19AQMM25R0151 0003.pdf

Document Number: 19AQMM25R0151 PROCESSED Page 1 of 7

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

06/26/2025

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

US

Kiara Jackson

NAME

TEL.

JacksonKD1@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

Construction Branch

OPE/AQM/FDCD/CON

Office of Acquisition (AQM) Arlington, VA 22209

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

19AQMM25R0151

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/29/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Release an additional set of Questions and Answers received in a timely response to Solicitation No. 19AQMM25R0151.

2. Extend the proposal submission deadline to July 15, 2025, at 5:00 PM EST.

Please note that no further questions or requests for clarification will be accepted or responded to.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Meghan E. Klipfel

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

06/26/2025

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

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Line Item Summary

Solicitation Number:

19AQMM25R0151

Contract Number: Title:

A/OPR/FMS FACILITIES O&M

Date of Solicitation:

07/11/2025

CLIN Funding: Cost:

Base Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Exercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Unexercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Base and Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

L.0 - INSTRUCTIONS TO OFFERORS - ADDENDUM

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.l - QUESTIONS All questions regarding this solicitation must be submitted in writing and must be submitted electronically to the Contract Specialist and Contracting Officer email addresses listed below. The U.S. Department of State will accept questions by e-mail only. Any communications in reference to this RFP shall cite the RFP number and be directed to the following individuals: Questions will be accepted by the following date and time: June 5, 2025 2:00 PM ET. Answers will be posted on SAM.gov on the page where the solicitation is posted.

Name: Meghan E. Klipfel, Contracting Officer E-mail: klipfelme@state.gov

Name: Kiara Jackson, Contract Specialist E-mail: jacksonkd1@state.gov

L.2 - RFP DELIVERY AND RFP CLOSING DATE AND TIME

Proposals submitted in response to this solicitation must be submitted via email to JacksonKD1@state.gov and klipfelme@state.gov by the date and time specified as follows: the proposal shall be submitted not later than 5:00 P.M. (local Washington D.C. time) on the following date:

July 15, 2025.

L.3 USE OF NON-GOVERNMENT SUPPORT FOR EVALUATORS

Contractor support services may be used to assist the Government in performing technical evaluations ofcontractors' proposals submitted in response to the RFP. Support contractors, ifused, will be authorized access only to those portions of the proposal data and discussions that are necessary to enable them to provide advice on specialized matter or

Document Number: 19AQMM25R0151 PROCESSED Page 3 of 7 on particular problems. Support contractors may participate as technical advisors. However, in no event shall support contractors participate as voting members of any source selection board.

L.4 PROPOSAL ORGANIZATION

Proposals submitted in response to this solicitation must be submitted in three volumes, as specified below:

1. Volumes Offerors will be required to submit three volumes [Font type: Calibri; Font size: 14 point; and Margins: 1 inch], in a searchable format, as follows:

Volume 1, Contract Data and Go/No-Go Qualifications (20 Page Limit) Volume 2, Technical Proposal (80 Page Limit) Volume 3, Price Proposal (No Page Limit)

2. Review of Volume 1, Contract Data and Go/No-Go Qualifications The solicitation will include a Volume 1, Contract Data and Go/No-Go Qualifications, which will be reviewed for compliance with stated requirements. This volume will not be evaluated against the technical evaluation factors but will be used to make an initial compliance determination.

Failure to meet one or more of the Go/No-Go requirements may result in a determination of non-compliance, and the offeror's proposal will be eliminated from further consideration. The Technical and Price Volumes will not be evaluated.

Note: For small business concerns, if the non-compliance determination relates to matters of responsibility (e.g., capability, capacity, integrity), the matter may be referred to the Small Business Administration (SBA) for a Certificate of Competency (COC) determination in accordance with FAR 19.6. However, non-compliance with requirements outside the scope of responsibility (e.g., required facility clearances, past performance thresholds) will not be subject to SBA review and will result in disqualification.

Contract Data

1. Proposals are reviewed for completeness and adherence to the proposal instructions outlined in the solicitation, including submission of the required volumes such as, but not limited to, Volume 1. Proposals that are missing required information will be documented accordingly and may be noted as incomplete for evaluation purposes.

2. The offeror will be required to submit a signed SF-33 and signed amendments, as applicable. Only proposals received by the date and time required on the SF 33 will be considered for evaluation.

3. The offeror will be required to submit up-to-date SAM documentation including representations and certifications.

4. The offeror will be required to submit financial information. This information will support the SSA in making a responsibility determination. The prospective contractor must have adequate financial resources to perform the contract, or the ability to obtain them. The offeror must submit a certified statement of the offeror's financial condition, including supporting documentation such as a copy of a financial audit that has taken place within the past 18 months or financial statements for the past two years. The government may request additional documentation as deemed necessary in order to make a financial responsibility determination. Note: if a determination of non-responsibility is made, or if the SSA is unable to make such a determination, then the matter will be sent to the Small Business Administration (SBA), which will make a final determination. The SBA's final determination will be utilized by the SSA.

FMS requires an offeror to provide financial statements that include: an Annual Financial Report, Income Statement, Detailed Balance Sheet, Access to Capital, Business Line of Credit and Operating Expenses.

5. The offeror will be required to submit a signed Joint Venture agreement, if applicable, that clearly describes the allocation of work. Proposals involving subcontracts at the IDIQ level must include a signed letter of commitment from the subcontractor, which must be on the subcontractor's letterhead.

Go/No-Go Qualifications:

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1. The Prime contractor will be required to possess a Final Top-Secret (TS) Facility Clearance (FCL) prior to contract performance.

While offerors are not required to have an active TS FCL at the time of proposal submission, they must demonstrate a clear path to obtaining the required clearance in time for contract performance.

For Joint Ventures (JVs), the JV entity itself must obtain the required TS FCL prior to contract performance. If the JV does not currently possess a TS FCL, it must provide documentation showing that each individual partner holds an active TS FCL, or otherwise demonstrate how the JV will satisfy the clearance requirement prior to contract performance. If neither the JV nor its members meet this condition, the offeror may be found ineligible for award.

All JVs must adhere to SBA requirements and be certified by the SBA.

2. The offeror must submit proof that they are an SBA certified 8(a) business. The offeror must be an active SBA certified 8(a) business at the time of proposal submission. Note: the offeror must not be under the same parent company as another offeror that submits a proposal under this solicitation. If more than one proposal is submitted under a parent company/ umbrella, one of the offers will be rejected as non-responsive.

3. Qualifying Past Performance (Minimum Threshold): As part of this Go/No-Go determination, the Offeror must demonstrate experience in Consolidated Facilities Support (CFS) meeting the following baseline criteria:

• Annual revenue of $6.5 million or more in CFS contracts;

• Support of 600,000 square feet or more in total facilities space;

• Provision of at least three CFS services at a minimum of two separate facilities simultaneously;

• Submission of the Offeror’s largest, most complex past performance within the past 60 months.

This section will be assessed on a pass/fail basis to determine whether the Offeror has met the minimum experience threshold to be further considered for award. It does not constitute the full evaluation of past performance, which will occur as part of Volume 2 and will be assessed qualitatively against the solicitation’s evaluation factors.

3. Review of Volume 2, Technical Submission

Factor 1: Past Performance and Relevant Experience (Single Factor) This factor assesses the Offeror's experience performing work that is similar, in both PgMO and CFS scope and complexity to the work to be performed under this IDIQ. Consideration will be given to what aspects of an Offeror's contract past performance provide the most confidence that the Offeror will satisfy the requirements described in this RFP. This factor considers the quality of the Offeror's performance on current or completed contracts and evaluates the Government's level of confidence that the Offeror will be able to successfully accomplish this effort.

(ii) Past Performance will be evaluated for recency, relevance, similar scope, size and quality based on the Contract Performance Assessment Reporting (CPARs) and/or Past Performance Questionnaire (PPQ) for each reference. USGOV will refer to CPAR evaluations. In the event that CPAR evaluations are not available, the offeror shall submit a signed PPQ from the current or most recent COR on the contract. The Government reserves the right to directly contact any current/prior customers cited by the Offeror for verification, and/or all PPQ assessor additional information.

The Government will also consider other relevant past performance information that is available in the Government's CPARS system as well as other information available to the CO in evaluating the offeror's Past Performance.

The government will conduct an evaluation of recent and relevant performance information.

Offerors shall clearly demonstrate a history of performance, within the past 60 months, on three (3) contracts or task orders that are similar in scope, size, and complexity to the requirements of this IDIQ. The scope of work for purposes of comparison is defined in Attachment J-28, Performance Work Statement (PWS). Each of the three (3) submissions must individually meet the definition of similar scope and should reflect the Offeror’s relevant experience and performance record in delivering consolidated facility support services. Two (2) out of the (3) three past performances have to come from the prime contractor. Two (2) of the three (3) performance submissions MAY be for either:

• The prime offeror performing at the subcontract level, or

• The proposed first-tier subcontractor under this effort where a signed letter of commitment is

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NOTE: Offerors may combine up to three (3) separate TOs that run concurrently, cover different sites and have differing Key Personnel with independent CPAR ratings for each submitted contract/task order.

The offeror shall provide past performance to address: Program Management Oversight (PgMO), Consolidated Facility Services (CFS); Facilities Management Equipment, Facility Operations Services, Preventative Maintenance, System/Equipment Repair Services; Facility Repair Services;

Minor Facility Alteration Services; Environmental & Health Safety; and Specialized Technical Support.

Offeror should demonstrate past performance on requirements of a large size campus that has both large and small facilities such as NFATC, 4000 Arlington Blvd, Arlington, VA 22204.

1. Relevant Experience: The Government assessment will focus on recent experience within the last five (5) years or 60 months that is relevant to the work, scope, size and complexity described in this solicitation. Relevant experience is defined as offeror experience with projects that show the offerors ability to provide Program Management Office Support and Consolidated Facility Services to government facilities described in the PWS around the United States.

2. Recency - Past performance will be considered recent for purposes of this evaluation ONLY IF the period of performance for the cited reference is within 60 months of the date of release of this RFP. Any Offeror Past Performance reference that does not meet the above criterion will not be considered any further, i.e., with respect to its Relevance or the Quality of the Offeror's performance.

3. Size and Complexity- The Offeror shall provide past performance showing up to or greater than $6.5 million annual revenue in consolidated facilities support. The offeror shall demonstrate support of Consolidated Facilities Services up to or greater than 600,000 square footage of facilities space.

Offeror must demonstrate providing CFS services (3 or more), at minimum, two (2) separate facilities at the same time. In addition, the offeror must present their largest, most complex past performance within the past 60 months.

Submission

Requirements: For each of the three (3) performance submissions, the offeror must provide CPARS rating or fill out Attachment 25, Past Performance Questionnaire, in its entirety.

The government may use information provided by those point(s) of contact in the government's evaluation for this factor. In addition, the government may use past performance information obtained from sources (such as SAM and/or CPARS) other than those identified by the offeror.

(a) Past Performance Questionnaire. For each Past Performance reference, complete the PPQ Form (Attachment J-25). Each completed PPQ shall be no more than three (3) pages in length, i.e., maximum of9 total pages for all PPQs submitted. The Offeror's PPQs shall be submitted within, and at the end of, the Offeror's Non-price Factors Volume.

(b) The past performance evaluation will focus on the recent, relevancy, size, scope, and complexity of the efforts, the performance measures applied, the actual performance results against those measures, and achieved customer satisfaction. In general, past performance will be evaluated on the extent of client satisfaction with the previous performance of the offeror; the offeror's effectiveness in managing and directing resources; the offeror's demonstration ofreasonable and cooperative behavior in dealing with clients; the offeror's quality of previously performed services; the offeror's ability to control costs and manage contract activities; and the offeror's effectiveness in meeting schedules in providing services and products.

Relevant past performance of an Offeror’s affiliates, including parent, subsidiary, or sister companies, may be considered if the Offeror clearly demonstrates that the affiliate will meaningfully contribute to contract performance.

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Factor 2: Management Approach

Subfactor 2A: Organizational Structure Offerors must describe their organizational structure and proposed lines of responsibility, authority, and communication through which the tasks will be managed for a large, multi-facility campus such as the National Foreign Affairs Training Center (NFATC), 4000 Arlington Blvd, Arlington, VA 22204. The proposed approach should demonstrate a scalable and adaptable structure that can support the anticipated requirements of future task orders under this IDIQ. Offerors are encouraged to propose an approach that may serve as a foundation for future task order proposals, subject to adjustment based on the specific requirements of each TO.

Offerors should also describe their Quality Assurance/Quality Control (QA/QC) plan tailored to a large campus with both large and small facilities, such as NFATC. The proposed QA/QC approach should reflect a methodology that can be adapted for use in future task order proposals issued under this IDIQ. While future TO proposals may vary based on unique requirements, consistency with the IDIQ-level QA/QC approach may be considered in evaluating those proposals.

Offerors should design their overview QA/QC plan for a large size campus that has both large and small facilities such as NFATC.

Please review updated RFP. The proposed approach must be reflected in future proposals for TO RFPs or may be considered unresponsive. Offerors involved in joint ventures and subcontracts shall clearly state how organizational structure and associated responsibilities will be shared among partners.

The Government will evaluate the organizational structure and quality control plan to determine if the offeror's solution meets all of the government requirements and established streamlined process and procedures to measure quality control, performance metrics, timely and open communication with the government, and tracking procedures.

Subfactor 2B: Program Management Plan

The offeror shall also submit a clear Program Managment plan to include a comprehensive risk management approach that identifies the potential risks associated with fulfilling the CFS IDIQ including the management oflogistical considerations across large and multiple facilities and its mitigation plan to prevent disruption of schedules, increased costs and/ or savings, innovations, degradation of performance, and the need for increased Government oversight. The offeror's risk management approach shall also highlight its approach for early identification and resolution of problems with emphasis on problems that may affect multiple contract performance standards. The offeror shall also identify its partners (e.g., subcontractors,joint venturers) and the specific work allocated to the partner along with the overall percentage of work allocated to the partner.

The Government will evaluate the Program Management Plan to determine the offeror's understanding of the IDIQ requirements as stated above.

Subfactor 2C: Transition Plan

The offeror shall provide a narrative describing how the offeror will work with the incumbent contractor to transition both employees and the tasks. The offeror shall demonstrate how they will address the Service Contract Act ("right of first refusal") in regard to potential incumbent capture.

The Offeror shall include a transition plan that depicts how the Offeror plans to approach transition, including the onboarding of staff, transfer of duties from the incumbent schedule, a schedule with activities and milestones, a list of positions assigned to the transition with responsibilities, as well as addressing how transition will be accomplished with minimal disruption of services or disruption to ongoing work and activities.

The offeror must also include a summary of their history of maintaining incumbent contractors, and any lessons learned. The offeror must also discuss common transition problems that they have encountered and how they plan to overcome them if those problems occur during performance of this contract.

The Government will evaluate the Transition Plan to determine if the offeror has a robust transition plan to mitigate any disruption in government services; history of maintaining incumbent contractors, and any lessons learned; and overcome common transition problems from previous lesson learned.

Factor 3: Technical Approach

The offeror shall demonstrate and submit a clear, comprehensive approach of their ability in working in multiple facilities located throughout the Continental United States managing services defined by RFP PgMO and CFS Support, in the Performance Work Statement (PWS).

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The government shall evaluate offerors responses to PgMO and CFS sections to ensure they are capable of meeting all requirements listed in the PWS.

Factor 4: Key Personnel (2 Page Limit)

The offeror must provide a resume for the Program Manager as defined in solicitation Attachment J-07. The description and resumes must clearly demonstrate how the individual meets and/or exceeds the expertise in experience, skills, education, and certification requirements listed in Attachment J-07. [Note: The Program Manager shall be an employee of the Prime.]

4. Review of Volume 3, Price Submission (No Page Limit) Price The Price volume must contain at a minimum:

l. IDIQ Pricing Sheet - Base and nine option years totals and labor rates (will be inserted into award). Include completed Attachment 23, Pricing Sheet.

2. Completed DD-254 Contract Security Classification Specification.

3. Non-technical assumptions, deviations and exceptions.

Each offeror will also propose an annual escalation rate for each ceiling rate, effective 12 months from the date of award of the IDIQ contract. This proposed escalation rate will be reviewed for reasonableness.

If proposed ceiling rates are deemed unreasonable and/or do not meet applicable wage and fringe benefit requirements under the Service Contract Labor Standards (SCLS), the Offeror's proposal may be deemed unawardable and removed from further consideration. The applicability of the SCLS will be determined at the task order level, and relevant wage determinations will be incorporated accordingly. Offerors are responsible for ensuring their proposed rates comply with the prevailing Department of Labor wage determinations in effect at the time of task order award.