RFP_32701-25-414_Amendment_5.pdf

This is Amendment 5 to a Request for Proposals (RFP #32701-25-414) issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the project schedule and confirms critical deadlines for the procurement process. Key milestones include a Pre-Response Conference scheduled for November 21, 2025 at 10:00 a.m., a Notice of Intent to Respond deadline of November 24, 2025 at 2:00 p.m., and a written questions deadline of December 3, 2025 at 2:00 p.m., with a second round of written questions due February 25, 2026. The Response Deadline is March 25, 2026 at 2:00 p.m., followed by technical evaluations completion by April 22, 2026. Respondent oral presentations are scheduled for May 4-5, 2026, with cost proposal opening and scoring on May 6, 2026. The procurement includes a negotiation period from May 7-12, 2026, with the Notice of Intent to Award scheduled for May 13, 2026 at 2:00 p.m. and a protest period ending May 20, 2026. The contractor signature deadline is May 27, 2026 at 2:00 p.m.

The amendment specifies that all revisions become effective upon release, with all other terms and conditions of the original RFP remaining in full force and effect. The solicitation establishes a comprehensive evaluation framework assessing general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points) for a maximum of 100 points. The contract term is 60 months with a maximum estimated liability of $4,000,000. Pricing must address configuration, integration, migration, implementation, training, annual licensing, hosting, maintenance, and professional services. The system must accommodate approximately 40 internal users and 600 external users across Tennessee municipalities and utility districts, with strict requirements including SOC 2 Type 2 compliance, $10,000,000 in Technology Professional Liability/Cyber Liability insurance, and all state data hosted within the continental United States with access limited to U.S.-based resources.