RFP_32701-25-414_Amendment_4.pdf

This is Amendment 4 to Request for Proposals 32701-25-414 issued by the Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events with revised and confirmed deadlines. Key milestones include a Pre-Response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, and a written questions deadline of December 3, 2025, with state responses provided by December 30, 2025. A second round of written questions is due February 11, 2026, with state responses by February 25, 2026. The proposal response deadline is March 11, 2026 at 2:00 p.m. Central Time. Technical evaluations are scheduled for completion by April 8, 2026, with respondent oral presentations scheduled for April 20-21, 2026. Cost proposals will be opened and scored on April 22, 2026, followed by negotiation from April 23-27, 2026. The State Notice of Intent to Award will be released on April 28, 2026, with a protest period ending May 5, 2026. The selected contractor must sign the contract by May 11, 2026. The underlying RFP seeks a comprehensive Commercial-off-the-Shelf solution for integrated loan and grant servicing, supporting approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities, with a 60-month contract term and maximum estimated liability of $4,000,000.

The RFP does not specify pricing structures or set-aside designations within this amendment document. The evaluation criteria allocate 20 points for general qualifications, 25 points for technical qualifications, 25 points for oral presentation and field test, and 30 points for cost proposals, totaling 100 points. Contractors must maintain SOC 2 Type 2 compliance, undergo annual penetration testing, and meet disaster recovery requirements with a four-hour Recovery Point Objective. Insurance requirements include $1,000,000 in Commercial General Liability, $1,000,000 in Workers' Compensation, $1,000,000 in Automobile Liability, $10,000,000 in Technology Professional Liability/Cyber Liability, and $1,000,000 in Crime Insurance. All state data must be hosted within the continental United States with access limited to U.S.-based resources. Contractors must be registered with the Tennessee Department of Revenue and provide current proof of insurance and professional licensure.