Disposition of Surplus Library Materials

The Incorporated County of Los Alamos, New Mexico is requesting proposals for disposition services of surplus library materials through the Mesa Public Library System, with proposals due November 12, 2026, at 2 p.m. Mountain Time via Bonfire Procurement Portal. A non-mandatory pre-proposal conference is scheduled for October 21, 2026, at 1 p.m. Mountain Time via Microsoft Teams.

Eligible offerors may request local (Los Alamos) business preference, New Mexico resident business preference, Native American resident business preference, resident veteran business preference, or Native American resident veteran business preference under Los Alamos Code Section 31-261(b) and NMSA 1978 Section 13-1-21, provided they submit valid preference certificates and supporting documentation with proposals.

The selected contractor shall operate a bookstore at no cost to the Library except provision of physical space (two rooms at the Library location on Central Avenue) and will be responsible for reviewing, sorting, and assessing surplus and donated library materials including books, DVDs, audiobooks, kits, art, and non-traditional items for resale, recycling, donation, or disposal. The contractor must maintain approximately 45 hours of bookstore operations over six days per week, operate an online sales platform for rare or high-value items, recycle materials at no cost to the Library, and submit quarterly financial reports. The County provides storage space, utilities (except telecommunications and internet), and maintenance services. The contractor shall make annual donations to the Library consisting of net proceeds from material sales minus operating expenses and authorized charitable contributions.

The contract term is up to seven years with potential multi-year renewal. Offerors must propose pricing for each potential contract year and may suggest cost escalators, though the County is not obligated to accept them. Evaluation criteria weight qualifications and experience at 30 points, understanding of and compliance with applicable laws and regulations at 10 points, and description of services and ability to meet scope of work at 40 points, totaling 80 points. Questions are due October 27, 2026, at 2 p.m. Mountain Time, with County responses issued by November 2. Proposals will be evaluated November 13–19, 2026, with contract drafting and negotiations November 20 through December 17, and an estimated award date of December 18, 2026. Required certifications include Certification Regarding Debarment and Suspension, Campaign Contribution Disclosure, and Verification of Authorized Offeror forms. Offerors must disclose any deviations or exceptions to the Sample Services Agreement at proposal submission. The County requires contractors to maintain General Liability ($1,000,000 per occurrence), Workers' Compensation as required by law, Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Cyber Insurance ($3,000,000 per claim).