RFP_32701-25-414_Amendment_4.pdf

This document is Amendment #4 to Request for Proposals #32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events with revised and confirmed deadlines for all phases of the procurement process. Key milestones include a Pre-Response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, a written questions deadline of December 3, 2025 with state response on December 30, 2025, and a second round questions deadline of February 11, 2026 with state response on February 25, 2026. The final Response Deadline is March 11, 2026 at 2:00 p.m. Central Time. Technical evaluations will be completed by April 8, 2026, followed by respondent oral presentations scheduled for April 20-21, 2026. Cost proposal opening and scoring is scheduled for April 22, 2026, with negotiation occurring April 23-27, 2026. The State will release its Notice of Intent to Award on April 28, 2026, with the protest period ending May 5, 2026, contractor signature deadline of May 11, 2026, and contract execution to follow.

The amendment specifies that all other terms and conditions of the original RFP remain in full force and effect except as expressly amended herein. The comprehensive COTS solution procurement supports a 60-month contract term with a maximum estimated liability of $4,000,000. The system must accommodate approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities. Evaluation criteria include general qualifications (20 points), technical qualifications (25 points), oral presentation and field test (25 points), and cost proposal (30 points) for a total of 100 possible points. Contractors must maintain extensive insurance coverage including $10,000,000 in Technology Professional Liability/Cyber Liability and comply with SOC 2 Type 2 requirements with data hosted within the continental United States.