Investigative Software Solution
The Incorporated County of Los Alamos Police Department (LAPD) is seeking a comprehensive Investigative Software Solution through a Request for Quotes (RFQ) for background checks and criminal investigations. The solicitation targets a Software-as-a-Service (SaaS) or Platform-as-a-Service (PaaS) cloud-based software solution that will support investigative operations with a minimum of 11 total users, including 3 investigative staff administrators, 6 officers, and 2 commanders. The software must provide real-time cloud access, individual user logins with Active Directory integration, comprehensive search capabilities, robust security measures, and the ability to generate reports in multiple formats. Specific requirements include mobile device compatibility, no client-side installation, immediate reporting capabilities, and compliance with Criminal Justice Information Services (CJIS) security standards. The county will evaluate proposals based on two equally weighted criteria: cost (50 points) and suitability/ability to meet the county's needs (50 points). Key dates include a question submission deadline of August 5, 2025, quote submissions due by August 12, 2025, at 2:00 p.m. Mountain Time, and an anticipated contract award date of September 30, 2025, with a potential contract term of up to fifteen years.
The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. Vendors must demonstrate compliance with comprehensive technology standards, including multi-factor authentication, SSL/TLS encryption, and compatibility with the county's Active Directory. The software solution must also meet stringent security requirements, including compliance with the Fair Credit Reporting Act (FCRA), General Data Protection Regulation (GDPR), and FBI CJIS security protocols. Potential contractors must complete several mandatory forms, including a Certification Regarding Debarment, a Campaign Contribution Disclosure, and a Technology Standards Questionnaire. While specific budget ranges are not explicitly stated, the county requires vendors to propose pricing for each potential contract year, with a not-to-exceed amount for the entire contract term. The county will utilize an online eProcurement portal powered by Bonfire for all submissions and communications, emphasizing a structured and transparent procurement process.
New Mexico 8/19/25, 10:00 PM 7/24/25, 12:00 PM Public Art Archive Web Based Hosted Solution
Los Alamos County's Community Services Department is seeking a web-based, hosted or cloud database solution to manage its public art collection through a Request for Quotes (RFQ) solicitation. The procurement is specifically for a Software-as-a-Service (SaaS) or Platform-as-a-Service (PaaS) solution capable of managing approximately 170 art works from acquisition to deaccession. The desired system must provide comprehensive database management, regular backups, upgrades, and potentially unlimited storage, with full compliance to federal, state, and local regulations. Evaluation of potential vendors will be based on three primary criteria: Qualifications and Experience (10 points), Suitability and Ability to Meet County Needs (20 points), and Cost (20 points), totaling 50 possible points. Key dates for this procurement include a question submission deadline of October 20, 2025, quote submissions due by October 28, 2025, at 2:00 p.m. Mountain Time, and an anticipated contract award on December 12, 2025, with an effective date of June 1, 2026. The county is considering a potential multi-term contract that could extend up to fifteen years.
The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The county requires potential vendors to complete several mandatory forms, including a Campaign Contribution Disclosure Form, Certification Regarding Debarment, and a Software Services and Expectations Form, which suggest comprehensive vetting of potential contractors. While no incumbent vendor is mentioned, the county has detailed technology standards that require vendors to ensure compatibility with existing infrastructure, including Microsoft Windows Server 2019, VMware server platform, Cisco network technology, and Microsoft M365 productivity suite. Potential vendors must also provide detailed information about their software's functionality, licensing, warranty, and support services. The Cost Quote Worksheet allows vendors flexibility in pricing proposals, with the county reserving the right to accept proposed fees and escalation mechanisms. Though a specific budget range is not disclosed, the documentation suggests the county is prepared to consider comprehensive, long-term solutions for managing its public art collection.
New Mexico 10/28/25, 10:00 PM 10/9/25, 12:00 PM Mobile 560kW Generator and Maintenance Services
Los Alamos County's Department of Public Utilities is seeking to procure a mobile 560kW diesel-powered emergency generator through Request for Proposals (RFP26-36), with an option to purchase a second unit of identical specifications. The primary objective is to provide backup support during critical water production and distribution system outages, partially funded through the Hazard Mitigation Grant Program (HMGP). Proposals are due on October 16, 2025, with a non-mandatory pre-proposal conference scheduled for October 1, 2025. The county will evaluate proposals using a 100-point scoring system, allocating points across qualifications and experience (15 points), description of services (20 points), warranty (15 points), maintenance and support (20 points), and cost proposal (30 points). Vendors must submit comprehensive proposals including detailed specifications, maintenance plans, warranty information, and pricing for potential multi-year contract periods, with the contract term potentially extending up to seven years.
The solicitation encourages participation from various business categories, including local Los Alamos businesses, New Mexico resident businesses, Native American resident businesses, and resident veteran businesses. Specific preference categories are available for businesses meeting certain criteria, such as being incorporated in New Mexico, maintaining a principal office in Los Alamos County, and possessing a current valid Los Alamos County Business License. Prospective contractors must complete several mandatory forms, including a Campaign Contribution Disclosure Form, Certification Regarding Debarment, and a Verification of Authorized Offeror Form. While no specific budget range is explicitly stated, the RFP indicates flexibility in purchasing one, two, or no generators based on received proposals. Vendors must also demonstrate capability through a minimum of three references for similar services performed within the last 3-5 years and comply with comprehensive insurance requirements, including general liability, workers' compensation, and professional liability coverage.
New Mexico 10/16/25, 10:00 PM 9/16/25, 9:00 AM Web and Mobile App ADA Compliance
Los Alamos County is seeking professional services to audit and test its online digital content for compliance with the Americans with Disabilities Act (ADA) Title II final rule, specifically targeting Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards by April 26, 2027. The comprehensive scope includes auditing three main websites, council and board calendars, third-party platforms, mobile applications, and social media platforms across multiple channels. Deliverables will include baseline accessibility audits, prioritized remediation plans, policy and procedure development, staff training programs, monitoring protocols, and periodic testing. A non-mandatory pre-proposal conference is scheduled for December 29, 2025, at 10:00 a.m. Mountain Time via Microsoft Teams, with written questions due by January 5, 2026, at 2:00 p.m. Proposals are due January 13, 2026, at 2:00 p.m. Mountain Time through the County's Bonfire Procurement Portal, with an estimated contract award of February 3, 2026. Evaluation criteria will be weighted across qualifications and experience (20 points), previous clients (10 points), understanding of industry standards (10 points), service description and scope meeting ability (30 points), optional remediation services capability (10 points), and cost proposal (20 points).
The procurement opportunity allows for various business preference designations, including Local (Los Alamos) Business, Resident (New Mexico) Business, Native American Resident Business, Native American Resident Veteran Business, and Resident Veteran Business. Offerors must submit a completed preference form with valid documentation supporting their claimed status. The contract term extends up to seven years with potential multi-term renewal, and contractors may propose cost escalators, though the County is not obligated to accept them. While no specific budget range is explicitly stated, the comprehensive nature of the project suggests a significant investment in digital accessibility services. Contractors must provide comprehensive insurance coverage, including general liability of $1,000,000, professional liability of $1,000,000 with a five-year tail coverage, and cyber insurance of $3,000,000. Foreign corporations and limited liability corporations must obtain a certificate of authority to transact business in New Mexico prior to award, and all submissions must include required certifications regarding debarment, campaign contributions, and verification of authorized offeror.
New Mexico 1/13/26, 11:00 PM 12/19/25, 1:00 PM San Ildefonso 8” Waterline Replacement
The Incorporated County of Los Alamos is soliciting competitive sealed bids through Invitation for Bids (IFB26-23) for the San Ildefonso 8" Waterline Replacement project. The primary objective is to replace an existing 8-inch, 65-year-old cast-iron water distribution line with approximately 4,800 linear feet of new 12-inch AWWA C900, DR-18 Class 19 PVC pipe, supplemented by approximately 190 linear feet of 8-inch pipe for tie-ins in a residential area with multiple road and sidewalk crossings. The scope of work also includes installation of two new pressure-reducing valve vaults, rehabilitation of three existing vaults with valve replacement, and abandonment of two existing PRV vaults. Qualified bidders must hold a current State of New Mexico Contractor's License with appropriate classifications, carry general and comprehensive liability insurance of $1,000,000 per occurrence with a combined single limit of $2,000,000 aggregate (with the County named as additional insured), possess a Los Alamos County Business License, and comply with New Mexico Public Works Minimum Wage Act requirements. Bidders must submit all required documentation electronically through the County's Bonfire Procurement Portal by March 3, 2026, at 2:00 PM MST, including a bid bond equal to 5 percent of the bid amount, state contractor's license, subcontractor list, campaign contribution disclosure form, certification of non-debarment, and proof of New Mexico Department of Workforce Solutions registration. A non-mandatory pre-bid conference is scheduled for February 18, 2026, at 10:00 AM MDT with virtual attendance available, and written questions must be submitted at least six business days prior to the bid due date. The contract will be awarded to the lowest responsible and responsive bidder on April 1, 2026, with a pre-construction meeting on April 8, 2026, notice to proceed on April 13, 2026, substantial completion by September 18, 2026, and final completion by October 16, 2026.
The procurement includes preference designations under Los Alamos Code Section 31-261(b) and NMSA 1978 Section 13-1-21, allowing qualifying bidders to receive preference consideration in the following categories: Local (Los Alamos) Business receiving a 0.95 multiplier applied to bid price, Resident (New Mexico) Business, Native American Resident Business with annual gross revenues up to six million dollars, Native American Resident (New Mexico) Business, Resident Veteran Business with annual gross revenues up to six million dollars, and Native American Resident Veteran Business with annual gross revenues up to six million dollars. All preference requests and supporting documentation must be submitted with the bid by the solicitation closing date and cannot be modified afterward. Bidders must also complete campaign contribution disclosure forms identifying any contributions exceeding $250 in the aggregate made to the seven named County Councilors during the two-year period prior to proposal submission. The project is partially or wholly funded by Water Trust Board Project No. WPF-6583, though specific budget ranges or award values are not disclosed in the solicitation documents. The County reserves the right to verify the accuracy of all submitted information, deny preference requests if qualification requirements are not met, and reduce or add quantities as needed. The successful bidder must execute the contract and provide performance and labor-materials bonds within 10 calendar days of receiving the notice of award, along with a one-year warranty on all materials and equipment from the date of final completion.
New Mexico 3/3/26, 11:00 PM 2/1/26, 1:00 PM