UNSPSC 78102202: Post office box services

UNSPSC 78102202 Post office box services (Commodity) encompasses mail-handling and mail-processing services that state and local governments actually buy—not only box rental but rather the full suite of mail receipt, sorting, presort processing, courier delivery, and related logistics that support high-volume operational mail flows. Recent opportunities show jurisdictions procuring daily mail courier services, permit-mail presort and delivery, utility bill printing and mailing, USPS barcode and presort processing, and mail receipt pre-processing at centralized intake facilities, often paired with data entry, scanning, and address validation work. The issuing bodies span state departments (Texas Health and Human Services Commission, California Employment Development Department, New Jersey Department of the Treasury, Oregon Department of Fish and Wildlife), counties (Washington County, Harris County, Hillsborough County), cities (Holly Hill, Edinburg, Philadelphia, Manchester), transit authorities (Orange County Transportation Authority), utilities (Eugene Water & Electric Board), and special districts (Collin County Community College District, Visit St. Pete-Clearwater Convention and Visitors Bureau). State health and human services agencies appear as repeat buyers—HHSC alone has posted multiple permit-mail and disability-determination-mail solicitations in the past six months. The work is geographically distributed: recent activity in Texas (HHSC, Harris County, Edinburg utilities), California (EDD, DIR), Florida (Holly Hill, Hillsborough County, Pinellas County), New Jersey (Toms River Township, New Jersey Treasury), Oregon (Eugene Water & Electric Board, ODFW), Connecticut (Manchester), and Arizona (NASPO ValuePoint cooperative). Large-volume operations dominate: Holly Hill seeks utility billing for 6,154 monthly accounts, Edinburg Utility Billing Division sends 30,000 water bills monthly, Texas DDS processes approximately 3 million permit-mail pieces annually, New Jersey DORES handles 7 million mail receipts and 5 million checks yearly, and Hillsborough County's payment solution processes $73 million in credit card and $111 million in e-Check payments annually.

Representative recent opportunities include the City of Holly Hill, Florida RFP 26-FIN-01 (due January 29, 2026) for comprehensive utility billing, printing, and mailing services across four billing cycles; the City of Edinburg, Texas RFP 202709 (due November 3, 2026) for city mail services supporting the City Secretary's Department and Utility Billing Division with a local-vendor geographic requirement (within 25 miles of City Hall); the Orange County Transportation Authority IFB C260546 (due October 20, 2026, budget $427,000 for one year) for mail house services supporting a multilingual postcard campaign with a Disadvantaged Business Enterprise goal under Title 49 CFR Part 26; the New Jersey Department of the Treasury Bid Solicitation 26DPP01302 (due December 16, 2026) for front-end mail receipt and pre-processing services on behalf of DORES, designated as a Small Business Set-Aside for Subcontracting Only; the Texas Health and Human Services Commission IFB HHS0017586v2 (due September 15, 2026) for permit mail services requiring USPS Permit/Presort certification and daily pickup from the Disability Determination Services facility in Austin; and the California Department of Industrial Relations IFB S26ACCT001 (due June 9, 2026, budget $440,000 for 36 months) for mail courier services across two primary office locations in Oakland and San Francisco with secure overnight storage and chain-of-custody requirements. Cooperative purchasing vehicles also appear—NASPO ValuePoint RFP BPM007409 (due June 23, 2026) seeks master agreements for mailing and shipping equipment, technology, and maintenance on behalf of participating state and local entities. Set-asides and preferences vary by jurisdiction: California awards SB/MB and DVBE incentives; New Jersey requires small business subcontracting effort; OCTA applies DBE goals; and local-vendor preferences appear in Edinburg and Pinellas County procurements. Work is commonly structured as either fixed-price per-piece or per-unit pricing (presort, delivery, barcode application) or transaction-based arrangements with no guaranteed minimum volume.