19AQMM25R0151.pdf

Document Number: 19AQMM25R0151 PROCESSED Page 1 of 81

SOLICITATION, OFFER, AND AWARD

1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15

CFR 700.

RATING PAGE OF PAGES

1 81

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM25R0151

SEALED BID (IFB) INVITATION

FOR BID

X NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

4. TYPE OF SOLICITATION 5. DATE

ISSUED

05/29/2025

6. REQUISITION/PURCHASE NUMBER

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

E-MAIL:

A. NAME

Kiara Jackson

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

JacksonKD1@state.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 8 X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING 8 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 9

X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE 11

X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA 12

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS 14

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDAR DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: UEI: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 3204(a) 41 U.S.C. 3304(a) ( )

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE OPEAQM

Construction Branch

OPE/AQM/FDCD/CON

Office of Acquisition (AQM) Arlington, VA 22209

24. ADMINISTERED BY (if other than Item 7) CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON 29415

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Meghan E. Klipfel (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

05/29/2025

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Document Number: 19AQMM25R0151 PROCESSED Page 2 of 81

Section A - Solicitation/Contract Form

Line Item Summary

Solicitation Number:

19AQMM25R0151

Contract Number: Title:

A/OPR/FMS FACILITIES O&M

Date of Solicitation:

05/29/2025

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Base Ordering Period (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period I (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period II (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period III (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Document Number: 19AQMM25R0151 PROCESSED Page 3 of 81

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period IV (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period V (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period VI (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period VII (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period VIII (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Document Number: 19AQMM25R0151 PROCESSED Page 4 of 81

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: X1AZ

PSC Description: LEASE/RENTAL OF OTHER

ADMINISTRATIVE FACILITIES AND SERVICE

BUILDINGS

Type of Contract Pricing: Combination (Applies to

Awards where two or more apply)

0.0 LT $0.00 $0.00

Description: Optional Ordering Period IX (One Year): A/DOES Consolidated Facility Services / PgMO Support Services

Type of Contract: COM

Pricing Options: Unexercised Option 001

CLIN Funding: Cost:

Base Totals: $0.00 $0.00

Exercised Options Totals: $0.00 $0.00

Unexercised Options Totals: $0.00 $0.00

Base and Options Totals: $0.00 $0.00

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov [Insert one or more Internet addresses] (End of clause) Clause Title Fill-ins

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

52.247-34 F.o.b. Destination (Nov 1991)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023)

52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May

2018)

Document Number: 19AQMM25R0151 PROCESSED Page 5 of 81

Clause Title Fill-ins

52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Nov 2021) (h)(2): "[Contracting Officer insert day as prescribed by agency head;

if not prescribed, insert 30th]"

52.232-18 Availability of Funds (Apr 1984)

52.232-22 Limitation of Funds (Apr 1984)

52.232-23 Assignment of Claims (May 2014)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct

2018)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.233-1 Disputes (May 2014)

52.233-1 Alt I Disputes (May 2014) - Alternate I (Dec 1991)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.237-3 Continuity of Services (Jan 1991)

52.239-1 Privacy or Security Safeguards (Aug 1996)

52.242-13 Bankruptcy (July 1995)

52.243-1 Changes-Fixed-Price (Aug 1987)

52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000)

52.245-1 Government Property (Sep 2021)

52.245-9 Use and Charges (Apr 2012)

52.246-25 Limitation of Liability-Services (Feb 1997)

52.249-14 Excusable Delays (Apr 1984)

52.253-1 Computer Generated Forms (Jan 1991)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS

AMENDED (AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE

LEAVE (FEB 2015)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements--Representation (Jan 2017)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.204-7 System for Award Management (Oct 2018)

Document Number: 19AQMM25R0151 PROCESSED Page 6 of 81

Clause Title Fill-ins

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.207-6 Solicitation of Offers From Small Business Concerns and Small Business

Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) (Dec

2022)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep

2023)

52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021)

52.216-27 Single or Multiple Awards (Oct 1995)

52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-Commercial

Acquisition (Nov 2021)

52.217-5 Evaluation of Options (July 1990)

B.1 - GENERAL

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

This is an 8(a) solicitation under the authority of FAR 19.8, Contracting with the Small Business Administration (The 8(a) Program), utilizing the policies and procedures under FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures in FAR 15, Contracting by Negotiation. This solicitation utilizes the format at 15.204-1, Uniform Contract Format.

The solicitation is for multiple Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts for facilities maintenance services in support of the U.S. Department of State, Bureau of Administration, Domestic Operations and Emergency Services, Real Property, Facility Management Services (A/DOES/RP/FMS), in accordance with the solicitation attachments including the Performance Work Statement.

The applicable North American Industry Classification System (NAICS) code for this requirement is 561210, Facilities Support Services.

B.10 - TRAVEL COSTS

The Contractor may be reimbursed for its reasonable actual travel costs, in accordance with the requirements of the applicable task order and in accordance with FAR 31.205-46, Travel Costs. If travel is allowable under the task order, travel must be directly related to and required for performance of the task order, and must be authorized in advance and in writing by the Contracting Officer’s Representative (COR). In no event shall costs associated with employee commuting be reimbursable as direct cost under this contract.

Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor’s usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

The Contractor shall include a breakout of all authorized travel expenses as an attachment to his/her invoices. Administrative support (such as coordination of travel arrangements) will be the responsibility of the Contractor.

If a task order allows for travel, the task order will include additional details regarding allowable travel costs. Travel outside of the United States is not anticipated under this IDIQ.

Document Number: 19AQMM25R0151 PROCESSED Page 7 of 81

B.11 - FIXED, FULLY BURDENED HOURLY RATE PRICING TABLES

Refer to the table at Attachment J-23 for Labor Categories and Fixed Price, Fully Burdened Hourly Ceiling Rates for the entire contract performance.

B.12 - Ordering Information

Orders place under this contract shall contain the following information:

1. Date of Order;

2. Contract Number and Order Number;

3. Item number and description, quantity, and unit price;

4. Delivery or performance date;

5. Place of delivery and/or performance (including consignee);

6. Packaging, packing, and shipping instructions, if any;

7. Accounting and appropriation data;

8. Security clearance level(s), applicable to the order, if any; and

9. Any other pertinent information.

b) Issuance of orders by email is authorized in accordance with FAR 52.216-18 “ORDERING.”

B.13 - Labor Subject to Service Contract Labor Standards and Wage Rate Determinations

Labor categories that are subject to the Service Contract Labor Standards (formerly known as SCA) and wage determinations, in accordance with FAR Subpart 22.10 and other applicable Department specific regulatory supplements must be clearly identified and are subject to applicable wage and labor standards.

B.2 - TYPE OF CONTRACT

Award of multiple IDIQ contracts is contemplated under this solicitation. Task and/or Delivery Orders will be awarded under the IDIQ per FAR 16.504 (Indefinite-Quantity Contracts) .

Task and/or delivery orders may be issued under awarded IDIQs on a Firm-Fixed-Price (FFP), Time-and-Materials (T&M), Labor Hour (LH), or hybrid basis at the Contracting Officer's discretion within the guidelines provided in Federal Acquisition Regulations (FAR) Part 16. The contract also includes Cost-Reimbursable (CR) Contract Line Item Numbers (CLINS) for Government approved other direct costs (ODCs) in accordance with the Performance Work Statement.

B.2.1 Fixed Price Task Orders Fixed price is defined under Federal Acquisition Regulation (FAR) Subpart 16.2, Fixed-Price Contracts, and other applicable Department-specific regulatory supplements.

The offeror will be required to use the ceiling overhead, G&A and profit rates (percentages) as proposed in the price template, on all task orders to develop the fully burdened rates to be used at the order level utilizing the prevailing wage rates for the delivery areas of the task order. Further price adjustments will be to the base and health and welfare rates only at the task order level based on changes in the prevailing wage rates in accordance with the Fair Labor Standards Clause (FAR 52.222-43 — Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts).

Offerors will propose firm price (FP) labor rates for all applicable exempt labor categories (professional) in response to task order solicitations. These rates will be proposed as fully burdened ceiling rates since the base rates does not change with the delivery location for exempt labor categories. The Offeror will be required to use the fully burdened ceiling rates, as categories for the base contract and option periods, incorporating any proposed increases. The pricing for the base and option years pricing will be evaluated for reasonableness by the CO using available public market indicators and other sources.

B.2.2 T&M and L-H TASK ORDERS

Document Number: 19AQMM25R0151 PROCESSED Page 8 of 81

Time and Materials (T&M) and Labor Hour (L-H) is defined under FAR Subpart 16.6, T&M and L-H Contracts, and other applicable Department-specific regulatory supplements.

The Contract may provide for separate and/or blended loaded hourly labor rates for the labor. T&M and L-H task orders require the contract standardized labor categories and their associated rates to be identified in the task order award document.

Other Direct Costs subcontract labor shall be proposed and awarded as Materials in accordance with FAR 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts.

FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements - Commercial Item Acquisition is applicable.

The fully burdened T&M/L-H rate awarded at initial parent contract award shall serve as the basis for all future pricing. The Offeror will propose labor rates for all applicable non-exempt and exempt labor categories (professional). The non-exempt labor categories will be proposed as fully burdened rates using the fixed ceiling, negotiated health and welfare fringe, overhead, G&A and profit/fee rates (percentages). The exempt labor rates will be proposed as fully burdened ceiling rates since the base rate does not change with the delivery location for exempt labor categories. The fully burdened rates will be evaluated for reasonableness. The Contractor will be required to use the fully burdened ceiling rates, as proposed in the price template, on all task orders. The Contractor will propose rates for all exempt labor categories for the base contract and option years (9 years), incorporating any proposed increases. The pricing for the base and option years pricing will be evaluated for reasonableness by the CO using available public market indicators and other sources.

B.2.3 Other Direct Costs

Other ODC support, integral and necessary as part of a total integrated solution within the scope of the contract for which there is not a labor category specified in the contract or includes other direct costs such as travel, materials, equipment, subcontractors, etc., to obtain a total service solution, are allowable costs and may be included within an individual task order under the contract. The Contractor should propose and identify each other direct costs separately and the CO should identify each ODC support services or other direct costs by a separate CLIN on the task order award.

B.3 - MINIMUM AND MAXIMUM CONTRACT QUANTITIES - INDEFINITE QUANTITY CONTRACT

a) Per FAR 52.216-22 "Indefinite Quantity," the minimum for each indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount set forth below.

$5,000.00

(b) The maximum value of each contract shall not exceed $1,780,000,000. This amount represents the maximum cumulative value for all task orders issued to all awarded IDIQ contractors throughout the contract period.

B.4 - ORDERING PERIOD

Each awarded CFS IDIQ contract will include a base year and nine separate one-year option periods, for a total performance period of ten years. Orders may extend beyond the IDIQ ordering period in accordance with FAR clause 52.216-22(d). See RFP Section F.3.

B.5 - TASK ORDER PRICING

Awarded IDIQs will establish unit ceiling prices in accordance with pricing attachment J-23. Option period pricing must be based on ceiling rates included in the IDIQ at the time of task order proposal submission. Task order proposals must include rates at or below the ceiling rates established in IDIQ attachment J-23.

Task orders will be solicited and evaluated based on the specific instructions included in the Task Order Request for Proposal (TORP).

TORPS will follow the procedures listed in FAR 16.505, Ordering.

Document Number: 19AQMM25R0151 PROCESSED Page 9 of 81

The Contracting Officer (CO) has the authority and responsibility for the determination of cost or price reasonableness for the Department's task order requirements. The CO will identify the applicable contract type for all CLINs in each task order.

B.6 - NON-PERSONAL SERVICES

This is a non-personal services contract, as defined by Federal Acquisition Regulation (FAR) 37.101.

B.7 - FIXED, FULLY BURDENED HOURLY RATE STRUCTURE

Fixed, Fully Burdened Hourly Labor Rates established at the IDIQ level (attachment J-23) are comprised of direct labor, applicable indirect expenses (e.g., fringe, overhead, general and administrative) and profit. All direct and indirect labor pricing is included in the burdened rate; the contractor may not request additional pricing outside of the established labor rates, except for Other Direct Costs (ODCs), as applicable and as established in the applicable task order, if so established.

Labor categories may be added or deleted from the IDIQ at the Contracting Officer's discretion. Any new labor rates added to the contract shall be calculated in the same manner as in the Contractor's proposal submitted in response to this solicitation. The profit rate shall be the same as in the Contractor's proposal submitted in response to this solicitation.

The only requested changes to established labor rate ceilings will be in accordance with the Fair Labor Standards Clause (52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)). Such requests must be made to the Contracting Officer in accordance with the clause and must clearly show the proposed change to the rates, including the direct rate and individual indirect rate categories as applicable and in accordance with the clause. Approval is at the discretion of the Contracting Officer.

B.8 - INCENTIVE TASK ORDERS

Incentives are defined under FAR Subpart 16.4, Incentive Contracts, and other applicable Department specific regulatory supplements.

If contemplated, the CO will need to make the determination of standards for Incentive contract type task orders.

B.9 - CONTRACT FUNDING

Other than the guaranteed minimum for each contract funded at award, funds for task orders awarded under the IDIQs will be obligated at the task order level. Funds for services provided will be obligated as they become available, or excess funds de-obligated, by modification to the contract unilaterally by the U.S. Department of State Contracting Officer. The Contractor will only be paid for effort that has been authorized by the Contracting Officer and performed in accordance with the contract specifications.

C.1 - SPECIFICATIONS STATEMENT OF WORK

SECTION C - STATEMENT OF WORK

See Performance Work Statement, attachment J-29.

C.2 - Services Not Within Scope

Document Number: 19AQMM25R0151 PROCESSED Page 10 of 81

The following services are not within the scope of the contract and therefore are excluded for considerations:

• Telecommunication systems;

• Security systems (Note: mechanical components of the door, closers, keepers, hinges, etc. are included in the scope)

• Furnishings (not installed as fixtures);

• Equipment owned by servicing public utilities;

• Computers and Information Technology (IT) equipment;

• Personally owned appliances (e.g., heaters, coffee makers, microwaves, etc.);

• Kitchen appliances and food preparation equipment used in food services contract that is not installed or major equipment. Example:

blenders, toasters, meat slicers, etc. (Note: ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the contractor scope).*;

• A/E services*;

• Inherently Governmental Functions as defined by FAR Subpart 2.101.

*The Contractor shall note that the exclusion of A/E services does not disallow drawings of any sort. CAD drawings may be required and are within scope.

D.1 - DATA PACKAGING REQUIREMENTS

SECTION D - PACKAGING AND MARKING

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D.2 - MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

52.246-4 - Inspection of Services-Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

Document Number: 19AQMM25R0151 PROCESSED Page 11 of 81

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

E.1 - GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE

SECTION E - INSPECTION AND ACCEPTANCE

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract. Government quality assurance will be performed routinely by the Contracting Officer’s Representative;

however other activities may be called upon to support this effort as required. The Contracting Officer’s Representative or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspection results. Successive months of unsatisfactory performance may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspections clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of the FAR.

E.2 - QUALITY STANDARDS

All work performed under this contract shall be of the highest quality standards, consistent with best industry practices, to ensure timely provision of services, optimum DoS satisfaction, and adequate protection of Government assets, The Contractor shall be responsible for the day-to-day inspection and monitoring of all work performed to ensure compliance with contract requirements.

E.3 - METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor’s quality control program and customer complaints.

The QASP Surveillance Matrix and AQL Matrix (Attachments J-11 and J-12 & J-12a) are shared for informational purposes only and are the Government's documents in how the Government plans to monitor and ensure performance. Changes to the QASP and AQL Matrix are not bilateral and will be updated at the Government's discretion in order to ensure performance is appropriately monitored.

E.4 - QUALITY CONTROL PLAN

The contractor will establish and maintain a Quality Control Plan to monitor its O&M services for each task order in accordance with Performance Work Statement section C.3.2.4. Submission of the plan is after task order award and in accordance with the submission timelines in the task order PWS (or in IDIQ PWS section C.3.2.4, if not stated in the task order PWS).

52.246-2 - Inspection of Supplies-Fixed-Price (Aug 1996)

(a) Definition. "Supplies," as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

Document Number: 19AQMM25R0151 PROCESSED Page 12 of 81

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this contract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Government inspections or tests made at other than the Contractor's or subcontractor's premises; provided, that in case of rejection, the Government shall not be liable for any reduction in the value of inspection or test samples.

(e)(1) When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2) The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes reinspection or retest necessary.

(f) The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g) The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h) If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either (1) by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or (2) terminate the contract for default. Unless the Contractor corrects or replaces the supplies within the delivery schedule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i)(1) If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time--

(i) When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii) When the supplies will be ready for Government inspection.

(2) The Government's request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor's plant, nor more than 7 workdays in other instances.

(j) The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract.

Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k) Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l) If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor (1) at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor's plant at the Contracting Officer's election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Contractor fails to meet such delivery schedule, or (2) within a reasonable time after receipt by the Contractor of notice of defects or nonconformance, to repay such portion of the contract as is equitable under the circumstances if the Contracting Officer elects not to require correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor's plant and return to the original point when that point is not the Contractor's plant. If the Contractor fails to perform or act as required in paragraph (l)(1) or (l)(2) of this clause and does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of clause)

Document Number: 19AQMM25R0151 PROCESSED Page 13 of 81

F.1 - DELIVERABLES

SECTION F - DELIVERIES OR PERFORMANCE

See Attachment Performance Work Statement, Section C.18.5

Individual orders will specify the deliverables applicable to the task order.

All reports, plans, schedules, and other submittals provided by the Contractor to the COR shall be subject to approval by the COR or CO. The Contractor shall submit its deilverables based on the established due dates in the task order.

F.2 - TERM OF BASIC CONTRACT

The CFS IDIQ will include a base year and nine separate one-year option periods, for a total performance period of ten years.

F.3 - TASK ORDER PERIOD OF PERFORMANCE

The term for each Order placed under the Basic Contract shall be specified in the individual Order. Orders may not be placed under the if the IDIQ contract has expired, or has been terminated or cancelled by the Government.

No order may extend more than five (5) years after the expiration date of the Basic Contract, in accordance with FAR 52.216-22(d).

Order optional periods of performance, if included at initial issuance of the Order, may be exercised after the expiration date of the Basic contract. However, the period of performance cannot extend more than five (5) years after the expiration of the Basic Contract, and orders must be placed prior to expiration of the base contract.

F.4 - PLACE OF PERFORMANCE

See Attachment J-04, List of Properties.

Other buildings and locations may be added at the discretion of the U.S. Department of State Contracting Officer.

52.242-15 - Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

Document Number: 19AQMM25R0151 PROCESSED Page 14 of 81

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is:

Dr. Santia M. Davis Contracting Officer’s Representative Supervisory Building Management Specialist

A/DOES/RP/FMS

davissm2@state.gov 202-465-5504

Robert A. Keady Supervisory Building Management Specialist Office of Facilities Management Services – A/DOES/FMS

(771) 204-9399 (Teams)

(202) 558-8614 (Cell)

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

Document Number: 19AQMM25R0151 PROCESSED Page 15 of 81

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

G.1 - DESIGNATION OF ADMINISTRATIVE CONTRACTING OFFICE

SECTION G - CONTRACT ADMINISTRATION

Primary Contracting Officer (CO): Meghan E. Klipfel, Office of Acquisition Management, A/OPE/AQM/FDCD/MSB. Email:

klipfelme@state.gov

Contract Specialist: Kiara D. Jackson, JacksonKD1@state.gov

Authorized Department of State Alternate Contracting Officer: Edward Baran, Senior Contracting Officer and Branch Chief Designated Contracting Officer’s Representative (COR): Dr. Santia M. Davis Written communications regarding the administration of this contract shall make reference to the contract number and modification number, if applicable, shall be submitted to the above identified relevant contacts.

G.2 - CONTRACTING OFFICER (CO)

The CO has sole authority to modify the terms of this contract. The Contractor is responsible for ensuring that all modifications to or deviations from contract requirements are approved by the CO. The CO will appoint the usual and customary contracting representatives, such as the COR to help carry out the CO’s responsibilities under this contract.

G.3 - CONTRACTING OFFICERS REPRESENTATIVE (COR)

Authority: The CO shall appoint individuals to act as CORs, for general supervision, inspection, testing, and such other purposes as are deemed necessary for this contract. The CORs are designated the authority to act for the CO in matter concerning technical clarification and inspection of performance. The COR is authorized to accept the Contractor's performance under the contract, including preparation of receiving reports and the authorization of progress payments when appropriate. The CORs will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. Alternate CORs are designated by the CO as COR representatives to assist in the discharge of COR responsibilities when the COR is unable to be directly in touch with the contract work.

Limit on Authority: The CORs cannot alter or modify the specifications or contract terms and conditions, or waive the USG's requirements as to price, delivery, or other terms and conditions of the contract. Any changes in these conditions must be authorized in writing, by the CO.

Responsibilities: The responsibilities of the CORs and Alternate CORs include, but are not limited to:

1. Recommending deductions for contract payment for hours not worked;

2. Advising the CO of nonperformance or unsatisfactory performance;

3. Advising the CO of any factors that may cause delay in performance of work.

Document Number: 19AQMM25R0151 PROCESSED Page 16 of 81

4. Reviewing and approving invoices for payment.

G.4 - ADVERTISING AND MARKETING

The contractor shall not allow the names, phone numbers, etc. of Government employees involved in the contract/orders, to be used for publicity or advertising purposes. Further, no article, book, pamphlet, recording, broadcast, speech, television appearance and/or film concerning any aspect of work performed under the contract/orders shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

All marketing and promotional materials, including information on the contractor webpage must be approved by the Department of State Contracting Officer prior to distribution.

G.5 - ORDERING PROCEDURES

Ordering procedures will comply with FAR 16.505. TORP will include the specific evaluation procedures for that task order.

All orders placed under the base IDIQ shall be within the scope, issued with the period of performance, and be within the maximum value of the Basic Contract.

All costs associated with the preparation, presentation, and discussion of the offeror's proposal in response to a TOR will be at the offeror's sole and exclusive expense.

All Orders placed under the basic contract are subject to the terms and conditions of the basic contract at time of order award. In the event of any conflict between the order and the basic contract, the basic contract will take precedence.

Issuance of orders electronically by email is authorized in accordance with FAR 52.216-18 "ORDERING."

H-031 - SECURITY REQUIREMENTS

H-031 - SECURITY REQUIREMENTS

(a) A facility security clearance at the TOP SECRET level is required prior to the start of contract award in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this contract. Offerors are not required to possess the clearance at the time of proposal submission; however, an approved clearance must be obtained prior to contract award. Offeror must include confirmation of clearance sponsorship with the proposal.