Notice_of_Assessment_Real_and_Personal_Property.pdf

This Notice of Assessment for Real and Personal Property is a supporting document for Henry County, Georgia's Request for Proposal 26-14 for annual printing and mailing services to be provided by the County Tax Assessor's Office. The solicitation seeks a qualified contractor to produce and distribute approximately 123,000 total pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine reports. Deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with secure PDF transfer capabilities via sFTP to the Tax Assessor's online provider. The proposal submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions to be made 60 days prior to contract expiration.

Evaluation will be based on firm qualifications (30 points), project experience (30 points), available resources (30 points), cost proposal (10 points), and potential additional points (up to 15) for an oral presentation. Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to adjustment for future rate changes. The vendor must provide bulk rate permits, envelopes, and postage, with the county not bound to minimum or maximum quantities. Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). A local vendor preference provision allows in-county vendors to win if within 5 percent of the lowest out-of-county bid. No specific set-aside designations for disadvantaged enterprises are outlined in the solicitation.