RFP_32701-25-414_Amendment_4.pdf

This is Amendment 4 to Request for Proposals #32701-25-414 issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment updates the RFP schedule of events and confirms all critical project dates. Key milestones include a Pre-Response Conference on November 21, 2025, a Notice of Intent to Respond deadline of November 24, 2025, a written questions deadline of December 3, 2025 with state responses due December 30, 2025, and a second round of written questions due February 11, 2026 with state responses due February 25, 2026. The formal Response Deadline is March 11, 2026 at 2:00 p.m. central time. Technical response evaluations will be completed by April 8, 2026, followed by respondent oral presentations scheduled for April 20-21, 2026. The State will open and score cost proposals on April 22, 2026, with negotiations occurring April 23-27, 2026. The Notice of Intent to Award will be released on April 28, 2026, marking the beginning of the protest period, which ends May 5, 2026. The state will send the contract to the selected contractor on May 6, 2026, with a signature deadline of May 11, 2026 at 2:00 p.m. central time.

The amendment specifies that all revisions become effective upon release, with all other terms and conditions of the original RFP remaining in full force and effect. The underlying RFP seeks a Commercial-off-the-Shelf solution to support approximately 40 internal users and 600 external users across Tennessee municipalities and water authorities, with evaluation based on general qualifications (20 points), technical qualifications (25 points), oral presentation and field test (25 points), and cost proposal (30 points). The contract term is 60 months with a maximum estimated liability of $4,000,000, and pricing is required for configuration, integration, data migration, implementation, training, annual licensing, hosting, maintenance, and professional services. Contractors must maintain SOC 2 Type 2 compliance, annual penetration testing, and specific insurance coverage including $10,000,000 in Technology Professional Liability/Cyber Liability, with all state data hosted within the continental United States.