On-Call Landscape Architecture, Multidisciplinary Architectural, and Engineering Services

Los Alamos County is requesting proposals for on-call landscape architecture, multidisciplinary architectural, and engineering services for the study, planning, and design of public parks and recreational infrastructure, with proposals due August 18, 2026. The Community Services Department is the primary user, though other County departments may access services as needed through coordination with CSD.

Los Alamos County Code Section 31-261(b) and New Mexico Statute Section 13-1-21 et al. establish eligibility for local business, resident business, resident veteran, native American resident, and native American resident veteran preferences. Offerors must submit valid state-issued preference certificates and supporting documentation to qualify; the County reserves the right to verify accuracy and deny any preference request if requirements are not met.

The scope encompasses on-call landscape architecture and multidisciplinary architectural and engineering services. Proposed pricing must specify fully loaded hourly rates for Project Manager, Civil/Structural, Mechanical, Electrical, Plumbing, Landscape Architect, Surveying, Historic Preservation, and Other Specialty Services labor classifications across design development phases. Offerors must also propose percentage markups for construction documents and construction administration phases and may propose price escalation mechanisms including fixed dollar amounts, percentages, capped not-to-exceed amounts, or formulas such as Producer Price Index or Consumer Price Index adjustments, subject to County approval. Travel reimbursement, if proposed, must comply with County Travel Guidelines specifying coach airfare, rental cars at IRS mileage rates or minimum $0.45 per mile, hotel not exceeding $250 per night, and meal per diem of $90 for multi-day or $40 for single-day travel; cost-plus-a-percentage-of-cost contracting is prohibited. All deliverables are works for hire retained exclusively by the County. The sample Services Agreement requires general liability, workers' compensation, automobile liability, professional liability, and pollution liability insurance of $1,000,000 per occurrence each; cyber insurance of $3,000,000 per claim; and medical malpractice insurance of $2,000,000 per occurrence where applicable. The County may terminate with or without cause upon ten days' notice or automatically upon the first day of any fiscal year lacking appropriated funds. Proposals must include a Verification of Authorized Offeror Form, Request for Client Information Form (minimum three prior clients within the last three to five years), Certification Regarding Debarment and Suspension, Request for Preference Form, Agreement Deviations and Exceptions Form, Cost Proposal Worksheet, and Campaign Contribution Disclosure Form.