TEST - Operation and Staffing of the Performing Arts Center - Duplicate 1

The Incorporated County of Los Alamos Community Services Department is requesting proposals for the operation and staffing of the Performing Arts Center at 1670 Nectar Street, Los Alamos, New Mexico under RFP27-19, with proposals due September 17, 2026 at 2:00 p.m. and a non-mandatory pre-proposal conference on September 2, 2026 at 9:00 a.m. via virtual meeting. Los Alamos Code Section 31-261(b) permits requesting one or more local business, resident business, Native American resident business, resident veteran business, Native American resident veteran business, or Native American resident veteran business with annual gross revenues not exceeding six million dollars preferences; local preference requires a current valid Los Alamos County Business License and principal office within Los Alamos County.

The scope encompasses theatrical productions, community outreach and education, daily operations staffing for events, classes and programs for all ages, custodial and janitorial services, landscaping maintenance, space management and rental services, utility payments, security and safety supervision, snow removal, and compliance with all applicable codes and regulations. All programs and services must provide opportunities for participant feedback incorporated into implementation of new and existing programs.

Evaluation is entirely non-cost based across six weighted categories: Responsiveness to Community and Past Record to Perform (30 points), Maintenance (20 points), Organizational Structure (10 points), Fiscal and Administrative Capacity (10 points), Program Evaluation (15 points), and Public Relations and Collaboration (15 points). The County contemplates a multi-term contract of up to seven years, with estimated award date January 1, 2027. Compensation is a license to use the Performing Arts Center and surrounding grounds (approximately 1 acre); the contractor may collect and retain reasonable facility rental fees to defray building maintenance, utilities, janitorial costs, and related expenses. No grant funding is anticipated.

Required submissions include Certification Regarding Debarment and Suspension, Campaign Contribution Disclosure Form (disclosure of contributions over $250 in the two-year period preceding proposal submission is mandatory regardless of amount made), Verification of Authorized Offeror Form, Request for Preference Form if applicable, minimum three client references within the last three to five years, and Proposer Questionnaire assessing non-profit status, board governance, executive leadership, and financial management practices. Questions are due September 10, 2026 at 2:00 p.m., with County responses by September 15. Addendum No. 1 was issued September 2, 2026; respondents must acknowledge receipt by submitting a signed copy with their proposal.