Return_Form_Envelope.pdf

This Return Form Envelope file pertains to Henry County, Georgia's Request for Proposal (RFP) 26-14 for printing and mailing services supporting the County Tax Assessor's Office. The solicitation seeks a qualified vendor to produce and distribute approximately 123,000 total pieces annually, comprising 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine categories. Proposals must be submitted by December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications issued by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with the county making renewal decisions 60 days prior to contract expiration. The evaluation criteria allocate 30 points each for firm qualifications, project experience, and available resources; 10 points for cost proposal; and up to an additional 15 points for an oral presentation.

Pricing must be submitted on a unit price basis covering all labor, materials, equipment, and delivery costs, with mailing fees based on current U.S. Postal Service rates subject to adjustment for future USPS changes. The vendor must provide bulk rate permits, envelopes, and postage, and the county retains discretion regarding minimum or maximum quantities. A local vendor preference provision allows an in-county vendor to win if their bid is within 5 percent of the lowest out-of-county bid. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). Deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with the vendor required to securely transfer PDFs via sFTP to the Tax Assessor's online provider. No incumbent vendor has been identified, and the solicitation does not specify explicit set-aside designations for disadvantaged enterprises.