19AQMM25R0151_QA_6-25.docx

Q&A Document in Response to RFP: 19AQMM25R0151 June 25, 2025 Question: Under Section 865 of the 2024 National Defense Authorization Act (NDAA), FAR 15.305(a)(2)(iii), GAO B-407917.2, contracting officers shall consider relevant past performance information provided for affiliates of the offeror when evaluating the past performance of an offeror that is a small business concern in response to a competitive solicitation.

Will the Government confirm that Offerors may use contract references from a sister company or affiliate? Request the Government add the following language into the relevant section of Section L: The definition of Offeror as used in Non-Price Factor 1 shall include: The Prime Vendor and its affiliates (defined by SBA: when one business controls or has the power to control another or when a third party (or parties) controls or has the power to control both businesses.) For this step, if the Offeror is part of an entity with affiliates, the affiliates making up the organization shall not be considered major subcontractors. Prior experience examples may be based on the prior experience of any affiliate within the organization or the organization itself. Any contracts/orders cited in accordance with this section must meet the recency requirements defined within this section.

Answer: Yes. As stated in FAR 15.305(a)(2)(iii) and supported by GAO precedent, the Government will consider relevant past performance from affiliates, including sister companies, provided the Offeror clearly demonstrates the affiliate will meaningfully contribute to performance. The RFP will be amended to clarify that the definition of Offeror includes such affiliates where applicable.

Question: The government has stated that this factor assesses the Offeror's experience performing work that is similar in scope and complexity to the work to be performed under this IDIQ in both Program Management (PgMO) and Consolidated Facility Services (CFS). Further, the government has stated that offerors awarded the PgMO Task Order will not be able to compete for CFS task orders. Accordingly, some offerors will make the determination to compete for either the PgMO Task Order or the CFS task order, but not both.

If the offeror determines it will compete for only the PgMO Task Order, will the government accept Past Performance heavily weighted toward program management, without offering qualifying past performance demonstrating experience in providing CFS? If the offeror provides past performance detailing Program Management experience (with the intent to compete only for the PgMO Task Order), will the government provide alternate Go/No-Go determination criteria that does not require CFS experience.

Answer: The Offeror must have the experience to evaluate, review, and provide data analysis on work performed by CFS Contractors. The Offeror is required to show past performance as indicated in section L&M to illustrate their experience and capability to evaluate, review and provide data analysis on CFS services.

Question: When addressing the Technical Approach, the government requires the offeror to demonstrate and submit a clear, comprehensive approach of their ability to work in multiple facilities located throughout the Continental United States, managing services defined by RFP PgMO and CFS Support, in the Performance Work Statement (PWS). When evaluating the PWS, some offerors will determine that they will compete only for the PgMO Task Order.

Will the government permit offerors to provide a technical approach that only addresses the PgMO task order? Are offerors required to address both PgMO and CFS task orders?

Answer: Offeror shall address all services included in the PWS.

Question: The government requires three (3) Past Performance references, two of which must be from the prime contractor. The government goes on to present more details regarding the number of past performance submissions.

Request clarification of the number and performance levels of the required past performance submissions. As written, the offeror could present three different scenarios: Scenario 1: 3 Past Performance from the Prime � Prime is performing as a Prime.

Scenario 2: 2 Past Performances from the Prime (Prime performing as a Prime, Prime performing as a subcontractor), plus 1 submission from first-tier subcontractor.

Scenario 3: 2 Past Performances from the Prime (2 - Prime performing at the subcontract level), plus 1 submission from the first-tier subcontractor. Are these scenarios acceptable?

Answer: The Prime contractor bidding on the CFS IDIQ shall have and clearly illustrate prior experience as a prime contractor.

The offeror shall provide two (2) examples of past performance which meets the stated requirements and shows their experience as a prime contractor. The prime offeror may use a single subcontract performance that meets qualifications in section L&M:

Qualifying Past Performance (Minimum Threshold): As part of this Go/No-Go determination, the Offeror must demonstrate experience in Consolidated Facilities Support (CFS) meeting the following baseline criteria:

· Annual revenue of $6.5 million or more in CFS contracts;

· Support of 600,000 square feet or more in total facilities space;

· The offeror may combine past performance from multiple concurrent task orders within a single contract to show the provision of at least three (3) CFS services to meet past performance requirements;

· Submission of the Offeror�s largest, and also their most complex past performance within the past 60 months.

This section will be assessed on a pass/fail basis to determine whether the Offeror has met the minimum experience threshold to be further considered for award. It does not constitute the full evaluation of past performance, which will occur as part of Volume 2 and will be assessed qualitatively against the solicitation�s evaluation factors.

Prime may not use a collective aggregate of separate contracts to meet the minimum Past Performance Threshold. Note: Offerors may combine task orders within a single contract, but not across multiple separate contracts.

Question: Do you mind sharing with me the date for the site visit for the subject opportunity?

Answer: USGOV will provide a site data sheet and estimated asset inventory with each Task Order RFP. USGOV will host one (1) mandatory site tour per site to which all participants will be invited. Site visits will be scheduled after IDIQ award.

Question: In DRAFT_19AQMM24R0191.pdf, it is stated that "The Government confirms that Offerors may use past performance references from a predecessor company, sister company, or affiliate, provided that the Offeror clearly demonstrates the relevance of such past performance to the instant acquisition. As stated in FAR 15.305(a)(2)(iii), the Government will consider past performance information from predecessor companies, key personnel with relevant experience, or subcontractors performing major or critical aspects of the requirement.

However, past performance will be evaluated in accordance with FACTOR 1: Past Performance and Relevant Experience, as detailed in the solicitation. Specifically: * Offerors must submit five (5) past performance references demonstrating similar scope, size, complexity, and relevancy to the Statement of Work, with at least three (3) performed at the prime level.

In contrast, Section L states that the offeror will offer just three (3) performance submissions. Will the Government please clarify the minimum and maximum number of performance submissions that each offeror must/may provide, respectively?

Answer: Vendors are required to submit three (3) past performance examples which meet all requirements stipulated by USGOV. Requirements for relevant experience are stated in section L&M.

Question: Will the government consider unlocking the cells in the pricing workbook to allow contractors to adjust the estimated hours column? This adjustment could have a significant impact on pricing due to variations in productive hours worked.

For example:

If the offeror�s non-productive time includes the following: 160 hours of PTO (including seniority), 80 hours of holiday, and 56 hours of sick leave, the T&M calculation will vary substantially.

In a scenario where the total cost of the position is $100,000, and the denominator in the workbook shows 1,912 hours (resulting in $52.30 per hour), the fully burdened rate would increase to $56.05 per hour if the productive hours were 1,784 (as outlined above) instead of 1,912. While the total price for one individual remains the same, the T&M rate is notably higher.

Would the government consider addressing this discrepancy, especially given that the productive hours for exempt personnel and Service Contract Act employees typically differ depending on the offeror�s leave benefits?

Answer: The government wants to ensure fair and open competition, the pricing cells shall remain locked to allow for transparent and equitable price evaluation amongst all offerors. The government encourages offerors to showcase options for cost savings and innovation as part of their proposal.

Question: Are there any positions in the IDIQ LCAT tables that are subcontracted out?

Answer: The IDIQ establishes labor categories for use at the task order level, but does not designate which positions may be subcontracted. The decision to subcontract any labor categories will be at the discretion of the Prime and subject to task order requirements and approval.

Question: Are there any costs (ODC's, vehicles, materials, etc.) outside of labor costs that need included in the pricing workbook?

Answer: Offerors shall provide fully burdened rates. Where task order requirements necessitate ODCs etc, these will be clarified at the TO level. Any service requested outside of normal operations required at the task order level shall be reviewed by the COR and CO as an optional services request, and the ODC's shall be addressed at that time.

Question: In DRAFT_19AQMM24R0191.pdf, it is stated that "The Government confirms that Offerors may use past performance references from a predecessor company, sister company, or affiliate, provided that the Offeror clearly demonstrates the relevance of such past performance to the instant acquisition. As stated in FAR 15.305(a)(2)(iii), the Government will consider past performance information from predecessor companies, key personnel with relevant experience, or subcontractors performing major or critical aspects of the requirement. Please confirm that the Government will accept past performance submissions from sister subsidiaries?

Answer: Yes. The Government confirms that past performance from sister subsidiaries may be submitted, provided the Offeror demonstrates that the resources of those subsidiaries will be meaningfully involved in contract performance.

Question: The pricing workbook for the personnel qualifications does not match the IDIQ LCAT tabs in the following areas (see TABLE 1 below). Will the government consider updating the following labor categories to ensure the qualifications and position description align for all proposed labor categories?

Answer: Yes. The government has updated labor category descriptions.

Question: The Q&A (PDF) states "All past performance references must meet the minimum thresholds for annual dollar value, facility size, service scope, and technical areas, as outlined in the solicitation" The Q&A (xlsx) states "Offerors must demonstrate experience within the past three (3) years on at least TWO Prime contracts with a $6.5 million value and supporting facilities with 600 thousand or more sq ft. For the remaining facilities, offerors must demonstrate the required experience IN AGGREGATE across all submitted past performance." Please clarify whether the requirements for meeting the minimum thresholds for annual dollar value, facility size, service scope, and technical areas must be met per contract or in aggregate for submitted past performance.

Answer: The Prime contractor bidding on the CFS IDIQ shall have and clearly illustrate prior experience as a prime contractor.

The offeror shall provide two (2) examples of past performance which meets the stated requirements and shows their experience as a prime contractor. The prime offeror may use a single subcontract performance that meets qualifications in section L&M:

Qualifying Past Performance (Minimum Threshold): As part of this Go/No-Go determination, the Offeror must demonstrate experience in Consolidated Facilities Support (CFS) meeting the following baseline criteria:

· Annual revenue of $6.5 million or more in CFS contracts;

· Support of 600,000 square feet or more in total facilities space;

· The offeror may combine past performance from multiple concurrent task orders within a single contract to show the provision of at least three (3) CFS services to meet past performance requirements;

· Submission of the offeror’s largest and also their most complex past performance within the past 60 months.

This section will be assessed on a pass/fail basis to determine whether the Offeror has met the minimum experience threshold to be further considered for award. It does not constitute the full evaluation of past performance, which will occur as part of Volume 2 and will be assessed qualitatively against the solicitation�s evaluation factors.

Prime may not use a collective aggregate of separate contracts to meet the minimum Past Performance Threshold. Note: Offerors may combine task orders within a single contract, but not across multiple separate contracts.

Question: To ensure our most advantageous price schedule, please provide the previous incumbent and contract award information for this requirement, Answer: Yes. The incumbents are PACARCTIC LLC (19AQMM18D00117), T&H SERVICES, LLC (19AQMM19D0129), and TATITLEK TECHNOLOGIES, INC. (19AQMM18D0118). These contracts currently cover the O&M facilities services.

Question: Is this a new requirement?

Answer: No. This is a follow-on requirement to the incumbent IDIQ contracts previously awarded to PacArtic, T&H, and Tatitlek.

Question: If there is a predecessor contract/are predecessor contracts, could the Government please provide the names of the incumbent contractor(s)?

Answer: Yes. The incumbent contractors are PACARCTIC LLC, TATITLEK TECHNOLOGIES, INC., and T&H SERVICES, LLC.

Question: Are Offerors required to complete the Section A - Solicitation/Contract Form and submit it with their proposal? If so, will the Government provide instructions on what to include for the Qty and Unit Price entries?

Answer: Offerors may submit their pricing proposals as a separate, clearly labeled document instead of populating Section A.

Question: RFP Section B.2.1 states, "The offeror will be required to use the ceiling overhead, G&A and profit rates (percentages) as proposed in the price template, on all task orders to develop the fully burdened rates to be used at the order level utilizing the prevailing wage rates for the delivery areas of the task order."

Assuming that �price template� is referring to Attachment J-23, Pricing Sheet, where should Offerors include the ceiling overhead, G&A, and profit rates (percentages)? Currently, Attachment J-23 only requires Offerors to provide fully burdened hourly rates for each Labor Category and does not include a worksheet or space for overhead, G&A, or profit rates (percentages).

Answer: Offerors shall incorporate all applicable indirect costs�such as overhead, G&A, profit, fringe, and any other associated business costs�into the fully burdened labor rates proposed in Attachment J-23. A separate worksheet for these percentages is not required.

Question: RFP Section B.7 states, "Fixed, Fully Burdened Hourly Labor Rates established at the IDIQ level (attachment J-23) are comprised of direct labor, applicable indirect expenses (e.g., fringe, overhead, general and administrative) and profit. All direct and indirect labor pricing is included in the burdened rate; the contractor may not request additional pricing outside of the established labor rates, except for Other Direct Costs (ODCs), as applicable and as established in the applicable task order, if so established."

If a future task order does not have ODCs, how should an offeror account for labor-related ODCs (hiring costs, computer, cell phone, or stipends)? Should these costs be estimated and included in the ceiling rate at the IDIQ level?

Answer: Offerors should include anticipated labor-related ODCs (such as stipends, phones, onboarding costs) in their fully burdened ceiling rates at the IDIQ level, as these costs will not be separately reimbursed unless explicitly included as ODCs at the task order level.

Question: RFP Section B.7 states, "Fixed, Fully Burdened Hourly Labor Rates established at the IDIQ level (attachment J-23) are comprised of direct labor, applicable indirect expenses (e.g., fringe, overhead, general and administrative) and profit. All direct and indirect labor pricing is included in the burdened rate;�� Acknowledging Attachment 23 shows the specific labor categories that Offerors are required to price for seven (7) locations (i.e., National Capital Region, Outside National Capital Region, Colorado, Florida, Kentucky, New Hampshire, and South Carolina), the RFP does not include the applicable Service Contract Labor Standards (SCLS) wage determinations (WDs) or Collective Bargaining Agreements (CBAs) for these seven (7) locations. To ensure all Offerors are pricing the direct labor using the same WD and/or CBA, will the Government provide the applicable SCLS WD(s) and/or CBA(s) for the seven (7) locations?

Answer: Yes. The Government will provide applicable Service Contract Labor Standards wage determinations and any relevant CBAs in a forthcoming amendment to ensure consistent pricing across Offerors.

Question: RFP Section F.1 � DELIVERABLES states, �All reports, plans, schedules, and other submittals provided by the Contractor to the COR shall be subject to approval by the COR or CO. The Contractor shall submit its deliverables based on the established due dates in the task order.� Will the PgMO Contractor have access to proprietary reports, plans, schedules, and other submittals provided by the CFS Contractors?

Answer: Access to highly sensitive data is limited to authorized government personnel (i.e. CO, COR and ACOR) on a strict need-to-know basis with all applicable security and privacy regulations. PgMO shall have access to all job related deliverables. This is not proprietary information. PgMO shall also be required to sign an NDA and be excluded from all CFS support.

Question: According to RFP Section H.8�s Off-Ramping Procedures, a contractor may be off-ramped if �They fail to meet the minimum task order competition requirements (e.g., failure to submit proposals for a designated number of task orders within a specified period).� What are the minimum task order competition requirements? Is there a minimum number of proposals that must be submitted for task orders within a specified period?

Answer: The Government will define minimum task order competition requirements via future task order solicitations or post-award instructions. Offerors should assume that consistent participation in task order competitions may be evaluated as part of ongoing eligibility.

Question: 52.219-18 - Notification of Competition Limited to Eligible 8(a) Participants (Oct 2022) includes an Offeror fill-in. Are Offerors required to submit the completed FAR provision 52.219-18 with their proposal? If so, where should Offerors include this completed provision within the proposal submission?

Answer: Yes. Offerors must complete and submit FAR 52.219-18 as part of their proposal submission. This may be included in the Contract Data section of Volume 1.

Question: The referenced RFP section states, "Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format."

Acknowledging that the font type, font size, and page limits for each of the three (3) volumes are provided, will the Government confirm if text lines must have single line spacing; if a page is defined as each face of an 8.5 x 11 inch sheet of paper; if pages need to be numbered sequentially by volume; if 11 x 17 inch paper is allowed; if foldout pages count as two pages; and what font type/size must be used for tables, charts, graphs, and figures?

Answer: Yes. The Government confirms that lines should be single-spaced, the Government will accept 12pt font with 1 inch margins. Each page is considered one 8.5 x 11 inch sheet (front side only), pages must be numbered by volume, and foldouts/11x17 pages count as one page. Tables and graphics, headers and footers may use smaller fonts, but not smaller than 10pt.

Question: The referenced RFP section states, "Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format."

Acknowledging that the font type, font size, and page limits for each of the three (3) volumes are provided,

(1) Will the Government confirm if each volume is required to include (as appropriate) a cover page clearly marked as to volume number, title, RFP number, and Offeror's name; table of contents; glossary of all abbreviations, acronyms and/or terms used; tabs and dividers; cross-reference matrix; blank pages; and if they will not count against the page limitations for their respective volumes?

(2) Will the Government confirm if there is a file labeling convention to be used for each Volume?

Answer: No. These supplemental elements do not count against the page limits as long as they do not contain substantive proposal content.

Yes. The file naming convention will be Company name_Volume number_RFP number.

Question: L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:

Per RFP page 6 of 81, 52.252-2 - Clauses Incorporated by Reference (Feb 1998) includes FAR provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023), which requires Offerors to Mark the title page with the following legend with the following language:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of-or in connection with-the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets].

Given the length of this required legend and the other title page content, will the Government permit a smaller font size on the title page to accommodate all required text?

Answer: Yes. The Government confirms that lines should be single-spaced, the Government will accept 12pt font with 1 inch margins. Each page is considered one 8.5 x 11 inch sheet (front side only), pages must be numbered by volume, and foldouts/11x17 pages count as one page. Tables and graphics, headers and footers may use smaller fonts, but not smaller than 10pt.

Question: L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:

Will the Government confirm that 14-point Calibri is the minimum font and that Offerors may use a larger font size for cover pages and graphics?

Answer: Yes. The Government confirms that lines should be single-spaced, the Government will accept 12pt font with 1 inch margins. Each page is considered one 8.5 x 11 inch sheet (front side only), pages must be numbered by volume, and foldouts/11x17 pages count as one page. Tables and graphics, headers and footers may use smaller fonts, but not smaller than 10pt.

Question: L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:� Will the Government permit Offerors to use a smaller font size in the headers and footers?

Answer: Yes. The Government confirms that lines should be single-spaced, the Government will accept 12pt font with 1 inch margins. Each page is considered one 8.5 x 11 inch sheet (front side only), pages must be numbered by volume, and foldouts/11x17 pages count as one page. Tables and graphics, headers and footers may use smaller fonts, but not smaller than 10pt.

Question: 13 Page 72 of 81; L.4 PROPOSAL ORGANIZATION; 1. Volumes L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:

The Attachment J-25, Past Performance Questionnaire does not follow these formatting requirements. Will the Government clarify if Offerors are to update Attachment J-25, Past Performance Questionnaire to be compliant with the font type and font size requirements?

Answer: No. Attachment J-25 may be submitted in its original format and does not need to comply with font size or type requirements.

Question: L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:� Do these formatting requirements apply to Attachment J-23, Pricing Sheet?

Answer: No. The pricing spreadsheet should be submitted as provided in Attachment J-23 and does not need to follow the narrative formatting requirements.

Question: L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:

Will the Government confirm that these formatting requirements do not apply to third-party-generated documents, such as the financial statements, SAM.gov representations and certifications, and JV agreements?

Answer: No. These documents may be submitted in their original format and are excluded from formatting rules.

Question: L.4 PROPOSAL ORGANIZATION, paragraph 1. Volumes states, �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:

This large font size may limit the Offeror’s use of graphics and tables. Will the Government confirm that these formatting requirements do not apply to graphics and tables?

Answer: Graphics and tables may use smaller font sizes (minimum 10pt) and landscape orientation as necessary. They must remain legible and professional.

Question: Volume 1’s instructions state, #2. The offeror will be required to submit a signed SF-33 and signed amendments, as applicable. Only proposals received by the date and time required on the SF 33 will be considered for evaluation. However, Box 9 of the SF-33 is currently blank and does not reflect a submission deadline. Should Offerors complete Box 9 using the date and time provided in Section L.2 RFP Delivery and RFP Closing Date and Time?

Answer: Yes. Offerors should use the RFP closing date and time from Section L.2 to complete Box 9 of the SF-33.

Question: Volume 1’s instructions require offerors to submit up-to-date SAM documentation including representations and certifications. Will the Government clarify if �representations and certifications refer to the RFP�s Section K clauses, the Reps and Certs (FAR/DFARS) report from SAM.gov, or both?

Answer: Offerors must submit the Reps & Certs report from SAM.gov. This includes the FAR or FAR/DFARS version based on business type.

Question: Volume 1’s instructions require offerors to submit up-to-date SAM documentation including representations and certifications. Within SAM.gov, the Reps and Certs (FAR/DFARS) report option includes two (2) types of reports the FAR report or the FAR & DFARS report. If �representations and certifications is referring to the Reps and Certs (FAR/DFARS) report option from SAM.gov, will the Government clarify if Offerors are to submit the FAR report or the FAR & DFARS report?

Answer: Offerors should submit the FAR and DFARS report from SAM.gov Question: Volume 1 has a 20-page limit. However, the FAR or FAR & DFARS reports from SAM.gov can easily be 50+ pages long. Will the Government confirm that the �up-to-date SAM documentation including representations and certifications� is excluded from Volume 1’s 20-page limit?

Answer: SAM.gov documentation including Reps and Certs is excluded from the 20-page limit.

Question: Volume 1’s instructions for Contract Data require offers to submit financial information to support the SSA in making a responsibility determination. This includes �an Annual Financial Report, Income Statement, Detailed Balance Sheet, Access to Capital, Business Line of Credit and Operating Expenses�. Given the potential length of this information, will the Government confirm that these financial documents are excluded from Volume 1’s 20-page limit?

Answer: Financial statements, credit lines, and other financial info are excluded from the Volume 1 page count. The 20-page limit applies only to the narrative portion of Volume 1.

Question: Volume 1’s instructions for Contract Data require offers to submit �proof that they are an SBA certified 8(a) business. Will the Government clarify what specific documentation is required to satisfy this requirement? For example, would the Entity Registration data from SAM.gov, showing the Offeror�s SBA 8(a) Program entrance and exit dates, be considered sufficient proof?

Answer: Acceptable proof includes the SAM registration showing 8(a) status and/or SBA-issued certification letters.

Question: The referenced RFP section states, The offeror shall demonstrate support of Consolidated Facilities Services up to or greater than 600,000 square footage of facilities space. The phrase up to or greater than� appears contradictory and could be interpreted to mean that a past performance reference of any size less than, equal to, or greater than 600,000 square feet � would satisfy the requirement. Will the Government clarify its intent, or should the language instead specify that past performance must be equal to or greater than 600,000 square feet of facilities space?

Answer: Confirmed. The Prime shall have past performance that is equal to or greater than 600,000 square feet of facilities space.

Question: The referenced RFP section states, For each Past Performance reference, complete the PPQ Form (Attachment J-25). Each completed PPQ shall be no more than three (3) pages in length, i.e., maximum of 9 total pages for all PPQs submitted. The Offeror's PPQs shall be submitted within, and at the end of, the Offeror's Non-price Factors Volume.

Submitting the PPQs within, and at the end of, the Offeror's Non-price Factors Volume will result in 18 pages of PPQ forms. Will the Government confirm that PPQs are excluded from Volume 2’s 80-page limit?

Answer: Yes. CPARs and PPQs are excluded from the 80-page limit.

Question: The referenced RFP section states "The offeror shall also submit a clear Program Management plan to include a comprehensive risk management approach that identifies the potential risks associated with fulfilling the CFS IDIQ including the management of logistical considerations across large and multiple facilities and its mitigation plan to prevent disruption of schedules, increased costs and/ or savings, innovations, degradation of performance, and the need for increased Government oversight."

According to PWS C.3.5 (PgMO Program Management Plan) and Section J - Attachment 14 (Deliverables Matrix), a draft PMP is to be provided to the Contracting Officer and COR ten (10) calendar days after the task order award. Will the Government confirm if the Offeror is required to submit an actual Program Management Plan in accordance with Section J - Attachment 9 (Program Management Plan Template) in Subfactor 2B, or just a narrative describing the Offeror's Program Management approach?

Answer: Refer back to Section L&M Subfactor 2B: The offeror must provide a detailed Project Management Plan. The requirements of 10 (ten) calendar days stands at the task order level as well.

Question: The referenced RFP section states, "The offeror shall demonstrate how they will address the Service Contract Act ("right of first refusal") in regard to potential incumbent capture."

It is our understanding that Executive Order 14148, "Initial Rescissions of Harmful Executive Orders and Actions", revoked, among other items, EO 14055, "Nondisplacement of Qualified Workers Under Service Contracts" and that the Department of Labor is taking steps to rescind 29 CFR Part 9 to fully implement and effectuate the revocation of EO 14055.

Will the Government confirm if EO 14055/FAR 52.222-17 (the clause is Reserved according to Acquisition.GOV) is applicable to this solicitation?

Answer: EO 14055 has been revoked. The Government does not intend to include FAR 52.222-17 in this solicitation.

Question: If an Offeror does not intend to propose on the PgMO task order, are they still required to submit a technical approach for managing PgMO services as defined in the PWS?

Answer: Offeror shall demonstrate their technical approach to provide all PGMO and CFS services.

Question: A completed DD-254 Contract Security Classification Specification is required to be submitted as part of Volume 3, Price Submission. Will the Government confirm that Offerors only have to complete Blocks 6 and 7 of Attachment 24, DDForm254?

Answer: Correct, only information regarding the contractor and subcontractor(s) needs to be updated.

Question: RFP Section L-4, 4 - Review of Volume 3, Price Submission states, "Each offeror will also propose an annual escalation rate for each ceiling rate, effective 12 months from the date of award of the IDIQ contract." Within which document of the price volume is this proposed annual escalation to be provided?

Answer: Please reference Section L.4 Proposal Organization for information regarding Price Volume 3. Escalation can be accounted for in Attachment 23.

Question: RFP Section L-4, 4 - Review of Volume 3, Price Submission states, �The applicability of the SCLS will be determined at the task order level, and relevant wage determinations will be incorporated accordingly. � Will the Government confirm whether task orders will include Collective Bargaining Agreements (CBAs)? If so, how will the Government address situations where CBA labor rates exceed a contractor�s IDIQ ceiling rates?

Answer: Yes. Where applicable, CBAs will be incorporated at the task order level. Ceiling rates at the IDIQ level remain the maximum billable rates.

Question: PWS Section C.3 states, "The PgMO does NOT have any direct oversight or evaluation responsibilities for the CFS contractor's performance."

PWS Section C.18.2.1 states, "The PgMO Contractor shall include a minimum of the following information in the monthly report: - CFS Contractor performance analysis: a detailed analysis of the CFS contractor's performance against the established KPI's and AQL compliance. - Oversight Activities: Stock inventory, asset inventory, site inspections, preventative maintenance compliance, subcontractor performance, and any communications (i.e. monthly meeting/discussions) with CFS Contractors. - Incident and Event Reporting: any significant incidents or events (i.e. equipment failures, safety incidents, or service disruptions), corrective actions, emergency response; equipment logs; and trends or issues discovered. - Recommendations and Improvement Plans: recommendations for improving the CFS contractor's performance/processes; status update and evaluation of the CFS contractor's evaluation of their corrective action plan; and any suggestions for optimizing work order management and/or maintenance schedule. - Safety and Compliance: analysis of CFS contractor's safety records, including incident rates and trends; effectiveness of their safety programs and their compliance with applicable laws and regulations; and if there are any compliance issues and/or corrective actions that need to take place."

Can the Government reconcile these two conflicting statements? Based on Section C.18.2.1, the PgMO Contractor is clearly assessing and evaluating the CFS Contractor. Slight wordsmithing of these sections will not change the dynamic that is being established by this IDIQ contract approach, the CFS Contractor is being evaluated by a competitor PgMO Contractor in the same industry, with no incentive for the CFS Contractor to succeed.

Answer: While the PgMO will generate performance-related reports, their role is limited to data analysis and reporting. Evaluation authority remains solely with the Government. The PgMO does NOT have any direct oversight or evaluation responsibilities for the CFS contractor's performance.

Question: Per PWS C.3 PROGRAM MANAGEMENT OFFICE (PGMO), C.3.1 Quality Assurance/Quality Control (QA/QC) is a function within the scope of the PgMO Contractor�s responsibilities. PWS Section C.3.1 states, �PgMO will perform Efficiency Analysis based on the CFS contractor�s manpower by trade, PM�s and unscheduled work orders due each month, available man-hours, and hours logged against each work order. This report will identify the ability of the technicians, staffing levels, and provide data for trend analysis of the CFS operation. This data and analysis must be included in the monthly report.�

This appears to place the PgMO Contractor in a position to evaluate the performance and staffing of the CFS Contractor. Does the Government truly intend to have a competitor contractor, the PgMO contractor, evaluating the CFS contractors� employees and staffing levels? If so, has the Government considered how it will mitigate potential conflicts of interest, ensure impartiality in performance evaluations, and maintain the integrity of contractor relationships?

Answer: The contractor awarded the PgMO portion will be ineligible to receive task orders to conduct Consolidated Facility Services (CFS). The PgMO's primary function is to provide data analysis and reporting support to the COR. The PgMO does NOT have any direct oversight or evaluation responsibilities for the CFS contractor's performance. The PgMO must sign an NDA to ensure separation of duties.

Question: The PWS section titled "Make Ready Maintenance for Specialized Minor Interior Alterations and Repairs to Meet Functional Space Requirements" (no section numbering) states, "The Contractor shall perform make ready maintenance activities required to restore a space of make it suitable for occupancy. Services may include, but are not limited to, clean/patch carpet, repair walls paint/patch, adjust electrical, mechanical, or fire protection for general code compliance. Scope should be below prospectus thresholds and not require comprehensive design. At the request of the CO/COR the Contractor shall perform minor interior alterations and repairs to meet the functional space requirements of a facility and ensure compliance with current code conditions and building standards."

Which labor categories within the PgMO CLIN 0001 should the Contractor use to perform this work?

Answer: The offeror shall propose the labor categories they deem most appropriate to fulfill the IDIQ requirements. Final approval will rest with the CO/COR. Additionally, the offeror may propose LCATs not currently listed.

Question: The PWS section titled "Make Ready Maintenance for Specialized Minor Interior Alterations and Repairs to Meet Functional Space Requirements" (no section numbering) states, "The Contractor shall perform make ready maintenance activities required to restore a space of make it suitable for occupancy. Services may include, but are not limited to, clean/patch carpet, repair walls paint/patch, adjust electrical, mechanical, or fire protection for general code compliance. Scope should be below prospectus thresholds and not require comprehensive design. At the request of the CO/COR the Contractor shall perform minor interior alterations and repairs to meet the functional space requirements of a facility and ensure compliance with current code conditions and building standards."

Isn't this type of work better suited for the CFS Contractor? With no mobilization or demobilization, as well as the appropriate staff, tools, and equipment, wouldn't the CFS Contractor also be a more cost-effective solution?

Answer: DOS believes this type of work distracts from the CFS's primary mission, which is to perform preventive maintenance and provide facility services.

Question: PWS Section C.4.1.1 states, �The Contractor shall assemble an Operations Management Office (OMO) led by an Operations Manager. The Operations Manager shall engage in the day-to-day operation of CFS.�

Attachment J-23, Pricing Sheet, includes an Operations Manager (TS) in the Personnel Qualifications worksheet; however, this position does not appear in the O&M IDIQ LCAT worksheets. Will the Government clarify whether the Operations Manager is a required position under this contract? If so, how should Offerors account for and price the Operations Manager position in their proposals?

Answer: Attachment 23 has been updated.

Question: 2C requires a transition plan and Att. 9, numbers 8 & 9, require a transition matrix and schedule. What is included in the transition matrix (Att 9)?

Answer: The transition plan is based on the offeror's expertise in ensuring continuity of services during the onboarding and offboarding of CFS services. Please refer back to the PWS and Attachment 26.

Question: 2C requires a transition plan and Att. 9, numbers 8 & 9, require a transition matrix and schedule. Please confirm the contractor is to provide details requested in the Program Management Plan as well as 2C: Transition Plan Answer: Please reference Section L&M Subfactor 2B regarding Project Management Plan and Subfactor 2C for Transition Plan.

Question: 1st paragraph "demonstrate of they will address the Service Contract Act (first right of refusal)" The President recinded EO 14055 in January. Is the government still implementing this requirement and should we address it in our proposal?

Answer: No. As EO 14055 is rescinded, this clause is not applicable to this solicitation.

Question: Volume 1. Are tables and graphics to be 14 point as well?

Answer: No. Tables and graphics may use a minimum of 10pt font and are excluded from the narrative formatting rule.

Question: Reference: 3. Qualifying Past Performance. Will the Government please confirm if the annual $6.5 million revenue Go/No-Go criteria for past performance is an aggregate amount across all CFS contracts?

Answer: The Prime contractor bidding on the CFS IDIQ shall have and clearly illustrate prior experience as a prime contractor.

The offeror shall provide past 2 examples of past performance which meets the stated requirements and shows their experience as a prime contractor. The prime offeror may use a single subcontract performance that meets qualifications in section L&M:

Qualifying Past Performance (Minimum Threshold): As part of this Go/No-Go determination, the Offeror must demonstrate experience in Consolidated Facilities Support (CFS) meeting the following baseline criteria:

· Annual revenue of $6.5 million or more in CFS contracts;

· Support of 600,000 square feet or more in total facilities space;

· The offeror may combine past performance from multiple concurrent task orders within a single contract to show the provision of at least three (3) CFS services to meet past performance requirements;

· Submission of the Offeror�s largest, and also their most complex past performance within the past 60 months.

This section will be assessed on a pass/fail basis to determine whether the Offeror has met the minimum experience threshold to be further considered for award. It does not constitute the full evaluation of past performance, which will occur as part of Volume 2 and will be assessed qualitatively against the solicitation�s evaluation factors.

Prime may not use a collective aggregate of separate contracts to meet the minimum Past Performance Threshold.

Note: Offerors may combine task orders within a single contract, but not across multiple separate contracts."

Question: States: �Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point�]. Could the Government please confirm that the font type and size requirement does not extend to Contract Data requested as part of Volume 1 (SF-33, SAM documentation, and financial information) and Past Performance information (i.e. CPARs)?

Answer: No. These documents may be submitted in their original format and are excluded from formatting rules and page limits.

Question: Establishes a 20 Page Limit for Volume 1. Given the requested contractual documents (SF-33 and signed amendments, SAM documentation including representations and certifications, financial information or financial statements for the past two years, Joint Venture agreement, etc.), would the Government consider removing a page limit from Volume 1?

Answer: The Government maintains the 20-page narrative limit, but excludes SAM.gov docs, financials, and J-forms from this count.

Question: States: �These maintenance measures maximize facility and equipment maintainability, reliability, service life, and efficiency while minimizing required maintenance time, materials, and costs.� Could the Government kindly clarify if Conditioned Based Maintenance (CBM) is a part of the RCM Plan?

Answer: Yes. Conditioned Based Maintenance (CBM) is a part of the RCM Plan.

Question: Are all CFS Contractors required to have an Operations Manager?

Answer: Yes, all CFS Contractors are required to have an Operations Manager.

Question: PWS Section C.4.2.4 states, The QC/QA manager shall be assigned as part of key personnel. However, this role is not listed as a Key Personnel position in Attachment J-7, Key Personnel Qualifications. Will the Government clarify if a QC/QA Manager is considered Key Personnel and if a resume for the QC/QA Manager is required to be included in the proposal? Additionally, will all CFS contractors be required to have a QC/QA Manager, or will this position be considered key personnel at the task order level?

Answer: At the IDIQ level, the only Key Personnel is the Program Manager.

Question: PWS Section C.4.2.4 states, �The QC/QA manager shall be assigned as part of key personnel. Attachment 23 does not include a QC/QA Manager. Will the Government provide an updated Attachment 23 that includes the QC/QA Manager position?

Answer: The offeror also has the ability to add a LCAT that may not be listed in the PgMO section.

Question: PWS Section C.4.6.2 states, "The Contractor shall ensure that eighty-five percent (85%) of all CFS personnel are on-site no later than 60 days from task order award and one hundred percent (100%) by 90 days from task order award."

What is the Government�s expected time frame between task order award and the start of the period of performance?

Answer: The Period of Performance is initiated upon award of the task order.

Question: PWS Section C.5.2.5 states, �The Contractor shall staff the Condition Monitoring Technicians with Level 1 certified technicians.� Condition Monitoring Technicians are not included in the Attachment J-23, Pricing Sheet.

Will the Government clarify the scope of responsibility and the qualifications of a Condition Monitoring Technician?

Will the Government clarify what Level 1 certified technicians� means in this context?

Answer: The job description for the Vibration Analysis Technician requires Level II certification and they shall have full responsibility to perform condition monitoring. Please review updated documents.

Question: PWS Section C.5.11.1 states, �The Contractor shall ensure the testing is performed by the fuel supervisor or designated and trained fuel department personnel only.

Attachment J-23, Pricing Sheet does not include a Fuel Supervisor labor category. Will the Government clarify if �fuel supervisor� in C.5.11.1 is referring to one (or all) of the labor categories in Attachment J-23: Fuel Analysis Technician, Fuel Receiving Storage and Distribution Service technician, Fuel Spill Mitigation and Remediation response team certification, or Fuel Operator A/B/C Class? If not, will the Government update Attachment J-23 to include a Fuel Supervisor labor category?

Answer: The Offeror has the ability to add additional CLINS to capture overtime hours or labor categories that may be essential to execute the contract.

Question: PWS Section C.5.19.3 states, "The Contractor shall maintain and repair interior and exterior painted surfaces. The Contractor shall provide a cyclical schedule to be approved by the COR to ensure adequate appearance of surfaces throughout the facility."

Will this level of painting cause the work to fall under the Davis-Bacon Act? If so, will the Government please provide the appropriate Davis-Bacon Wage Determination?

Answer: Where painting is determined to be construction rather than maintenance, the Davis-Bacon may apply. The applicability will be clarified at the task order level. Prevailing wage rates are issued by the Department of Labor, and contractors are encouraged to consult the Department of Labor's website for the most current and applicable wage rates.

Question: PWS Section C.6.1 states, �The Contractor shall institute an EHS Management System as part of any task order and designate the person who is ultimately responsible…