RFP_32701-25-414_Amendment_6_Schedule_Change.pdf

This document is Amendment 6 to Request for Proposals RFP_32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment constitutes a schedule change to the original solicitation. The RFP seeks a comprehensive Commercial-off-the-Shelf (COTS) solution to provide integrated loan and grant servicing, management, tracking, and reporting functionality supporting the Clean Water State Revolving Fund (CWSRF), Drinking Water State Revolving Fund (DWSRF), and State Water Infrastructure Grant (SWIG) Program. The system must accommodate approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities, with capabilities including end-to-end loan and grant workflow management, applicant tracking and ranking, document management, repayment processing, and comprehensive reporting and analytics. Critical deadlines include a Pre-Response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, written questions due December 3, 2025, and a Response Deadline of December 23, 2025. The contract term is 60 months.

The solicitation requires pricing for configuration, integration, data migration of up to 800 records, implementation, training, annual licensing, hosting, maintenance, and professional services, with a maximum estimated liability of $4,000,000 for the 60-month term. Evaluation criteria include general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points), for a total possible score of 100 points. The contractor must maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Workers' Compensation, $1,000,000 in Automobile Liability, $10,000,000 in Technology Professional Liability/Cyber Liability, and $1,000,000 in Crime Insurance. All state data must be hosted within the continental United States with access limited to U.S.-based resources. Technical requirements include SOC 2 Type 2 compliance, annual penetration testing, disaster recovery capabilities with a four-hour Recovery Point Objective, and data encryption standards. Contractors must be registered with the Tennessee Department of Revenue and provide current proof of insurance and professional licensure.