Attachment 14 Deliverables Matrix.pdf

Section J Attachment 14 Deliverables Matrix

Section J - Attachment 14

Deliverables Matrix

Contract Section

Name Responsible Vendor

Include in bid

Due Frequency Point of Contact(s)

C.3

PgMO Monthly report

PgMO Vendor

Monthly contract status update to include efficiency analysis

Monthly • Contracting Officer

• Contracting Officer’s

Representative

• FMS Leadership

• Building Manager

C.3.1

PgMO QA/QC Report

PgMO

QASP, KPI/AQL report, Data Management Plan

Monthly • Contracting Officer’s Representative

• FMS Leadership

C.3.5

PgMO monthly Health and Safety Report Attachment 16

PgMO Vendor

Contractor shall provide a monthly report including all actions taken, in progress or planned, involving health and safety

Monthly • Contracting Officer’s Representative

• Safety branch

C.3.6 and C.4

PgMO monthly Environmental Stewardship Report

PgMO Vendor

Contractor shall provide a monthly report including all actions taken, in progress or planned, involving environmental stewardship

Monthly • Contracting Officer’s Representative

C.4.2.1 Attachment 09 Program Management Plan Template

Program Management Plan (PMP)

CFS

Vendor

X Contractor shall provide a DRAFT to the CO, ten (10) calendar days after Contract award for review and shall submit a final plan sixty (60) calendar days after Contract Award for USG approval.

Annual review

• Contracting Officer

• Contracting Officer’s

Representative

C.4.2.2 Attachment 10 CFS Plan Template

Operations and Maintenance (CFS) Plan

CFS Vendor X A DRAFT CFS plan shall be delivered to the CO, COR and Building/Facility Manager (BM/FM) for review thirty (30) calendar days after task order award for approval

Reviewed and audited monthly

• Contracting Officer

• Contracting Officer’s

Representative forty-five (45) calendar days after task order award.

C.4.1.1 Operations & Maintenance Service

CFS Vendor Defined at the task order level. DRAFT due thirty (30) days after task order award for approval. Final due forty-five (45) days after task order award.

Annual review and within thirty (30) days of task order modification or notable change.

• Contracting Officer

• Contracting Officer’s

C.4.2.3

CFS Plan in

ERPS

CFS Vendor Details of the CFS plan shall be incorporated in the ERPS system within 60 days of CO approval of the final plan.

• Contracting Officer

• Contracting Officer’s

C.4.2.4

Quality Control Plan (QCP)

CFS

Vendor

X Contractor shall provide a DRAFT to the CO, ten (10) calendar days after task order award and the final QCP shall be submitted for approval thirty (30) calendar days after task order award.

30 calendar days after task order award

Annual review

• Contracting Officer

C.4.2.5

Cost Control Plan (CCP)

CFS Vendor X Thirty (30) calendar days after task order award.

Annual review • Contracting Officer

• Contracting Officer’s

Representative C.4.2.6 Attachment 06 List of Codes and Regulations

Occupational Safety and Health Plan

CFS Vendor DRAFT Safety Plan submitted to the CO and the COR thirty (30) calendar days after task order award for review and acceptance. The Contractor shall submit the final plan ninety

(90) calendar days after the task order award.

Random system audits

Annual review

• Contracting Officer

• Contracting Officer’s

Representative

C.4.5 Initial Inspection and Deficiency List

CFS Vendor Thirty (30) calendar days after Task Order Start

Annually • Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

C.4.6.1 Transition Plan CFS Vendor X The Contractor shall submit a Phased Transition Plan to the CO for approval within ten (10) calendar days after Task Order Award.

Review 60 days after Task Order award.

• Contracting Officer

C.4.6.1 Transition Plan CFS Vendor X Initial transition shall consist of the first set of key personnel arriving on site within forty-five (45) calendar days after Task Order Award. Second set no later than sixty (60) calendar days after Task Order Award.

Review 60 days after Task Order award.

• Contracting Officer

C.4.6.3 Demobilization Plan

CFS Vendor X Within 45 days of termination of CFS Task Order

• Contracting Officer

• Contracting Officer’s

Representative C.4.8 Call Center

Management CFS Vendor Site specific playbook to be created in conjunction with USGOV within 90 days of task order award.

Review annually and within thirty (30) days of any noted change.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

C.4.9.2 Equipment Inventory

CFS Vendor Contractor shall provide an initial update and verification of the equipment inventory upon thirty (30) calendar days after task order award

Annually, the contractor must validate inventory.

Monthly reports of all equipment added into ERPS

• Contracting Officer

• Contracting Officer’s

C.4.10.2

Inventory of Hazardous Material

CFS Vendor The Contractor shall submit this plan to the CO and COR thirty (30) days after task order award.

Monthly reports • Contracting Officer

• Contracting Officer’s

Representative

C.4.12.5 Minimum Lead Time for Vetting

CFS Vendor and PgMO

Vendor

Contractor shall ensure contractor personnel submit MRPT packages eighty (80) days prior to expected performance at the site

All changes to the staffing plan must be approved by COR

• Contracting Officer

• Contracting Officer’s

Representative C.5.3.1 Water

Sampling and Flushing Plan

(WSFP)

CFS Vendor X Draft plan must be submitted for review and approval thirty (30) calendar days after task order award. The final plan must be submitted within sixty (60) calendar days after task order award. Must comply with GSA Order PBS 1000.7A

Updated plan must be provided annually or within thirty (30) days of any noted change.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

C.5.4.1 Backup Retention

CFS Vendor Contractor shall create two sets of backup data for each BAS at the facility on a biannual basis.

Bi-annually • Contracting Officer

C.5.4.2 Password Retention.

CFS Vendor Contractor shall create a listing of the BAS/PMS usernames and passwords that exist within the BAS Operator Workstation and/or Server that are used to access the

BAS/PMS.

Review bi-annually • Contracting Officer

• Contracting Officer’s

C.5.6.1 Condition Monitoring:

Vibration analysis inspection

CFS Vendor Contractor shall conduct the vibration analysis inspection on an annual basis to begin ninety (90) days after task order award and to complete within thirty (30) days

• Contracting Officer

• Contracting Officer’s

C.5.7.1

CFS Plan for Conveyance Systems

Attachment 20

CFS Vendor X A DRAFT plan shall be delivered for review ten (10) calendar days after Task Order Award for approval forty-five (45) calendar days after Task Order Award.

Review 45 days after contract award

Quarterly audits and updates

• Contracting Officer

• Contracting Officer’s

C.5.9 Cleaning & Janitorial Service

CFS Vendor X Due thirty (30) days after task order award.

Complete cleaning schedule based on the facility. In addition, QC/QA program for spot checking the janitorial program.

• Contracting Officer

• Contracting Officer’s

C.5.10

Spare Parts and Expendables Inventory Report

CFS Vendor Forty-five (45) calendar days after Task Order award.

Monthly report • Contracting Officer’s Representative

• Building Manager

C.5.11.6 Fuel Inventory report.

CFS Vendor Fuel inventory, including the estimated days or hours the supply will last at current consumption rates.

Weekly Contracting Officer’s

Building Manager

C.5.13

Landscape Management Plan

CFS Vendor X Thirty (30) days after contract award • Contracting Officer

C.5.14

Pest Management Plan

CFS Vendor X Forty-five (45) calendar days after the Task Order Award

• Contracting Officer

• Contracting Officer’s

C.5.16 Snow and Ice Removal Plan

CFS Vendor X Detailed snow and ice removal plan due forty-five (45) days after task order award.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

C.5.20.2 As Built drawings.

CFS Vendor and PgMO

Semi-annual

Semi-annual • Contracting Officer

Representative

• Building Manager

C.5.21.2 Staffing Plan CFS Vendor and PgMO

Vendor

X Initial Staffing Plan shall be submitted for review and approval thirty (30) calendar days after task order award. The Final Staffing Plan shall be submitted sixty (60) calendar days after task order award

COR must approve change in key personal

• Contracting Officer

• Contracting Officer’s

C.5.21.5 Minimum Staffing

CFS Vendor and PgMO

Vendor

X Contractor personal must be manned at 100% within 90 days from contract award

Review in 90 days from task order award

• Contracting Officer

• Contracting Officer’s

C.6.2 Reporting for Adhesives, Sealants and Primers

CFS Vendor Contractor shall report monthly all quantities of adhesives, sealants, adhesive primers, and sealant primers used on a site-by-site basis

Monthly • Contracting Officer’s Representative

C.5.21 Health and Safety Training for Employees

CFS Vendor and PgMO

Vendor

X Thirty (30) calendar days after Task Order Start.

Safety Training is reported Monthly

• Contracting Officer’s Representative

• Building Manager

• Safety branch

C.6.9 Workplace Safety and Health Program

CFS Vendor and PgMO

Vendor

Initial safety and health program for review and approval within forty-five (45) calendar days after the task order award for review and shall submit a final plan sixty (60) calendar days after the task order award

Reviewed Annually • Contracting Officer

• Contracting Officer’s

Representative

C.6.10

Attachment 16

Waste, Recycling and Hazardous Waste Removal Management Plan

CFS Vendor X DRAFT due thirty (30) days after task order award. Plan to be finalized in conjunction with Building/Facility Manager for site.

Updated plan must be provided annually and within thirty (30) days of any noted change.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

• Safety branch

C.16.2 Water Sampling Reports.

CFS Vendor Contractor shall provide a monthly operations report to the COR by the fifth (5th) business day of the following month

Monthly reports • Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

• Safety branch

Attachment 16 Site Specific waste reports

CFS Vendor Some sites may require solid waste weight reporting.

Monthly reports • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 section 10 Environmental reports

Site Specific composting reports

CFS Vendor Monthly waste, composting and recycling data will be submitted to the COR and Safety branch. The data reporting will include precise measurements of actual weight and the classification of various recycling streams

Monthly reports • Contracting Officer’s

• Building Manager

• Safety branch

Attachment 16 section 10 Environmental reports

Site Specific recycling reports

CFS Vendor Monthly waste, composting and recycling data will be submitted to the COR and Safety branch. The data reporting will include

Monthly reports • Contracting Officer’s precise measurements of actual weight and the classification of various recycling streams

• Safety branch

C.6.13

Attachment 16

Green Cleaning Plan

CFS Vendor Initial plan shall be submitted for review and approval within thirty (30) calendar days after the task order award for review and Contractor shall submit a final plan sixty (60) calendar days after the task order award

Plan to be reviewed quarterly for the initial 3 quarters after task order award. Then reviewed annually and within thirty

(30) days of any noted change.

• Building Manager

• Safety branch

C.10.1 and C.16.4

Inventory of on-site supplies, materials, tools, and equipment

CFS Vendor Within forty-five (45) calendar days after the task order award

Annually • Contracting Officer’s Representative

• Building Manager

C.14.3 Monthly QC Report

CFS Vendor and PgMO

Vendor

Thirty (30) days after the start date of the task order with the first monthly payment request

Monthly • Contracting Officer’s Representative

• Building Manager C.16.2 Monthly

Operations Report

CFS Vendor Contractor shall provide a monthly operations report to the COR by the fifth (5th) business day of the following month

• Contracting Officer’s Representative

• Building Manager C.16.3 Tenant

Satisfaction Survey Report

CFS Vendor Contractor shall provide a monthly operations report to the COR by the fifth (5th) business day of the following month

Monthly • Contracting Officer’s Representative

• Building Manager C.16.4 Annual

Program Mgmt Meeting Report

CFS Vendor and PgMO

Vendor

Contractor shall provide annual reports on the current status of any contracts and warranties associated with the Contractor’s performance under the task order. To include a list of equipment/system warranties that will expire in the coming year.

Annually • Contracting Officer

• Contracting Officer’s

Attachment 16 OSHA Form 300 Log of Work-Related Injuries

CFS

Vendor and PgMO

Vendor

End of each quarter • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 OSHA Form 300, Log of Work-Related Injuries, and Illnesses

CFS

Vendor and PgMO

Vendor

Annually • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 Green Purchasing report

CFS

Vendor

Monthly • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 Energy Audit CFS Vendor

Annually • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 Energy and Water Quarterly Report

CFS

Vendor

Monthly • Contracting Officer’s Representative