RFP_32701-25-414_Amendment_7_Schedule_Change.pdf

This is Amendment 7 to a Request for Proposals (RFP) issued by the Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates and confirms the RFP schedule of events with revised dates for key milestones. The Pre-Response Conference is scheduled for November 21, 2025 at 10:00 a.m. Central Time, with a Notice of Intent to Respond deadline of November 24, 2025 at 2:00 p.m. Written questions and comments are due by December 3, 2025 at 2:00 p.m., followed by a second round of written questions due March 16, 2026 at 2:00 p.m. The response deadline is April 14, 2026 at 2:00 p.m. Respondent oral presentations are scheduled for May 14-15, 2026 from 8:00 a.m. to 4:30 p.m. The State will open and score cost proposals on May 18, 2026 at 2:00 p.m., followed by negotiation on May 21-22, 2026. Notice of Intent to Award will be released on May 26, 2026 at 2:00 p.m., with the protest period ending June 2, 2026. The contractor signature deadline is June 9, 2026 at 2:00 p.m. The contract term is 60 months with a maximum estimated liability of $4,000,000.

The RFP solicits a Commercial-off-the-Shelf (COTS) solution for integrated loan and grant servicing supporting the Clean Water State Revolving Fund, Drinking Water State Revolving Fund, and State Water Infrastructure Grant Program. The system must accommodate approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities. The evaluation criteria include general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points) for a total of 100 points. The procurement requires comprehensive insurance coverage including $1,000,000 in Commercial General Liability, $10,000,000 in Technology Professional Liability/Cyber Liability, and SOC 2 Type 2 compliance. All state data must be hosted within the continental United States with access limited to U.S.-based resources. Pricing must cover configuration, integration, data migration of up to 800 records, implementation, training, annual licensing, hosting, maintenance, and professional services.