluation criteria are comprehensive, allocating 30 points each for firm qualifications and project experience, 30 points for available resources, and 10 points for cost proposal, with potential for an additional 15 points for an oral presentation. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage).