RSFMS Sources Sought Notice RFI

The Department of the Army, through the National Ground Intelligence Center (NGIC), is seeking information from qualified sources for Rivanna Station Facilities Maintenance Services (RSFMS) through a pre-solicitation sources sought notice, with responses due December 4, 2026 at 5:00 PM EDT. The notice uses no set-aside and serves as market research only; the government will not accept proposals, reimburse response costs, or provide feedback. Responses go by email to nicolina.i.kocinski.civ@army.mil and rebecca.b.beaudry.civ@army.mil and should cite experience within the past 36 months with the three maintenance levels, inventory management, and key personnel, plus contract numbers and references for similar work. The posting's due-date field reads December 5, 2026.

Work is performed at Rivanna Station and NGIC-occupied facilities within a 15-mile radius of Charlottesville, Virginia, across approximately 75 secured acres, including the Nicholson Building (339K SF), Boulders One leased facility (64K SF), Nicholson SCIF Addition (81K SF), and a leased warehouse (26K SF). The contract is firm-fixed-price with a base year from September 1, 2027 through August 31, 2028, four 12-month option years, and a final partial year through February 29, 2033. Level-I preventive maintenance is priced firm-fixed-price, Level-II service orders cover repairs under $2,000, and Level-III high dollar value work covers $2,000 to $250,000 on a cost-reimbursable basis.

Personnel performing work within SCIF areas must hold an active DoD TOP SECRET clearance with Special Background Investigation and SCI eligibility before performance, and key personnel must maintain these clearances throughout the contract term. Personnel outside the SCIF must pass a National Criminal Investigation Check. Key personnel include a contract manager with seven years' facilities maintenance experience (five supervisory) and a general maintenance worker. Janitorial scope includes Class 8 clean rooms in five Nicholson Building rooms and one Boulders 1 room, maintained to ADCCP and FS209E standards, and an estimated 12,000 official government visitors annually in addition to on-station personnel.