RFP_32701-25-414_Amendment_5.pdf

This document is Amendment 5 to Request for Proposals (RFP) #32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events with revised and new dates for key procurement milestones. The pre-response conference is scheduled for November 21, 2025, with a Notice of Intent to Respond deadline of November 24, 2025. Written questions and comments are due December 3, 2025, with the state providing responses by December 30, 2025. A second round of written questions and comments is due February 25, 2026, with state responses by March 11, 2026. The response deadline is March 25, 2026 at 2:00 p.m. central time. Technical response evaluations will be completed by April 22, 2026, with respondent oral presentations scheduled for May 4-5, 2026. The state will open and score cost proposals on May 6, 2026, followed by negotiations May 7-12, 2026. The Notice of Intent to Award will be released on May 13, 2026, with the protest period ending May 20, 2026. The contractor signature deadline is May 27, 2026.

The amendment confirms that all other terms and conditions of the original RFP remain in full force and effect. The procurement seeks a comprehensive Commercial-off-the-Shelf (COTS) solution to support the Clean Water State Revolving Fund (CWSRF), Drinking Water State Revolving Fund (DWSRF), and State Water Infrastructure Grant (SWIG) Program, accommodating approximately 40 internal users and 600 external users. The evaluation will assess responses across four categories: general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points), for a total of 100 possible points. The contract has a maximum estimated liability of $4,000,000 for a 60-month term. Contractors must meet strict technical requirements including SOC 2 Type 2 compliance, annual penetration testing, disaster recovery capabilities with a four-hour Recovery Point Objective, and maintain comprehensive insurance coverage including $10,000,000 in Technology Professional Liability/Cyber Liability. All state data must be hosted within the continental United States with access limited to U.S.-based resources.