RFP_32701-25-414_Amendment_9.pdf
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- Attached to
- State Revolving Loan Fund Program Data Management System - UPDATED State and local contract opportunity
- Solicitation number
- RFP 32701-25-414
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment #9 to Request for Proposals #32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule and clarifies evaluation criteria for respondent qualifications. Key milestones include a Pre-Response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, written questions due December 3, 2025, a response deadline of April 14, 2026, oral presentations scheduled for May 15-18, 2026, and cost proposal opening on May 19, 2026. The State will release its Notice of Intent to Award on May 28, 2026, with a protest period ending June 4, 2026. The contractor signature deadline is June 12, 2026. The solicitation seeks a comprehensive Commercial-off-the-Shelf (COTS) solution to provide integrated loan and grant servicing, management, tracking, and reporting functionality for the Clean Water State Revolving Fund (CWSRF), Drinking Water State Revolving Fund (DWSRF), and State Water Infrastructure Grant (SWIG) Program, supporting approximately 40 internal users and 600 external users across Tennessee municipalities and water authorities.
Amendment #9 modifies the financial qualification requirements, replacing the previous credit score or accredited credit bureau documentation requirement with a requirement for a current bank reference indicating a satisfactory business relationship, written as a standard business letter signed and dated within the past three months. The amendment adds a new requirement in Section A.24 for respondents to provide a statement indicating they have or will have information technology security requirements as outlined in Section D.38 of the pro forma contract at the time of the contract's effective date. The amendment also updates the Solicitation Coordinator contact information to Sydney Loomans at the Central Procurement Office in Nashville. The maximum estimated contract value is $4,000,000 for the 60-month term, with all revisions effective upon release of this amendment.
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Text version
RFP # 32701-25-414 – Amendment #9
DATE: March 30, 2026
RFP # 32701-25-414 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT TIME
(central time zone)
DATE
1. RFP Issued
November 17, 2025
2. Disability Accommodation Request Deadline 2:00 p.m. November 20, 2025
3. Pre-response Conference 10:00 a.m. November 21, 2025
4. Notice of Intent to Respond Deadline 2:00 p.m. November 24, 2025
5. Written “Questions & Comments” Deadline 2:00 p.m. December 3, 2025
6. State Response to Written “Questions & Comments”
December 30, 2025
7. Second Round Written “Questions and Comments” Deadline
2:00 p.m.
March 16, 2026
8. State Response to Second Round Written “Questions and Comments”
March 30, 2026
9. Response Deadline 2:00 p.m. April 14, 2026
10. State Completion of Technical Response Evaluations
May 8, 2026
11. State Schedules Respondent Oral Presentation
May 12, 2026
12. Respondent Oral Presentation
8 a.m. - 4:30 p.m.
May 15 and18, 2026
13. State Opening & Scoring of Cost Proposals 2:00 p.m. May 19, 2026
14. Negotiation
May 22-26, 2026
STATE OF TENNESSEE
DEPARTMENT OF ENVIRONMENT AND CONSERVATION
REQUEST FOR PROPOSALS # 32701-25-414
AMENDMENT # 9
FOR STATE REVOLVING LOAN FUND PROGRAM DATA
MANAGEMENT SYSTEM
RFP # 32701-25-414 – Amendment #9 Page 2 of 3
15. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m.
May 28, 2026
16. End of Protest Period
June 4, 2026
17. State sends contract to Contractor for signature
June 5, 2026
18. Contractor Signature Deadline 2:00 p.m. June 12, 2026
2. State responses to questions and comments in the table below amend and clarify this RFP.
Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFP document.
RFP
SECTION
PAGE
QUESTION / COMMENT STATE RESPONSE
1. If a privately held vendor does not maintain a commercial credit score, will the evaluation committee accept alternate documentation (such as a letter from a bank attesting to good financial history and current standing) in lieu of a credit score document, without negatively impacting scoring or consideration?
Language has been updated, please see Item 4 of this amendment.
6.3 2.Confirming that the total in “EVALUATION COST AMOUNT (sum of evaluation costs above)” should not be more than $4,000,000.
$4 million is the anticipated maximum budget for the contract. Changes, enhancements, and support outside of the original implementation scope will be handled via change order and contract modification as appropriate.
3.Is there a deadline for the solution to be operational?
The State would like to see the Solution implemented and operational as soon as possible.
However, we understand project implementation could take up to a year.
6.2 A.4 4. In RFP Attachment 6.2, Item A.4, you
require a current positive credit rating or a document or letter from an accredited credit bureau indicating a satisfactory credit score.
We are a 33-year-old corporation with a mature software solution and a proven track record delivering our system and services to 17 state agencies handling revolving loan fund programs of a similar size and scope to that being requested by TDEC (with 12 of those being for Clean Water and Drinking Water agencies). In all these years, we have never been asked for a credit score or credit report as part of an RFP response. Upon researching this, we have discovered that we do not have any score or report available.
We have no debt or other financial activity that would trigger reporting. The only D&B score that we can find is from more than 15 years ago and it is no longer considered valid. (It was only a partial score since there was only one bank reporting at that time and only for a very short time period.) How should we respond to this requirement if there is no credit score or report available for us to submit?
Language has been updated, please see Item 4 of this amendment.
RFP # 32701-25-414 – Amendment #9 Page 3 of 3
3. Insert the following to RFP 32701-25-414 Attachment 6.2 Section A.24.
A.24. Provide a statement to indicate that the Respondent has or will have at the time of the contract’s effective date one of the requirements outlined in D.38. Information Technology Security Requirements of the pro forma contract.
4. Delete RFP 32701-25-414 Attachment 6.2 Section A.4. in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
Provide a current bank reference indicating that the Respondent maintains a satisfactory business relationship with the financial institution. Such reference must be written in the form of a standard business letter, signed, and dated within the past three (3) months.
5. Delete RFP 32701-25-414 Section 1.4.2.1 in its entirety and insert the following in its place
1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the following person designated as the Solicitation Coordinator:
Sydney Loomans Central Procurement Office 312 Rosa L Parks Ave, 3rd Floor, Nashville, TN 37243 615-253-7266 Sydney.Loomans@tn.gov
6. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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