RFP_32701-25-414_Amendment_7_Schedule_Change.pdf

This is Amendment 7 to Request for Proposals #32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events with revised dates for all procurement milestones. Key dates include the Pre-response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, written questions deadline of December 3, 2025 with state response by December 30, 2025, and a second round questions deadline of March 16, 2026 with state response by March 30, 2026. The response deadline is April 14, 2026 at 2:00 p.m. central time. Technical response evaluations are scheduled for completion by May 8, 2026, with respondent oral presentations occurring May 14-15, 2026. The state will open and score cost proposals on May 18, 2026, followed by negotiations on May 21-22, 2026. The Notice of Intent to Award will be released on May 26, 2026, with the protest period ending June 2, 2026. The contractor signature deadline is June 9, 2026, and the contract term is 60 months.

The solicitation seeks a comprehensive Commercial-off-the-Shelf (COTS) solution to support integrated loan and grant servicing for the Clean Water State Revolving Fund (CWSRF), Drinking Water State Revolving Fund (DWSRF), and State Water Infrastructure Grant (SWIG) Program, accommodating approximately 40 internal users and 600 external users across Tennessee municipalities. The evaluation criteria include general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points), for a total of 100 points. The maximum estimated liability is $4,000,000 for the 60-month contract term. Contractors must meet strict insurance requirements including $1,000,000 in Commercial General Liability, $1,000,000 in Workers' Compensation, $10,000,000 in Technology Professional Liability/Cyber Liability, and $1,000,000 in Crime Insurance, with SOC 2 Type 2 compliance and all state data hosted within the continental United States.