Pharmacy Inspection Services

The Incorporated County of Los Alamos is issuing Request for Proposals (RFP26-65) on behalf of the Los Alamos County Fire Department Emergency Medical Services division to procure licensed pharmacist consulting services for quarterly pharmaceutical inspections and comprehensive oversight of drug handling, distribution, and controlled substance management. The procurement seeks a consultant to conduct four annual inspections of the County's EMS facility and ambulances, review controlled substance logs and transactions, inspect medication security and storage, validate DEA and New Mexico Board of Pharmacy compliance, audit the PSTrax controlled substance tracking system, assist with pharmacy policy development, and provide written reports to the Medical Director and EMS Chief within 24 hours of each inspection. Minimum qualifications require a licensed pharmacist with at least five years of experience in pharmaceutical drug management and distribution, preferably in EMS. The evaluation criteria are weighted as follows: qualifications and relevant EMS experience (25 points), demonstrated knowledge of applicable laws and regulations with proof of valid licenses (30 points), description of services and approach (20 points), previous and current client references (15 points), and cost proposal (10 points). The County has established a non-mandatory pre-proposal conference scheduled for April 1, 2026, at 9:00 a.m. Mountain Time via Microsoft Teams, with written questions due by April 7, 2026, at 2:00 p.m. Mountain Time and County responses provided by April 9, 2026. Proposals must be submitted electronically through the County's Bonfire Procurement Portal by April 14, 2026, at 2:00 p.m. Mountain Time, with an estimated contract award date of June 1, 2026.

The County contemplates a multi-term contract with a duration of up to seven years and reserves the right to make multiple source awards, with offerors required to submit detailed cost proposals for all potential contract years; cost escalators are permitted, but cost-plus-percentage-of-cost contracts are prohibited. The procurement offers state and local business preferences for eligible entities, including Local (Los Alamos) Business, Resident (New Mexico) Business, Native American Resident Business, Native American Resident Veteran Business, and Resident Veteran Business designations, with preference documentation required at proposal submission. All offerors must complete mandatory certification forms addressing debarment and suspension status, campaign contribution disclosures, authorized representative verification, and any proposed deviations from the County's standard Services Agreement template; additionally, offerors must provide client reference information from a minimum of three previous or current clients for similar services within the last three to five years. Travel costs, if proposed as direct reimbursable expenses, must comply with Los Alamos County Travel Guidelines, including commercial airline coach fares, mileage reimbursement at the IRS standard business rate (minimum $0.45 per mile), hotel lodging not exceeding $250 per night, and meal per diems of $90 for multi-day travel or $40 for single-day travel. The RFP is not anticipated to be grant-funded, and all proposals constitute public records under New Mexico law; specific budget or award values are not disclosed in the solicitation documents.