Amendment No. 2 to RFP #32701-25-414

This is Amendment No. 2 to a Request for Proposals issued by the Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates and confirms the RFP schedule of events with revised dates for key procurement milestones. The Pre-Response Conference is scheduled for November 21, 2025 at 10:00 a.m. Central Time. The Notice of Intent to Respond deadline is November 24, 2025 at 2:00 p.m. Written questions and comments must be submitted by December 3, 2025 at 2:00 p.m., with the State providing responses by December 30, 2025. The Response Deadline is January 16, 2026 at 2:00 p.m. Technical evaluations will be completed by February 12, 2026, followed by respondent oral presentations scheduled for February 23-24, 2026 from 8:00 a.m. to 4:30 p.m. Cost proposals will be opened and scored on February 26, 2026 at 2:00 p.m. Negotiation is scheduled for February 27 through March 5, 2026. The State will release its Notice of Intent to Award on March 6, 2026 at 2:00 p.m., with a protest period ending March 13, 2026. The contract will be sent to the selected contractor on March 16, 2026, with a signature deadline of March 18, 2026 at 2:00 p.m.

All terms and conditions of the original RFP not expressly amended in this document remain in full force and effect. The comprehensive COTS solution being procured will serve approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities, supporting the Clean Water State Revolving Fund, Drinking Water State Revolving Fund, and State Water Infrastructure Grant Program. The evaluation will be conducted across four categories—general qualifications (20 points), technical qualifications (25 points), oral presentation/field test (25 points), and cost proposal (30 points)—for a total of 100 points. Contractors must be registered with the Tennessee Department of Revenue and provide current proof of insurance and professional licensure. The maximum estimated liability for the 60-month contract term is $4,000,000, with pricing required for configuration, integration, migration, implementation, training, annual licensing, hosting, maintenance, and professional services.