RFP_32701-25-414_Amendment_6_Schedule_Change.pdf

This is an amendment to a Request for Proposals issued by the State of Tennessee Department of Environment and Conservation for RFP #32701-25-414, a State Revolving Loan Fund Program Data Management System. The amendment updates the schedule of events for the procurement process. The RFP was originally issued on November 17, 2025, with a Pre-Response Conference scheduled for November 21, 2025 at 10:00 a.m. Central Time. A Notice of Intent to Respond deadline is set for November 24, 2025 at 2:00 p.m., followed by written questions and comments due December 3, 2025, with state responses provided December 30, 2025. A second round of written questions and comments is due March 4, 2026, with state responses by March 18, 2026. The response deadline is April 1, 2026 at 2:00 p.m. Technical response evaluations will be completed by April 27, 2026, with respondent oral presentations scheduled for May 11-12, 2026 from 8:00 a.m. to 4:30 p.m. Cost proposals will be opened and scored on May 13, 2026 at 2:00 p.m., followed by negotiation on May 14-15, 2026. The State Notice of Intent to Award will be released on May 19, 2026 at 2:00 p.m., with the protest period ending May 26, 2026 and the contractor signature deadline set for June 1, 2026 at 2:00 p.m.

The solicitation seeks a comprehensive Commercial-off-the-Shelf (COTS) solution for integrated loan and grant servicing supporting the Clean Water State Revolving Fund, Drinking Water State Revolving Fund, and State Water Infrastructure Grant Program, accommodating approximately 40 internal users and 600 external users across Tennessee municipalities and water authorities. Evaluation will be based on general qualifications (20 points), technical qualifications (25 points), oral presentation and field test (25 points), and cost proposal (30 points), with a maximum total of 100 points. The contract term is 60 months with a maximum estimated liability of $4,000,000, requiring pricing for configuration, integration, data migration of up to 800 records, implementation, training, annual licensing, hosting, maintenance, and professional services. Contractor insurance requirements include $1,000,000 in Commercial General Liability, $1,000,000 in Workers' Compensation, $1,000,000 in Automobile Liability, $10,000,000 in Technology Professional Liability/Cyber Liability, and $1,000,000 in Crime Insurance. The system must comply with SOC 2 Type 2 standards, include annual penetration testing and disaster recovery capabilities with a four-hour Recovery Point Objective, and maintain all state data within the continental United States with access limited to U.S.-based resources.