RFP_32701-25-414_Amendment_6_Schedule_Change.pdf

This is Amendment 6 to a Request for Proposals issued by the State of Tennessee Department of Environment and Conservation for RFP #32701-25-414, concerning a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events with revised dates for all critical milestones. The Pre-Response Conference is scheduled for November 21, 2025, at 10:00 a.m. Central Time, with a Notice of Intent to Respond deadline of November 24, 2025, at 2:00 p.m. Written questions and comments are due December 3, 2025, at 2:00 p.m., with state responses provided by December 30, 2025. A second round of written questions and comments may be submitted by March 4, 2026, at 2:00 p.m., with state responses by March 18, 2026. The final Response Deadline is April 1, 2026, at 2:00 p.m. Technical response evaluations will be completed by April 27, 2026, followed by respondent oral presentations scheduled for May 11-12, 2026, from 8:00 a.m. to 4:30 p.m. Cost proposals will be opened and scored on May 13, 2026, at 2:00 p.m., with negotiations occurring May 14-15, 2026. The State Notice of Intent to Award will be released on May 19, 2026, at 2:00 p.m., with the protest period ending May 26, 2026. The contractor signature deadline is June 1, 2026, at 2:00 p.m. The contract term is 60 months with a maximum estimated liability of $4,000,000.

The amendment does not contain specific pricing information, set-aside designations, or incumbent contractor details; however, the related RFP documentation indicates that cost proposals are weighted at 30 points of a 100-point evaluation scoring system. The procurement seeks a Commercial-off-the-Shelf solution to support the Clean Water State Revolving Fund, Drinking Water State Revolving Fund, and State Water Infrastructure Grant programs, accommodating approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities. Contractors must maintain comprehensive insurance coverage, including $10,000,000 in Technology Professional Liability/Cyber Liability insurance, and comply with strict technical requirements including SOC 2 Type 2 compliance and disaster recovery capabilities with a four-hour Recovery Point Objective. All state data must be hosted within the continental United States with access limited to U.S.-based resources.