Facilities operations and maintenance (o&m) services

The Department of State's Office of Acquisition Management is seeking comprehensive Facilities Operations and Maintenance (O&M) services for over 40 buildings and facilities across the United States through a multiple-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The solicitation covers extensive facility management services including electrical and mechanical systems, HVAC, plumbing, building automation systems, custodial services, grounds maintenance, environmental health and safety, preventive maintenance, and technical support services. Offerors must be SBA certified 8(a) businesses with Top-Secret Facility Security Clearance and demonstrate past performance managing facilities with at least $6.5 million in annual Consolidated Facility Services contract revenue and 600,000 square feet of total facilities space. The government will evaluate proposals using a best value trade-off methodology with technical factors significantly more important than price, focusing on past performance, management approach, technical approach, and key personnel qualifications. The proposal submission deadline is July 15, 2025, at 5:00 PM EST, with contract award anticipated in Q1 of FY2026.

This procurement is set aside for competitive 8(a) small businesses, with incumbent contractors including PacArctic LLC, Tatitlek Technologies, and T&H Services. The total potential contract value is $1,780,000,000 across a five-year base period with one optional five-year extension, with the government planning to award up to ten IDIQ contracts. The contract structure includes a base year and nine one-year option periods, with separate task orders for Program Management Office (PgMO) and Consolidated Facility Services (CFS) functions. Services will be performed at Department of State facilities located primarily in Washington D.C., Virginia, and Maryland, with additional locations in Colorado, Florida, Kentucky, New Hampshire, and South Carolina. Key facilities include the National Foreign Affairs Training Center in Arlington, Virginia, which spans 64 acres with 874,478 square feet across 13 buildings, and the Harry S. Truman Building with over 3 million square feet and 15,000+ assets.