Fire Panel Communication Upgrade (POTS to Cellular) and Maintenance Services

The Incorporated County of Los Alamos, New Mexico, is soliciting quotes under Solicitation QUO27-10 for fire panel communication upgrades from POTS to cellular and associated monitoring and maintenance services, with questions due November 11, 2026 at 2:00 p.m. Mountain Time. Offerors must hold valid New Mexico contractor's licenses with appropriate classifications for the work, and proposals exceeding New Mexico's prevailing wage threshold require registration with the New Mexico Department of Workforce Solutions. Each offeror must also submit a debarment certification and a campaign contribution disclosure covering contributions over $250 in aggregate to the seven County Councilors during the prior two years.

The scope replaces copper landline connections serving fire alarm and security panels at 31 County facilities, including fire stations, libraries, senior centers, municipal buildings, and water treatment plants, and upgrades POTS lines for elevators at 7 facilities. The design implements dual-path connectivity, with primary cellular connections and secondary connections over the County's internal network. The County also requires ongoing fire alarm and security monitoring, maintenance, and repair for all County facilities. Software must integrate with existing platforms, including Netreo Omnicenter and Active Directory. Proposed solutions must state whether they operate as SaaS, on-premise, or hybrid, and cloud providers and data centers must be located within the United States. The County's technology standards require FedRAMP certification for cloud providers storing critical infrastructure data related to Los Alamos National Laboratory operations.

The County contemplates a multi-term contract of up to seven years and requires cost quotes for each potential year. Cost escalators are permitted subject to County approval, and cost-plus-a-percentage-of-cost contracting is prohibited. Bid security equal to at least 5 percent of the estimated price is required when the estimate exceeds $25,000, and performance and labor-materials bonds equal to 100 percent of the contract amount must be executed after award. Offerors must submit a written list of any deviations from the County's Sample Services Agreement at proposal submittal, and the agreement requires cyber insurance of $3,000,000.

The County may make partial awards for the communication upgrade and monitoring component, the maintenance component, or all services based on cost, quality, and timing. Evaluation criteria are Qualifications and Experience (10 points), Suitability and ability to meet County needs, including software functionality and standards (20 points), and Cost (20 points), for a total of 50 points. Quotes are due November 18, 2026 at 2:00 p.m. Mountain Time, through the County's Bonfire procurement portal. Question responses are issued November 12, 2026 at 5:00 p.m. Mountain Time, the estimated award date is January 5, 2027, and the effective date is January 6, 2027.