Return_Form_Envelope.pdf

This Return Form Envelope document is associated with a Request for Proposal issued by Henry County, Georgia for printing and mailing services for the County Tax Assessors' Office. The solicitation seeks a qualified contractor to produce and distribute approximately 123,000 total pieces annually, consisting of 110,000 Notices of Assessment and 13,000 personal property tax return forms covering Business, Aircraft, and Marine reports. The proposal submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications available by December 3, 2025. The initial contract term is one year with two optional one-year renewal periods, with renewal decisions made 60 days prior to contract expiration. Deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, and the vendor must have the capability to securely transfer PDFs via sFTP to the Tax Assessor's online provider.

Pricing must be submitted on a unit price basis covering all costs including labor, materials, equipment, and delivery, with mailing fees based on current U.S. Postal Service rates subject to future adjustment. The vendor must provide bulk rate permits, envelopes, and postage, with the understanding that the county is not bound to minimum or maximum quantities. Evaluation criteria will be comprehensive, allocating 30 points each for firm qualifications and project experience, 30 points for available resources, and 10 points for cost proposal, with potential for an additional 15 points for an oral presentation. Substantial insurance requirements include Workers Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000 coverage. The solicitation includes a local vendor preference provision allowing an in-county vendor to win the bid if within 5 percent of the lowest out-of-county bid, though no specific set-aside designations for disadvantaged enterprises are explicitly outlined.