RFP NSP7149 Z1 ProPhoenixFinal Cost Proposal Sheet Neb 2 Final CLOUD Price Matrix 07122024 3 of 6 (2).xlsx
XLSX spreadsheet 37 KB Posted
- Solicitation number
- NSP7149 Z1
- Issued by
- Blaine County, Nebraska
About this file
This is a Cost Proposal Sheet for the Nebraska State Patrol's (NSP) Computer Aided Dispatch (CAD) and Mobile Data System Request for Proposal (RFP) NSP7149 Z1. The RFP seeks a comprehensive CAD solution for statewide use, with proposals due on July 22, 2024, at 2:00 PM Central Time. The contract term is five years, with an option to renew for five additional one-year periods. The project involves implementing a sophisticated dispatch system that must integrate with over 20 existing interfaces, including Active Directory, AVL systems, body-worn cameras, crash reporting, eCitation, E911, emergency management, and various law enforcement databases. The system is designed to serve approximately 482 sworn and 240 civilian staff, with an expected 350 mobile users across multiple communication centers.
The total five-year cost of ownership is $3,740,996 after a $120,000 discount, with a detailed pricing breakdown including $1,154,742 in software licensing, $365,995 in interface software, $250,300 in professional services, and additional costs for third-party integrations and implementation. The proposal includes comprehensive pricing for software fees, maintenance, implementation, and optional renewal terms for years 6-10. Seven vendors have submitted bids, including ProPhoenix Corporation, SmartCOP, Inc., Tyler Technologies, and others. The system must integrate with existing infrastructure like the Niche Records Management System and Motorola APX Next System, with specific requirements for conversion of seven years of historical incident and premise data. The state reserves the right to contract for similar services from other sources, indicating the contract is not intended to be exclusive.
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Text version
Cost Nebraska State Patrol Computer Aided Dispatch RFP NSP7149 Z1 Cost Proposal
| ProPhoenix - CLOUD Proposal | ||
| Enter 'Software Fees' or 'Subscription Fees' here | ||
| Item | Price | Notes |
| Software licensing or subscription | |||
| CAD | SITE Licensing | $553,621 | CLOUD CAD Clients - CAD Server - CAD Status |
| Mobile Data System | SITE Licensing | $541,121 | CLOUD WDA Client - Server - Mobile APP |
| RMS Lite | $60,000 | ||
| Total: | $1,154,742 |
| Interface Software | ||
| Item | Price | Notes |
| Computer Aided Dispatch | |||
| Active Directory | Included | ||
| Airwing - Micowave Downlink | $12,500 | ||
| Analytics & Reporting | Included | ||
| ASAP to PSAP | $9,800 | ||
| AVL - Motorola APX Next | $12,500 | ||
| AVL - MACH | $12,500 | ||
| Body Worn Camera | $10,500 | Gtac | |
| CAD to LERMS - Niche (bi-directional) | $50,000 | ||
| Crash Reporting - TRACS | $12,800 | ||
| eCitation - TRACS | $10,500 | ||
| E911 - Intrado | $11,000 | ||
| Emergency Management - SalamanderLive | $12,500 | ||
| GIS/Mapping | $50,000 | ||
| GIS/Mapping - Live data sources (weather, road closures, etc | Included | ||
| GIS/Mapping - NDOT IP Cameras | Included | ||
| In Car Video - GETAC | $9,800 | ||
| Mass Notification - CodeRED | Included | ||
| Nebraska Intelligence and Threat Exchange (NITE) API only | $12,500 | ||
| Page Gate | $9,800 | ||
| Push-to-Talk - Motorola | $15,000 | ||
| NG 911 Integration | |||
| RapidSOS | $4,995 | ||
| Real Time Crime Center | $12,500 | NIAC | |
| Schedule Anywhere | $12,500 | ||
| State/NCIC Interface (query, entry, and update) | $26,500 | ||
| Omnix for NCIC | $15,500 | ||
| State/NCIC Interface from RMS | Included | ||
| State/NCIC Query to populate Niche RMS Master Name and Vehicle | Inckuded | ||
| Esri ArcGis to Phoenix CAD | $20,000 | ||
| Towing - Omnix for towing | $12,500 | ||
| Voice Recording and Logging - Eventide | $9,800 | ||
| Total: | $365,995 |
| Professional Services | ||
| Item | Price | Notes |
| Data Conversion costs: | ||
| CAD | $55,000 | |
| GIS Implementation | $19,000 | |
| Go-Live Services | $7,500 | |
| Hardware staging | ||
| Implementation Services | $25,800 | Implementation and Final AWS Connections |
| Interface Services costs | ||
| Year 2 BPR | Included in Annual Maintenance Costs but does not include 3rd Party Cost for changes which the Agency is responsible | |
| Year 3 BPR | Included in Annual Maintenance Costs but does not include 3rd Party Cost for changes which the Agency is responsible | |
| Year 4 BPR | Included in Annual Maintenance Costs but does not include 3rd Party Cost for changes which the Agency is responsible | |
| Year 5 BPR | Included in Annual Maintenance Costs but does not include 3rd Party Cost for changes which the Agency is responsible | |
| Project Management | $87,000 | |
| Full Time Onsite Resource | To Be Negotiated | |
| Training | $56,000 |
Total: $250,300
| Third Party | ||
| Item | Price | Notes |
| GIS software | ||
| Servers & related hardware | ||
| VPN Software | ||
| Other | $38,560 | Google Map Licences |
Total: $38,560
| Other Costs | ||
| *Item | Price | Notes |
| Travel costs | $67,200 |
| Other - Install Software | $13,250 |
Total: $80,450
| Total Up Front Cost - Software/Subscription | ||
| Item | Price | Notes |
| Enter 'Software Fees' or 'Subscription Fees' here | $1,154,742 | |
| Year 1 Software Maintenance or SaaS Fees | If applicable | |
| Interface Software | $365,995 | |
| Professional Services | $250,300 | |
| Third Party | $38,560 | |
| Other Costs | $80,450 |
Total: $1,890,047
| Ongoing Software Maintenance or SaaS Fees for Years 2 - 5 | |
| Price |
| Year 2: | $471,110 |
| Year 3: | $485,243 |
| Year 4: | $499,801 |
| Year 5: | $514,795 |
Total: $1,970,949
| Total 5 year Cost of Ownership | |
| Price |
Total One Time Cost: $1,890,047
Total Ongoing SSMA/Subscription Fees: $1,970,949
| Sub-total Cost: | $3,860,996 | |
| Discount: | ($120,000) | < Enter discount as a negative number here |
| Total Cost: | $3,740,996 | Example: -120,000 |
Optional Ongoing Software Maintenance or SaaS Fees for Years 6 -10 tc={0F1C43D5-C975-4827-8496-F3B8A854FDAC}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Note that Optional/Renewal Term costs should not be scored/evaluated, only the cost for the Initial Period.
Reply:
Understood Price
| Year 6: | $533,329 | Maintenance |
| Year 7: | $549,329 | Maintenance |
| Year 8: | $565,809 | Maintenance |
| Year 9: | $582,783 | Maintenance |
| Year 10: | $602,067 | Maintenance |
Total: $2,833,317
| Payment Terms | |||
| Item | % | Price | Notes |
| Execution of Contract | 15% | $283,507 |
| Software installed and available | 10% | $189,005 |
| Administrative training complete | 10% | $189,005 |
| Interfaces complete | 15% | $283,507 |
| Conversion complete | 15% | $283,507 |
| Training complete | 10% | $189,005 |
| Go-live signed off | 10% | $189,005 |
| Final Acceptance | 15% | $283,507 |
Totals: 100% $1,890,047
Notes:
Note that Optional/Renewal Term costs should not be scored/evaluated, only the cost for the Initial Period.
Understood
Options
NSP7149 Z1
Optional Pricing
| ProPhoenix - Onsite Additional Items |
| Enter 'Software Fees' or 'Subscription Fees' here |
tc={4CA4A2F3-27C4-4C55-88D1-52690EF1A0F2}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Software/Subscription Fees are referenced in the main Cost Proposal tab as well. Is this just optional software/subscription services that the bidder would provide?
Consider adding instructions to this section detailing NSP's expectations and what could be added to this section since there are multiple blank lines listed.
Item Quantity Price tc={6D3737DB-D14A-4C59-8A99-5FDBC2D99620}: [Threaded comment]
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Comment:
SPB recommends having separate columns for optional services for the bidder to provide cost for the initial contract period and each subsequent optional renewal period as well. Total
Total: $0
| Interface Software | |||
| Item | Quantity | Price | Total |
| ReKor License Plate Reader (LPR) | 1 | $9,800 | $9,800 |
| Vigilant License Plate Reader (LPR) | $9,800 | $9,800 | |
| CAD to TEG | 1 | $17,500 | $17,500 |
Total: $37,100
| Professional Services | |||
| Item | Quantity | Price | Total |
Interface Services tc={3877874D-B0A6-4A82-B126-9771F35CAAFA}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Is this meant to be an hourly rate? If so, recommend listing in either the Hourly Costs section below, or adding additional details/instructions identifying this as an hourly rate.
Total: $0
| Third Party | |||
| Item | Quantity | Price | Total |
External 3rd Party Services
Total: $0
| Other Costs | |||
| Item | Quantity | Price | Total |
| HOURLY COSTS: |
| Data Conversion (hourly costs): |
| CAD |
| GIS Implementation (hourly costs) |
| Go-Live Services (hourly costs) |
| Hardware staging (hourly costs) |
| Implementation Services (hourly costs) |
| Interface Services costs (hourly costs) |
| Business Process Review (hourly costs) |
| Project Management (hourly costs) |
| Training (hourly costs) |
NOTE - Most of these items above are already included in our matrix pricing. If in fact we exceed the aloted time, we can meet and agree on a fixed cost to complete the project for the above selected items.
Total:
Total Pricing
| Enter 'Software Fees' or 'Subscription Fees' here | $0 |
| Interface Software | $37,100 |
| Professional Services | $0 |
| Third Party | $0 |
Grand Total: $37,100
Software/Subscription Fees are referenced in the main Cost Proposal tab as well. Is this just optional software/subscription services that the bidder would provide?
Consider adding instructions to this section detailing NSP's expectations and what could be added to this section since there are multiple blank lines listed.
SPB recommends having separate columns for optional services for the bidder to provide cost for the initial contract period and each subsequent optional renewal period as well.
Is this meant to be an hourly rate? If so, recommend listing in either the Hourly Costs section below, or adding additional details/instructions identifying this as an hourly rate.
File details come from the government source that posted it. Updated .