Amendment 7 to RFP #32701-25-414: State Revolving Loan Fund Program Data Management System

This is Amendment 7 to a Request for Proposals issued by the State of Tennessee Department of Environment and Conservation for a comprehensive Commercial-off-the-Shelf (COTS) solution to provide integrated loan and grant servicing, management, tracking, and reporting functionality for the State Revolving Fund (SRF) Loan Program and State Water Infrastructure Grant (SWIG) Program. The system must support the Clean Water State Revolving Fund (CWSRF), Drinking Water State Revolving Fund (DWSRF), and SWIG, accommodating approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities. The amendment updates the RFP schedule of events with revised timelines. Key dates include a Pre-Response Conference on November 21, 2025 at 10:00 a.m., a Notice of Intent to Respond deadline of November 24, 2025 at 2:00 p.m., a written Questions and Comments deadline of December 3, 2025 at 2:00 p.m., with a second round of Questions and Comments due March 16, 2026 at 2:00 p.m. The Response Deadline is April 14, 2026 at 2:00 p.m., with respondent oral presentations scheduled for May 14-15, 2026 from 8:00 a.m. to 4:30 p.m. The State will open and score cost proposals on May 18, 2026 at 2:00 p.m., with negotiation occurring May 21-22, 2026. A Notice of Intent to Award will be released on May 26, 2026 at 2:00 p.m., the protest period ends June 2, 2026, and the Contractor signature deadline is June 9, 2026 at 2:00 p.m. The contract term is 60 months.

The evaluation process assesses responses across four categories: general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points), with a total possible score of 100 points. The maximum estimated liability is $4,000,000 for the 60-month contract term. Pricing is required for configuration, integration, migration, implementation, training, annual licensing, hosting, maintenance, and professional services. Technical requirements include SOC 2 Type 2 compliance, annual penetration testing, disaster recovery capabilities with a four-hour Recovery Point Objective, and data encryption standards. Contractors must maintain comprehensive insurance coverage including $1,000,000 in Commercial General Liability, $1,000,000 in Workers' Compensation, $1,000,000 in Automobile Liability, $10,000,000 in Technology Professional Liability/Cyber Liability, and $1,000,000 in Crime Insurance. All state data must be hosted within the continental United States with access limited to U.S.-based resources. The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Contractors must be registered with the Tennessee Department of Revenue and provide current proof of insurance and professional licensure.