NIGP 20864: Postage/Mailing and Shipping Software

NIGP 20864 Postage/Mailing and Shipping Software, an Item code, encompasses postage metering platforms, mail-tracking and management software, and related digital services that state and local governments deploy to automate outbound mail processing, meter postage, track parcels, and integrate with existing mail and business systems. Recent solicitations show state and local agencies buying electronic postage services, SendSuite Tracking integration, software platforms for mail and package processing workflows, and cloud-based mailroom management solutions that consolidate vendor relationships and reduce manual handling. Issuing bodies include city procurement departments (Fort Worth), county purchasing offices (Hillsborough County Public Schools in Florida, Augusta and Newnan in Georgia, and a Florida county), state higher-education institutions (Texas A&M AgriLife), and statewide education agencies (Washington State Office of Superintendent of Public Instruction). The State of Arizona, through the NASPO ValuePoint cooperative purchasing program, has also issued a master-agreement solicitation covering 44 product and service categories in mailing and shipping equipment and related software.

Recent activity spans Florida, Georgia, Texas, Arizona, and Washington. The Fort Worth Financial Management Services Department issued RFP 26-0300 (due October 1, 2026) for mailroom equipment lease, seeking automated inserting systems, mailing and package processing systems, intelligent parcel locker banks with SendSuite Tracking integration, and software platforms to process approximately 36,795 pre-sort letters and postcards monthly with a 30 percent small business participation goal. The State of Arizona, via NASPO ValuePoint cooperative purchasing, released Solicitation BPM007409 on June 23, 2026, to establish master agreements for mailing and shipping equipment, technology, and maintenance across all 50 states and eligible public entities, with historical data reporting $103.12 million in sales through the current Mailing Equipment, Supplies, and Maintenance portfolio. Texas A&M AgriLife issued RFP AG-EXT-RFP-7083 (due May 29, 2026) for electronic postage services, and a Florida county posted an RFI on June 23, 2026, evaluating sole-source designation for Pitney Bowes Inc. postage metering and USPS mail processing services.