RFP NSP7149 Z1 Cost Proposal, CentralSquare Technologies.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- NSP7149 Z1
- Issued by
- Blaine County, Nebraska
About this file
This document is a detailed cost proposal from CentralSquare Technologies for the Nebraska State Patrol's (NSP) Computer Aided Dispatch (CAD) and Mobile Data System Request for Proposal (RFP) NSP7149 Z1. The proposal covers a comprehensive statewide CAD solution with software licensing, interface software, professional services, and hardware, targeting deployment across multiple dispatch centers. The project involves implementing an advanced technological system with over 20 interface integrations, including Active Directory, AVL systems, body-worn cameras, crash reporting, and various law enforcement databases. The contract term is five years, with an option to renew for five additional one-year periods, and proposals were due on July 22, 2024, at 2:00 PM Central Time.
The cost proposal includes two pricing models: a primary on-premise solution with a total 5-year cost of ownership of $1,572,633 after discounts, and an alternate cloud deployment priced at $2,527,956. The pricing encompasses software fees, interface software, professional services, third-party costs, and other expenses, with detailed breakdowns for initial implementation and ongoing annual subscription fees. The system is designed to serve approximately 482 sworn and 240 civilian staff, with an expected 350 mobile users across multiple communication centers. The proposal requires conversion of seven years of historical incident data and must integrate with existing infrastructure like the Niche Records Management System and Motorola APX Next System, complying with NENA NG-911 standards.
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PRIMARY On-Premise Cost Nebraska State Patrol Computer Aided Dispatch RFP NSP7149 Z1 Cost Proposal
| Bidder Name: CentralSquare Technologies | ||
| Enter 'Software Fees' or 'Subscription Fees' here | ||
| Item | Price | Notes |
| Software licensing or subscription | |
| CAD | $55,800 |
| Mobile Data System | $179,521 |
Total: $235,321
| Interface Software | ||
| Item | Price | Notes |
| Computer Aided Dispatch | ||
| Active Directory | Included | Included in Base ONESolution CAD Subscription |
| Airwing - Micowave Downlink | Not Proposed | Pending additional information |
| Analytics & Reporting | Included | CAD OpCenter Included |
| ASAP to PSAP | $6,000 | |
| AVL - Motorola APX Next | Not Proposed | Pending additional information |
| AVL - MACH | Not Proposed | Pending additional information |
| Body Worn Camera | $3,000 | |
| CAD to LERMS - Niche (bi-directional) | $3,000 | |
| Crash Reporting - TRACS | $3,000 | |
| eCitation - TRACS | Included | Included in Crash Reporting - TRACS Price |
| E911 - Intrado | Included | Included in Base ONESolution CAD Subscription |
| Emergency Management - SalamanderLive | $3,000 | |
| GIS/Mapping | Included | Included in Base ONESolution CAD Subscription |
| GIS/Mapping - Live data sources (weather, road closures, etc | Included | Included in Base ONESolution CAD Subscription |
| GIS/Mapping - NDOT IP Cameras | $10,000 | |
| In Car Video - GETAC | $3,000 | |
| Mass Notification - CodeRED | Not Proposed | Pending additional information |
| Nebraska Intelligence and Threat Exchange (NITE) API only | Not Proposed | Pending additional information |
| Page Gate | $400 | |
| Push-to-Talk - Motorola | Not Proposed | Pending additional information |
| NG 911 Integration | $4,000 | |
| RapidSOS | $6,500 | |
| Real Time Crime Center | Not Proposed | Pending additional information |
| Schedule Anywhere | Not Proposed | Pending additional information |
| State/NCIC Interface (query, entry, and update) | Included | |
| Omnix for NCIC | Not Proposed | Pending additional information |
| State/NCIC Interface from RMS | Not Proposed | Pending additional information |
| State/NCIC Query to populate Niche RMS Master Name and Vehicle | Not Proposed | Pending additional information |
| Towing - Tow Xchange | Not Proposed | Pending additional information |
| Towing - Omnix for towing | Not Proposed | Pending additional information |
| Voice Recording and Logging - Eventide | $3,200 | |
| Generate Case Number and create incident in Niche | $3,000 |
Total: $48,100
| Professional Services | ||
| Item | Price | Notes |
| Data Conversion costs: | $69,472 | |
| CAD | ||
| GIS Implementation | $5,265 | Included in Implementation Services |
| Go-Live Services | $18,720 | Included in Implementation Services |
| Hardware staging | $31,050 | |
| Implementation Services | $ 143,715.00 | |
| Interface Services costs | Included | |
| Year 2 BPR | N/A | |
| Year 3 BPR | N/A | |
| Year 4 BPR | N/A | |
| Year 5 BPR | N/A | |
| Project Management | $51,675 | |
| Full Time Onsite Resource | Not Proposed | Pending additional information |
| Training | $45,240 |
Total: $365,137
| Third Party | ||
| Item | Price | Notes |
| GIS software | N/A | |
| Servers & related hardware | $141,141 | Includes Hardware and Shipping |
| VPN Software | N/A | |
| Other | N/A | |
| Software License and Subscription | $143,464 |
Total: $284,605
| Other Costs | ||
| *Item | Price | Notes |
| Travel costs | $57,500 |
| Other | N/A |
Total: $57,500
| Total Up Front Cost - Software/Subscription | ||
| Item | Price | Notes |
| Enter 'Software Fees' or 'Subscription Fees' here | $235,321 | |
| Year 1 Software Maintenance or SaaS Fees | Included | First Year Maintenance is included in Subscription Cost |
| Interface Software | $48,100 | |
| Professional Services | $365,137 | |
| Third Party | $284,605 | |
| Other Costs | $57,500 |
Total: $990,663
| Ongoing Software Maintenance or SaaS Fees for Years 2 - 5 | |
| Price |
| Year 2: | $ 328,309.00 | |
| Year 3: | $ 344,724.00 | |
| Year 4: | $ 361,961.00 | |
| Year 5: | $ 92,975.00 | See assumptions below regarding 5-year TCO |
Total: $1,127,969
| Total 5 year Cost of Ownership | |
| Price |
Total One Time Cost: $990,663
Total Ongoing SSMA/Subscription Fees: $1,127,969
| Sub-total Cost: | $2,118,632 | |
| Discount: | $ (545,999.00) | < Enter discount as a negative number here |
| Total Cost: | $1,572,633 | Example: -120,000 |
Optional Ongoing Software Maintenance or SaaS Fees for Years 6 -10 tc={0F1C43D5-C975-4827-8496-F3B8A854FDAC}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Note that Optional/Renewal Term costs should not be scored/evaluated, only the cost for the Initial Period.
Reply:
Understood Price
| Year 6: | $ 245,759.00 |
| Year 7: | $ 258,047.00 |
| Year 8: | $ 270,949.00 |
| Year 9: | $ 284,497.00 |
| Year 10: | $ 298,721.00 |
Total: $1,357,973
| Payment Terms | |||
| Item | % | Price | Notes |
| Project Services | See the breakdown in this section for CentralSquare's standard payment terms. | ||
| 30% due at contract Effective Date | 30% | $69,065 | |
| 20% due at Project Kickoff | 20% | $46,043 | |
| 15% due at completion of 1st End User Training Session | 15% | $34,532 | |
| 30% due at Go Live | 30% | $69,065 | |
| 5% due at completion of Reliability Period | 5% | $11,511 | |
| Annual Subscription | |||
| 100% due at Delivery Date (installation of software) | 100% | $ 170,052 | Subsequent annual subscription fees are due at the anniversary of the Effective date. |
| System Hardware/Software, and associated installation services | |||
| 100% Due at contract Effective Date | 100% | $315,655 | Include initial System Hardware/Software one-time costs + initial system software subscription fees. Subsequent third party annual fees are due at the anniversary of the Effective date. |
| Third Party Implementation Services | |||
| 50% due at contract Effective Date | 50% | $34,736 | |
| 25% due at completion of 1st End User Training Session | 25% | $17,368 | |
| 25% due at Go Live | 25% | $17,368 | |
| Travel and Living Expense | |||
| Billed as incurred | 100% | $57,500 | |
| Totals: | 100% | $842,895 |
Notes:
| CentralSquare's initial annual subscription fees for ONESolution (excluding third party) are due at delivery of the base CAD system, which is estimated to occur 10 months after contract execution. To provide an accurate 5 calendar year TCO, the Year 5 annual subscription fee includes only 2 month's worth of fees, as the rest of the year (10 months) would be covered by the preceding annual subscription payment. |
| Please note that the Total Up Front Cost and Years 2-5 on Cost Form do not include discounts. The detailed line-item quote provided in support of the Cost Form displays software line item prices at their discounted rates. The total costs included in the detailed line item quotes correspond to the Payment Terms Total Section of the Cost Form. |
| CentralSquare annual subscription fees for Years 6-10 are included at their discounted rates. |
| CentralSquare's proposed pricing is based on an estimated 15 month project schedule pending further discussion with the county. |
Note that Optional/Renewal Term costs should not be scored/evaluated, only the cost for the Initial Period.
Options
NSP7149 Z1
Optional Pricing
| Bidder Name: CentralSquare Technologies |
| Enter 'Software Fees' or 'Subscription Fees' here |
tc={4CA4A2F3-27C4-4C55-88D1-52690EF1A0F2}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Software/Subscription Fees are referenced in the main Cost Proposal tab as well. Is this just optional software/subscription services that the bidder would provide?
Consider adding instructions to this section detailing NSP's expectations and what could be added to this section since there are multiple blank lines listed.
Item Quantity Price tc={6D3737DB-D14A-4C59-8A99-5FDBC2D99620}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
SPB recommends having separate columns for optional services for the bidder to provide cost for the initial contract period and each subsequent optional renewal period as well. Total
Total: $0
| Interface Software | |||
| Item | Quantity | Price | Total |
| ReKor License Plate Reader (LPR) | Not Proposed |
| Vigilant License Plate Reader (LPR) | Not Proposed |
Total: $0
| Professional Services | |||
| Item | Quantity | Price | Total |
Interface Services tc={3877874D-B0A6-4A82-B126-9771F35CAAFA}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Is this meant to be an hourly rate? If so, recommend listing in either the Hourly Costs section below, or adding additional details/instructions identifying this as an hourly rate.
Total: $0
| Third Party | |||
| Item | Quantity | Price | Total |
External 3rd Party Services
Total: $0
| Other Costs | |||
| Item | Quantity | Price | Total |
| HOURLY COSTS: |
| Data Conversion (hourly costs): |
| CAD |
| GIS Implementation (hourly costs) |
| Go-Live Services (hourly costs) |
| Hardware staging (hourly costs) |
| Implementation Services (hourly costs) |
| Interface Services costs (hourly costs) |
| Business Process Review (hourly costs) |
| Project Management (hourly costs) |
| Training (hourly costs) |
Total:
Total Pricing
| Enter 'Software Fees' or 'Subscription Fees' here | $0 |
| Interface Software | $0 |
| Professional Services | $0 |
| Third Party | $0 |
Grand Total: $0
Software/Subscription Fees are referenced in the main Cost Proposal tab as well. Is this just optional software/subscription services that the bidder would provide?
Consider adding instructions to this section detailing NSP's expectations and what could be added to this section since there are multiple blank lines listed.
SPB recommends having separate columns for optional services for the bidder to provide cost for the initial contract period and each subsequent optional renewal period as well.
Is this meant to be an hourly rate? If so, recommend listing in either the Hourly Costs section below, or adding additional details/instructions identifying this as an hourly rate.
ALTERNATE Cloud Cost Summ.
Nebraska State Patrol Computer Aided Dispatch RFP NSP7149 Z1 ALTERNATE Cost Proposal Summary for Cloud Deployment Please see below a pricing summary for an alternate cloud deployment of the proposed ONESolution system.
| Total Up Front Cost - Software/Subscription | ||
| Enter 'Software Fees' or 'Subscription Fees' here | Price | Notes |
| Enter 'Software Fees' or 'Subscription Fees' here | $ 470,642.00 | |
| Year 1 Software Maintenance or SaaS Fees | Included | First Year Maintenance is included in Subscription Cost |
| Interface Software | $ 96,200.00 | |
| Professional Services | $ 377,227.00 | |
| Third Party | $ 177,596.00 | |
| Other Costs | $ 57,500.00 |
Total: $1,179,165
Ongoing Software Maintenance or SaaS Fees for Years 2 - 5
| Year 2: | $ 602,863.00 | |
| Year 3: | $ 633,006.00 | |
| Year 4: | $ 664,657.00 | |
| Year 5: | $ 123,723.00 | See assumptions below regarding 5-year TCO |
Total: $2,024,249
Total 5 year Cost of Ownership
Total One Time Cost: $1,179,165
Total Ongoing SSMA/Subscription Fees: $2,024,249
| Sub-total Cost: | $3,203,414 | |
| Discount: | $ (675,458.00) | < Enter discount as a negative number here |
| Total Cost: | $2,527,956 | Example: -120,000 |
Optional Ongoing Software Maintenance or SaaS Fees for Years 6 -10 tc={B83DEBF4-F2F2-4103-B515-A17532A4FF63}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Note that Optional/Renewal Term costs should not be scored/evaluated, only the cost for the Initial Period.
Reply:
| Year 6: | $ 530,393.00 |
| Year 7: | $ 556,913.00 |
| Year 8: | $ 584,759.00 |
| Year 9: | $ 613,997.00 |
| Year 10: | $ 644,697.00 |
Total: $2,930,759
Notes:
| CentralSquare's initial annual subscription fees for ONESolution (excluding third party) are due at delivery of the base CAD system, which is estimated to occur 10 months after contract execution. To provide an accurate 5 calendar year TCO, the Year 5 annual subscription fee includes only 2 month's worth of fees, as the rest of the year (10 months) would be covered by the preceding annual subscription payment. |
| Please note that the Total Up Front Cost and Years 2-5 on Cost Form do not include discounts. The detailed line-item quote provided in support of the Cost Form displays software line item prices at their discounted rates |
| CentralSquare annual subscription fees for Years 6-10 are included at their discounted rates. |
| CentralSquare's proposed pricing is based on an estimated 15 month project schedule pending further discussion with the county. |
Note that Optional/Renewal Term costs should not be scored/evaluated, only the cost for the Initial Period.
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