RFP_32701-25-414_Amendment_5.pdf

This is Amendment 5 to Request for Proposals #32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events and confirms critical deadlines for the procurement process. A Pre-Response Conference is scheduled for November 21, 2025, with a Notice of Intent to Respond deadline of November 24, 2025. Written questions and comments are due December 3, 2025, with the state providing responses by December 30, 2025. A second round of written questions is due February 25, 2026, followed by state responses on March 11, 2026. The response deadline is March 25, 2026 at 2:00 p.m. (Central Time), with technical evaluations completed by April 22, 2026. Respondent oral presentations are scheduled for May 4-5, 2026, with cost proposal opening and scoring on May 6, 2026. Negotiation is anticipated May 7-12, 2026, and the state intends to release a Notice of Intent to Award on May 13, 2026, with the protest period ending May 20, 2026. The contract signature deadline is May 27, 2026.

The amendment does not contain pricing information, set-aside designations, incumbent contractor details, or funding source specifications. However, the related RFP materials indicate the procurement seeks a comprehensive Commercial-off-the-Shelf (COTS) solution supporting approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities. The evaluation will assess responses on general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points), with a maximum estimated liability of $4,000,000 for the 60-month contract term. Contractors must maintain SOC 2 Type 2 compliance, provide annual penetration testing, host all state data within the continental United States, and maintain comprehensive insurance coverage including $10,000,000 in Technology Professional Liability/Cyber Liability.