Amendment #11 Summary: RFP #32701-25-414

This is Amendment #11 to a Request for Proposals issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates and confirms the RFP schedule of events with revised and new dates for all critical milestones. Key dates include a Pre-Response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, written questions deadline of December 3, 2025 with state response by December 30, 2025, a second round questions deadline of March 16, 2026, and a final Response Deadline of April 14, 2026. Technical response evaluations will be completed by May 8, 2026, followed by respondent oral presentations scheduled for May 15 and 18, 2026. The state will open and score cost proposals on May 19, 2026, with negotiation occurring May 22-28, 2026. The Notice of Intent to Award will be released on June 1, 2026, followed by a protest period ending June 9, 2026. The contractor signature deadline is June 17, 2026. The RFP seeks a comprehensive Commercial-off-the-Shelf solution to provide integrated loan and grant servicing for the Clean Water State Revolving Fund, Drinking Water State Revolving Fund, and State Water Infrastructure Grant Program, supporting approximately 40 internal users and 600 external users across Tennessee municipalities.

The amendment confirms that all other terms and conditions of the original RFP remain in full force and effect. The evaluation process assesses responses across four categories: general qualifications (20 points), technical qualifications (25 points), oral presentation and field test (25 points), and cost proposal (30 points), with a maximum estimated liability of $4,000,000 for the 60-month contract term. The solicitation requires contractor registration with the Tennessee Department of Revenue, current proof of insurance, and professional licensure. Pricing must include configuration, integration, data migration of up to 800 records, implementation, training, annual licensing, hosting, maintenance, and professional services. Technical requirements mandate SOC 2 Type 2 compliance, annual penetration testing, disaster recovery with a four-hour Recovery Point Objective, data encryption standards, and hosting within the continental United States with access limited to U.S.-based resources. Contractors must maintain comprehensive insurance coverage including $1,000,000 in Commercial General Liability, $1,000,000 in Workers' Compensation, $1,000,000 in Automobile Liability, $10,000,000 in Technology Professional Liability/Cyber Liability, and $1,000,000 in Crime Insurance.