J-11_SITE_VISIT_PRESENTATION_{AMENDMENT_0005}.pdf

Pre-Proposal Conference N62470-18-R-3002

West Sound Base Operations Support Contract (WSBOSC)

23 January 2019 Melissa Burris

NAVFAC NW

Regional and Specialty Contracts Team

Agenda

Welcome Itinerary Solicitation and Proposal Information Lessons Learned Overview of the Contract Other Considerations PWS General Information WSBOS PWS Structure PWS Overview Contact Information Site Visit

Itinerary- Day 1 (JAN 23)

•0800 – 0830 Check-In / Registration at NBK Bangor Theater 2501 Sargo Circle, Silverdale, WA 98315

•0830 - 1000 Contract Overview •1000 - 1130 NBK Bangor Lower Base •1130 – 1230 NBK Bangor Upper Base •1230 – 1330 Return to NBK Bangor Theater Parking - Lunch at

Bangor Food Court – •1330 – 1500 NBK Keyport •1500 – 1630 NBK Jackson Park / Naval Hospital Bremerton •1630 Return to NBK Bangor Theater - End of Day 1

Activities

Itinerary- Day 2 (JAN 24)

•0600 – 0800 Pick Up Pass at Pass & ID Office, NBK Bangor, 1035 Trident Avenue, Silverdale, WA 98315

•0800 – 1200 NAVMAG Indian Island Tour (Load bus at NBK Bangor Theater Parking)

•1200 – 1300 Return to NBK Bangor Theater Parking - Lunch

•1300 – 1430 NBK Bremerton •1430 Return to NBK Bangor Theater Parking - End of

Day 2 Activities

Pre-Proposal Conference Information

This is an informal briefing to review significant information in the solicitation. Any statements provided in this briefing and during the site visit are unofficial and will not take precedence over the written terms in the solicitation and resulting contract. The presentation will be made available on the NECO website but do not alter the written terms of the solicitation or the resulting contract unless and until incorporated via amendment.

Pre-award Inquiries (Clarifications/questions) – All questions should be submitted in writing via email to jennifer.s.jordan@navy.mil.

Questions will be answered via a solicitation amendment and posted on www.neco.navy.mil and www.fbo.gov.

All attendees must sign in on the attendance sign-in sheet. Sign-in sheet will be made publically available via next amendment.

**Do not attempt to contact the Government site visit points of contact for additional information**

Solicitation and Proposal Information

Review key aspects of the solicitation:

•General Contract Requirements

•Proposal Instructions, Conditions, and Notices to Bidders (Section L)

•Evaluation Factors for Award to include the Basis for Award (Section M)

•Solicitation N62470-18-R-3002 RFP & Amendments are available at: Navy Electronic Commerce Online (NECO) at https://neco.navy.mil/ and Federal Business Opportunities at https://www.fbo.gov

(continued)

Solicitation N62470-18-R-3002 was issued on 07 January 2019.

Three Amendments have been issued to date.

Amendment 0001 was issued 10 January 2019 to provide date and time of the pre-proposal conference and site visit, provide additional documents, and revise an Annex within Section C.

Amendment 0002 was issued 17 January 2019 to provide additional pre-proposal conference information and address pre-award inquiries.

Amendment 0003 was issued 22 January 2019 to provide draft Award Fee Plan.

(continued)

Type of Contract: single award IDIQ, Fixed-price with award fee.

Solicitation has 16 Contract Line item Numbers (CLINs). There is a Recurring work CLIN (odd #’ed) and Non-Recurring work CLIN (even #’ed) for the base performance period and each of the seven (7) option years. The Recurring work CLINs include a line for the Max Award fee amount. The amount for the award fee is listed within Attachment B, Section B, Supplies or Services and Prices provided via Amendment 0001.

Options: The Government has the option to extend the term of contract in accordance with Section I, Contract Clause, FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

(continued)

Consider the following when submitting your proposal:

Provide all of the information required by the RFP. Read Sections L and M to understand all that is required.

Your first offer should be your best offer.

Proposals MUST be submitted by the closing date listed in the solicitation.

LATE PROPOSALS WILL NOT BE ACCEPTED.

ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED

(continued)

Volume I – Price Proposal Shall provide Tab A through J submittals in accordance with Section L, L.6 Price and Non-Price Proposal Submittal Requirements.

Volume II – Non-Price Proposal Shall provide Tab A through C submittals in accordance with Section L, L.6 Price and Non-Price Proposal Submittal Requirements.

(continued)

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience

Factor 2 – Management Approach

Factor 3 – Technical Approach:

Factor 4 – Safety

Factor 5 – Small Business Utilization

Factor 6 – Past Performance Note: Refer to Sections L & M of the Solicitation for additional detailed information required under each factor.

(continued)

The best value continuum source selection process used in this acquisition is the tradeoff process. This process allows for a tradeoff between non-price factors and price.

Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated Offeror as stated within the solicitation.

(continued)

Factors 1, 2, 3, 4 and 5 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 6.

When the proposal is evaluated as a whole, technical Factors 1, 2, 3, 4, 5 and Factor 6 – Past Performance/Performance Confidence Assessment factor combined (i.e., the non-price evaluation factors) are significantly more important than price.

(continued)

Questions regarding the solicitation SHALL be submitted in writing using Attachment J-2, Pre‐Award Inquiry Form, which attachment was provided with the solicitation. This ensures all potential offerors receive accurate information at the same time.

All questions shall be submitted via email to jennifer.s.jordan@navy.mil no later than 08 February 2019.

Responses and changes to the solicitation will be published on NECO/FEDBIZOPS as amendments to the solicitation. Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS-4212 registrations Sign and return the SF33 and all solicitation amendments Ask questions if you are uncertain about something (use the form provided)

Create a checklist to ensure you have addressed all requirements Utilize pricing attachments provided in Section J to submit data and verify that there are no math errors in your extended totals.

Ensure data is consistent throughout the proposal (price and non-price) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor

Overview of the Contract

The outcomes to be achieved is a follow-on contract for on-going West Sound BOS (WSBOS) services for Naval Installations located in Jefferson and Kitsap Counties in Washington.

Requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: nine technical annexes and other related services.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid”

• Limits of Liability (LOL) will be applied as specified

• Prices proposed will be used – don’t expect to re-negotiate post award

Price what you propose

• All the “bells and whistles” in your technical proposal

• Labor quantities and skill levels/qualifications

• Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor definitions

• Understand what’s included – “fully burdened”

• UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Solicitation Technical Requirements Review Keith Sandoval

NAVFAC NW

Facilities Support Contracts Product Line Director

Major Changes from Previous Contract

•Blanket Task Orders (BTO) •Annex 15 Regional Call Center •Annex 15 Service Order Approach •Annex 15 Removed Integrated Maintenance Program •Pest Control moved to RFSC •ISW is In-sourced •Annex 16 Utilities are In-sourced •Pricing by Customer

Other West Sound Contract Partners

•Public Works Shops •Regional Facility Services Contract (Skookum Services) – Janitorial and Grounds Maintenance

•Public Private Venture (Hunt Companies) – Family Housing operation & maintenance

•Security at NBK Bangor, NAVHOSP, and NAVMAG Indian Island (TBD)

•PIMAC (Security Devices)

PWS General Information

•Supports PBSC (Performance Based Service Contracting)

•Uses Navy-wide templates •Standard structure

- Tabular format

- One standard functional annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract.

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

•SECTION C: Annex Content – Technical Annexes 3 - 18 Spec Item Standard Use Priced

General Information Non-cost information unique to the understanding of the technical requirements of this specification

No

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Yes

Recurring Work All Recurring Work technical requirements of this specification. Yes

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

Yes

•SECTION F: Summarization of reports

- Contains a summary list and examples of data deliverables and reports

•SECTION J: Documents, Exhibits, and Other Attachments

- Recurring Work ELINs

- Non-recurring Work ELINs

Client ordering of pre-priced line items via task order

- Other attachments

Definitions and Acronyms Wage Determinations and CBAs Directives, Instructions, and References Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention - example: “J-0200000-07”

WSBOS PWS Structure

•0100000 General Information •0200000 Management and Administration •0402000 Fire & Emergency Services •Annex 15 Facilities Support

- 1501000 Facility Management

- 1502000 Facility Investment

- 1502010 BUMED Facility Investment

- 1503060 Pavement Clearance

•Annex 16 Utilities

- 1604000 Wastewater

•1700000 Transportation •1800000 Environmental

0100000 General Information

•Outline of Services and Project Location •Verification of Workload and Conditions •Related Information •Technical Proposal Certification

• Puget Sound Naval Shipyard

• CCSG-3

• 2 USS

• 2 SEAWOLF SSNs

• FLC Puget Sound

NUWC - Keyport

• CNRNW

• SWFPAC

• Trident Refit Facility

• Trident Training Facility

• COMSUBGRU NINE

• 8 SSBNs

• 2 SSGNs

• NAVFAC NW

• DLA Fuel Complex

NAVAL BASE KITSAP

1 Bangor 4 Keyport

3 Jackson Park

2 Bremerton

5 Manchester

• 880 Houses

• Naval Hospital

5 Major Components

1. Bangor

2. Bremerton

3. Jackson Park

4. Keyport

5. Manchester

Other Parcels

6. Camp McKean

7. Camp Wesley Harris

8. Dabob Bay

9. Zelatched Point

10. Toandos Peninsula

11. Ediz Hook

12. Octopus Mountain

NAVAL MAGAZINE

INDIAN ISLAND

NMC Det

8/9/10

NAVMAG II

0200000 Management & Administration

•Definitions and Acronyms •References, Instructions, and Directives •Partnering •Government Furnished Property and Material •Work Reception and Work Control •NAVFAC Maximo •Quality Management System (QMS) •Personnel Requirements •Security Requirements

0200000 Management & Administration (continued)

•Safety Program •Environmental Management System •Environmental Protection •Disaster Preparedness •Recurring Work Requirements

–Instructions for ELIN workbook •Nonrecurring Work Requirements

–Proposal Preparation –Markup

•Mobilization and Demobilization

Instructions for ELIN workbook

ELIN /

Sub-ELIN Description - Recurring Work Qty

Unit of Issue

Unit Price

Base Year Extended

Price

CAC /

POS

A001 Navy Region Northwest - N68436, N61066 /

NBK, NMC

A001AA 1501000 Spec Item 3.1.1 Inventory Management 12 MO $0.00 C180

A001AH 1502000 Spec Item 3.1.1 Emergency Service Orders

4,400 EA $0.00 C21S

A001AJ 1502000 Spec Item 3.1.2 Urgent Service Orders 4,000 EA $0.00 C21S

A001AK 1502000 Spec Item 3.1.3 Routine Service Orders

8,000 EA $0.00 C21S

A001AL 1502000 Spec Item 3.1.4 Facility Bullets 12 MO $0.00 C20S A001AM 1502000 Spec Item 3.2.1 HVAC and

Refrigeration Systems

12 MO $0.00 C20S

A015 Puget Sound Naval Shipyard & Intermediate Maintenance Facility Operations - N4523A /

PSNS-IMF

M3A

A015AA 0402000 Spec Item 3 Fire Extinguisher Inspection, Test, and Maintenance

12 MO $0.00

A015AE 1502000 Spec Item 3.5.2 Delta Pier Utility Troughs

12 MO $0.00

A015AF 1502000 Spec Item 3.5.4 Dry Dock Operations Support Services at NBK Bangor

12 MO $0.00

A015AG 1502000 Spec Item 3.5.13 HazMat/ HazWaste Accumulation Areas, Hazardous Waste Lockers, and PSNS-IMF Portable Flam Storage Lockers

12 MO $0.00

Subtotal $0.00 $0.00pyard & Intermediate Maintenance Facility Operations - N4523A / PSNS-IMF

1501000.3.1.3 1502000.3.1 1502000.3.2 1502000.3.3 1502000. 3.4 1502000.3.5 1604000 3.1/3.2 1604000.3.3 PM REQ ICAP REQ REPAIR ONLY ASSETNUM LOCATION

CUSTOMERC

ODE DESCRIPTION

3.5.1 X X 030W-0-000-160A-52-1C N68436-BA NBK SIGN, RADAR-FIXED

3.2 X X 0A11-0-000-160A-51-1A N68436-BA NBK LIGHT NAVIGATION WARNING

3.4.4 X X 0B10-0-000-1540-10-1A N68436-BA NBK BACKFLOW PREVENTER

3.4.4 X X 0C05-0-000-1540-10-1A N68436-BA NBK BACKFLOW PREVENTER

3.2.1 X 0H07-0-000-1560-30-1A N68436-BA NBK HEATER ELECTRIC

3.2 X X 0H10-0-000-160A-32-1A N68436-BA NBK PANEL, ELECTRIC X

3.2 X X 0H10-0-000-160A-32-1B N68436-BA NBK PANEL, ELECTRIC

3.1 X 0H12-0-000-1100-61-1A N68436-BA NBK VEHICLE ARREST SYSTEM

3.2 X X 0J07-0-000-160A-73-1A N68436-BA NBK BATTERY CHARGER 120VDC

3.2.1 X 7450-0-207-1560-30-3R BANGOR-7450 IMF HEATER, INFRARED

3.2.1 X 7450-0-207-1560-30-3S BANGOR-7450 IMF HEATER, INFRARED

3.1 X 7450-0-210-1670-10-1A BANGOR-7450 IMF TELEPHONE SYSTEM, SOUND POWERED

3.1 X 7450-0-210-1670-10-1B BANGOR-7450 IMF TELEPHONE SYSTEM, SOUND POWERED

3.2.3 3.4.10 3.5.14 X X 7707-0-106-1620-40-1D BANGOR-7707 PW UTIL TANK, DAY

3.2.25 X X 7707-0-107-1540-12-1C BANGOR-7707 PW UTIL Plumbing Fixtures,Emergency Shower

3.2.1 X 7707-0-107-1560-30-1F BANGOR-7707 PW UTIL HEATER, UNIT ELECTRIC UH-7

3.2.1 X X 7707-0-ROF-1580-31-1A BANGOR-7707 PW UTIL FAN, EXHAUST

Annex 2, Spec Item 2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs) Recurring Work ELINs are provided in J-0200000-12. Recurring Work ELINs are divided among major Customers. Instructions for ELIN pricing are:

Annex 2 costs shall be proportionally distributed among each Customer based on their costs in the technical annexes, unless specified otherwise.

The Contractor shall price 0402000 proportionally distributing costs among each Customer based on their fire extinguisher inventory.

Annex 1501000 costs, being relevant to 1502000 and 1502010 Customers, shall be apportioned to Customers as shown on J-0200000-12 and as determined by workload data.

The Contractor shall price 1502000 as follows:

Spec Item 3.1 is priced by number of service orders as indicated on J-0200000- Spec Item 3.2 is priced by Maintenance Responsibility Unit Identification Code (MUIC) identified on J-1502000-03 and J-1502000-04 and the Customer Code on J-1502000-08 and as labeled on J-0200000-12. Maintenance of equipment identified under Master System E10 EQUIPMENT, except Subsystem E1030310 - LOADING DOCK EQUIPMENT, shall be apportioned to the correct Customer Code. Refer to J-1502000-07 for additional guidance on equipment numbering by type of equipment. J-1502000-08 includes the relevant spec item associated with each asset. Collateral equipment as identified in OPNAVINST 11010.20 Facilities Project Instruction may be repaired by service orders. The Government will further break down costs for NRNW. Some customers may only pay for a portion of Spec Item 3.2 and/or may have cost listed at the three-digit spec item level.

Spec Item 3.3 is priced by Command identified on J-1502000-15 and J-

0300000 Visual Information Services

Official Military Photography

Nonrecurring

Work

Event Photography

Portrait Photography

Passport Photography

0402000 Fire and Emergency Services

Fire

Extinguisher Inspection, Test, and

Maintenance

1501000 Facility Management

Recurring

Work

3.1 Infrastructure

Condition Assessment

Program (ICAP) Services

3.2 Technical Support Services

3.1.2 Condition

Assessment

3.2.1 Plans, Files and Drawing

Updates

3.1.3 Condition

Assessment (Roofing)

3.1.1 Inventory

Management

3.2.2 Technical

Library Operation

3.2.3 Technical

Consulting Services

3.2.4 Engineering

and Technical

Study Support

1502000 Facility Investment

3.5 Other

Recurring Services

Recurring

Work

3.2 Preventive

Maintenance (PM) Program

3.1 Service Orders

3.4 Inspection, Testing, &

Certification Program

3.3 Directive

Maintenance

1502010 BUMED Facility Investment

3.4 Other

Recurring Services

Recurring

Work

3.2 Preventive

Maintenance (PM) Program

3.1 Service Orders

3.3 Inspection, Testing, &

Cert

Service Orders

Work Category Completion Times Emergency Service Order Emergency service orders are responded to within one hour of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Urgent Service Order Urgent service orders are completed within five working days.

Routine Service Order Routine service orders are completed within 30 calendar days.

•$5,000 liability limit for direct labor and direct material cost on each category

•Invoice only for completed service orders

Service Orders (Cont’d)

•Accomplish any work identified at any location within the entire boundary of the installation and at outlying areas for any reason and will include a wide variety of work (buildings that may not be listed in the current facility listings, unplanned/new work and not limited to equipment listed in the respective Section J-inventories

•Copies of all scanned completed Service Orders submitted by NAVFAC Maximo linked documents

•Submit form the field technician uses to record notes and details

Bullets

•Expeditious method of ordering work for clients •Services for up to stated fixed amounts •Discretionary work requiring less administrative effort than nonrecurring work task orders

•Planned quantity in recurring work, additional under FedMall

1503060 Pavement Clearance

Recurring

Work

3.2 Snow and Ice

Removal Services

3.1 Pavement Sweeping Services

3.1.1 Roads and

Other Paved Surfaces

3.1.2 Airfield

Pavement Surfaces

3.2.1 Snow and

Ice Removal

3.2.2.1 Snow

Management

3.2.2.2 Deicing

Operations

1604000 Wastewater

Recurring

Work

3.2 Preventive

Maintenance (PM) Program

3.1 Operation

3.3 Other Recurring

Services

3.1.1

IWPTP

Operation Minimum Operator

Attendance

3.1.2

IWPTP

Monitoring:

Sampling, Field

Testing, and Data Collection

3.12.1 NBK Bangor

IWPTP

Inspection and Testing

3.3.1 Septic Tanks

and CHT Tanks

3.3.2 CHT Portable Holding Tank

1700000 Transportation

Recurring

Work

3.2 Support Services

3.1 Operations

3.3 Maintenance

3.1.1 Billing Services

3.1.2 Taxi Operations

3.1.3 Bus Operations

3.1.4 WHE Operations

3.1.5 Railroad Operation

3.1.6 Equipment and Material

Transportation Operations

3.1.7 Railroad Operations

3.1.8 Fuel Delivery Operations

3.2.1 Operator Testing and

Licensing

3.2.2 Dispatching Service

3.2.3 Fuel Dispensing Stations

3.2.4 Vehicle Washing and Waxing

3.2.5 GSA leased Vehicles

3.2.6 Received and/or Reassigned

Vehicles and Equipment Services

3.3.1 Non-WHE

3.3.2

WHE

3.3 Transportation

1800000 Environmental

Recurring

Work

3.1 Sampling, Field Testing and Laboratory Services

3.2 Used Oil and Mixed Fuel

Management Services

3.3 Discarded Hazardous Material, Hazardous Waste, and

Other Regulated

Waste

(HM/HW/ORW)

Management

3.4 Oil and

Hazardous Substance Spill and Release

Response Cleanup and

Preparedness Ashore

3.5 Clean Air

Act Facility Air

Emission Reporting

3.6 Water

Monitoring, Sampling, Field

Testing, and Data Collection

3.7 Environmental

Contact Information

NAVFAC Atlantic AQ:

Jennifer S. Jordan Contract Specialist, ACQ22

757.322.4649 Office

jennifer.s.jordan@navy.mil

NAVFAC Atlantic AQ:

Erin Quimby Contracting Officer, ACQ22

757.322.8658 Office

erin.quimby@navy.mil

Naval Facilities Engineering Command, Atlantic

6506 Hampton Blvd | Norfolk, VA | 23508-1278

Wrap-Up

Thank you for your attendance and interest in the solicitation.

Questions via J-2 Pre-award Inquiry NLT 8 Feb 2019

•Windshield Tour •Restroom break •Leave all audio/visual recording devices in vehicles •Be in the bus by 1000 •No questions or answers on the bus •Maintain silence and calmness to hear the tour speaker

•Lunch: Bangor Food Court – Subway, Taco Bell, Pizza Hut, Inside Out Café, Starbucks, Commissary (military ID holders only), McDonald’s, and Mini-Exchange.

Silverdale and Poulsbo eating establishments are approximately 30 minutes round trip.

Site Visit