AMEND_0012.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

West Sound Base Operations Support (BOS) Services

This Amendment is issued to revise Sections L & M, Attachment J-8 Small Business Participation and Commitment Strategy, Attachment J-0200000-13 Service Work Proposal Template, Attachment J-0200000-14 Construction Work Proposal Template and respond to RFIs

(SEE CONTINUATION PAGE)

CS: jennifer.s.jordan@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

140 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247018R3002

X 9B. DATED (SEE ITEM 11)

07-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2019

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247018R3002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0012

The purpose of this amendment is to disseminate the below information.

1. Section L – Revisions in the section are provided as noted below.

2 Section M – Revisions in the section are provided as noted below.

3. Section J- Section J Table of Contents was updated to provide revised Attachment J-8 Small Business Participation and Commitment Strategy, Attachment J-0200000-13 Service Work Proposal Template, Attachment J-0200000- 14 Construction Work Proposal Template

4. Section J – Amendment 0012 pre-award inquiry responses.

(Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

AMEND 0012

AMEND 0012 PRE-AWARD INQUIRIES

Page Section Para. QUESTION GOVERNMENT RESPONSE

PWS Annex 1502000

Spec Item 3.5.15

This states in Part…."The Contractor shall provide onsite service every two weeks.

During this time the Contractor shall review daily water chemistry results, perform a water sample test, and ensure chemical feed and boiler blow down procedures are correct. “ How can daily chemistry results be done or water sampling be done if only providing onsite service every 2 weeks?

Shouldn't this be staffing 24/7/365 or not?

Please clarify

Government boiler operators are on site 24/7 and have the responsibility for daily logs. This spec item is stating the KTR shall review that information that is available from daily logs as well as perform a water sample test and spot checking that the chemical feed and blow down processes are performing correctly. These actions shall be contained to the one time every 2‐week onsite service.

Annex 1502010

Spec Item 3.4.10

Wil the Government provide historical workload for Electronic Systems Administration Services in order to price and staff this FFP requirement?

This is a new requirement not previously required. The systems requiring administration are listed in Spec.Item 3.4.10.

Annex 1502010

Spec Item 3.4.10

Wil the Government provide a listing of all systems and subsystems to be added in J‐ 1502010‐06 in order to price and staff this FFP requirement?

The systems requiring administration are listed in the solicitation. The systems requiring administration are listed in Spec.Item 3.4.10.

Annex 1502010

Spec Item 3.4.4

Will the Government provide the historical repairs for roofs under the controlled inspection program?

No. The Government does not have any record of repairs under Controlled Inspection program.

Any roof repairs performed under Recurring Work would be in historical service orders attachment. the attachment number J‐1502010‐05

Annex 1501000

Spec Item 3.2.2 Informati onal Note

States "The Government operates the technical reference center for NBK Bremerton in B467, NBK Bremerton. The Contractor does not perform TRC services for NBK Bremerton facilities." This seems to contradict its self. Is the statement correct or does it need to be changed?

These statements do not contradict. These statement both indicate that the contractor does not operate the TRC at NBK Bremerton. The contractor operates the TRC at NBK Bangor.

J‐1502000‐ 08 and J‐ 0200000‐ 12 ELINs

Will the Government update J‐1502000‐08 Column N, Customer Code to match the ELIN Schedule as current codes are not enough to effetely or realistically figure out where each item goes? Column N is to generic and cannot be properly crossed referenced to J‐

020000‐12 ELINS.

Not all customer codes on J‐ 1502000‐08 Column N are found in the ELIN table. Some customers will be required to request service orders for assets that will only be repaired.

37 200000 2.6.6 What version is the NAVFAC MAXIMO? What modules are provided and used by NAVFAC and the Contractor? Will the Government please identify the level of access the Contractor will be afforded and specifically how many licenses will be provided?

1. NAVFAC MAXIMO is Version 7.6.0.5

2. The modules provided and used by NAVFAC and the Contractors are Service Request, Work Order Tracking, Preventive Maintenance, Job Plans, Routes, Assets, Locations.

3. The contractor will have view rights only for the Location Table, all other tables you will have view and editing rights.

4. Thirty ‐ five (35) SEATS not licenses provided.

327 of

L.6 (b) (5)b.(1)

Comment: Amendment 0006 answers to questions about whether Attachment L‐7 is excluded from page count said, "See revised Section L per amendment 0006." Revised Section L did not indicate whether Attachment L‐7 is excluded from page count.

Question: Can you confirm whether Attachment L‐7 is excluded from page count or not?

Reference revised Section L issued via Amendment 0012.

6 Attachmen t J‐8

Small Business Participati on and Commitm ent Strategy

Attachment J‐8 appears to be cutting off required columns in the table on page 6.

Will the Government please provide a corrected Attachment J‐8 that includes all required columns for offeror completion?

Attachment J‐8 provides the additional option years on pages 7 through 9.

The seniority of the workforce may significantly impact the number of vacation hours accruing to Collective Bargaining Agreement (CBA) and Service Contract Act (SCA) employees. Will the Government publish workforce demographics for the purposes of calculating vacation accruals?

No, The government provided the CBA's for informational purposes only.

all Three CBAs 1)

LOA_CFSI_

USW_Local _9241, CFSI_IBEW, IUEC_Local _19 n/a The seniority of the workforce may significantly impact the number of vacation hours accruing to Collective Bargaining Agreement (CBA) and Service Contract Act (SCA) employees.

Will the Government publish workforce demographics for the purposes of calculating vacation accruals?

No, The government provided the CBA's for informational purposes only.

336 Section M

(3) a.

The referenced section states, in relevant part: "Offerors who fail to provide a completed hard copy and MS EXCEL version of the Attachment JB‐2 for the total effort to include the prime contractor and all subcontractors for the base period will be considered unacceptable."

In examining the provided documents, it does not appear that there is a provided JB‐

2. Would the Government please address this?

Section M was updated in amendment 0002 and amendment 0009. Please reference.

Instruction s Tab

J‐ 0200000‐ 14, paragraph

The Threshold increased to $2 million for all contracts entered into after July 1, 2018 per Section 811 of the 2018 National Defense Authorization Act.

Please clarify if a certificate for certified cost and pricing data will be required for $750K or for the increased amount of $2 million.

Reference revised J‐0200000‐13 Service Work Proposal Template and Attachment J‐0200000‐14 issued via Amendment 0012.

All Solicitation Question: With the volume of data provided in all the J attachments, the Holiday, and the relatively short time frame for response to Questions to be received, will the Government please provide an extension of the proposal due date of at least two weeks to allow an Offeror to perform due diligence?

Reference Amendment 0011 for the revised proposal due date.

Given:

• The large volume of data provided in the J attachments

• The Holiday on February 18

• The relatively short time frame for the Government to respond to Questions

• And the even shorter timeframe for those answers to be reviewed and incorporated into proposals.

We would respectfully request that the Government provide an extension of the proposal due date of at least two weeks to allow all Offerors to perform due diligence on the pending Answers to Questions so as to reduce risk and allow contractors to provide better pricing.

Reference Amendment 0011 for the revised proposal due date.

2 Attachmen t J‐4

Block 10 What information does the Government anticipate to receive in block 10. “Other Information”?

Any information the Offeror would like to add to their Corporate Experience response.

336 M (2) Factor 2, Manageme nt:

Manageme nt Approach:

Section M states that energy management will be evaluated but the requirement for an energy management discussion is not required in Section L. Is an energy management discussion required with the proposal submission? If so, will the Government allot additional page count to cover this requirement?

Reference revised Section M issued via Amendment 0012.

325 of

L.6, Tab C,

(2) Factor 2

a. Reference Workforce Management: "The plan shall include an organization chart identifying the on‐site organization, on‐site staff, and corporate staff that will be used to perform this contract, as well as the lines of management authority, supervision, span of control, and accountability, including the relationship between overall management (corporate and on‐site), administration, sub‐ annex area organizations, and subcontractors. The narrative and the organization chart shall identify the function(s) of the various groups of the organization, direct and indirect staffing and associated trade classifications with skill level (journeyman, etc.) consistent with the FTEs and labor hours provided in Attachment J‐5 FTE Worksheet."

Question: Would the government allow smaller than 10 point font for the organization chart and more than one page?

A lot of information has to be conveyed on the chart, and page count for this volume is very limited.

No

326 of

L.6, Tab C;

(3) Factor 3

b. Requirement: Sec L, Tab C, (3) Factor 3 b.

states, "The offeror shall describe the methodology to be implemented to accomplish the requirements in each annex and sub‐annex and detail how the proposed approach will effectively achieve each performance objective and standard across all annexes and sub‐annexes."

Question: Will the Government please confirm that Annexes 01, General Information, and 02, Management and Administration, are excluded from the requirements of this sub factor, as they will be evaluated as part of Tab C, Factor 2, Management Approach?

Offerors are to review the submittal requirements and best decide how to respond to the factor based on the methodology to be implemented to accomplish the requirements.

326, 327 of

L.6, (4) Factor 4

(1), (2), and (3)

The OSHA Total Recordable Case (TRC) Rate requires the previous three calendar years' worth of data, which are noted as CY2015, 2016, and 2017. The other two requirements (EMR and DART) require CY2016, 2017, and 2018. Should the TRC require the same calendar years as EMR and DART?

Reference revised Section L issued via Amendment 0012.

336 of

M.2, (b),

(2) Factor 2

1 Requirement: Basis of Evaluation states, "The degree to which the offeror demonstrates a management plan that demonstrates an effective and resource efficient approach to management of their workforce; labor;

quality management; scheduling; phase‐in and phase‐ out plans; and energy management will be evaluated.

Question: Based on Section L.6 Tab C (2) Factor 2 there is no requirements stated for energy and management. Will the governement remove this from the evaluation factors in Section M?

Reference revised Section L issued via Amendment 0012.

In the interest of fostering competition on the subject procurement, we respectfully inquire as to whether the Government will grant at least a two‐week extension to the deadline for proposal submissions to ensure we are able to deliver a responsive, high quality bid. We believe additional time would be in the best interest of the Government and offerors, so that offerors may efficiently address the awaited Government response to questions submitted on 17 January and 30 January, some of which have yet to be addressed. It is expected that certain Government responses will meaningfully impact proposal narratives and the pricing of our bid.

Reference Amendment 0011 for the revised proposal due date.

323 L.6.b Non‐Price Submittal Requirem ents

The referenced section states that "Offerors may submit the organizational chart (ONLY) using 11” x 17” size paper and it will count as one (1) page towards the overall page limit listed below." Due to the size of the contracted effort and associated staffing, the information required by the Factor 2 instructions in Section L (functions of the various groups of the organization, direct and indirect staffing, and associated trade classifications with skill level consistent with the FTEs and labor hours provided in Attachment J‐5 FTE Worksheet) will not fit on one (1) 11" x 17" page. In order to be compliant, will the Government confirm that the Offeror may provide two (2) 11” x 17" pages for the organizational chart, that each count as one (1) page towards the overall page limit?

The Government confirms that the Offeror may provide two (2) 11” x 17" pages for the organizational chart, that each page counts as one

(1) page towards the overall page limit

Amen d 0006 page 15 of

L.6 (b) Attachment J‐8, J‐9, and ISRs were all removed from the page count. Would the Government consider also removing Attachment J‐7, Small Business Achievement Record from page count? Amend 0006

Reference revised Section L issued via Amendment 0012.

RFP pg

L.6 (b)(5)(a)(1)

Since the goal of the Small Business Achievement record is to document how many dollars were committed to small business, can a small business offeror include the work it self‐performed as small business work in this form?

Yes, a small business offeror should include all work self‐performed in this form within all the categories that are appropriate.

326 of

L.6 (b) (3) a. Requirement: "Provide a completed Attachment J-5 FTE Worksheet for the total effort to include the prime contractor and all subcontractors for each year (base period and option years)."

Question: By "total effort," do you mean for all 8 years for recurring FTEs?

Per Attachment J-5, the base year and 7 option years are included on the attachment.

13 &

L.6.(a) & (b)

(a)(1) & (b)

AMEND 0006 Discussion: Government states that price proposal is "clearly marked as "Price Proposal (Volume 1)" and non‐price proposal is "clearly marked as "“Volume II:

Non‐Price Proposal” Question: Did the Government intend to have an Offeror mark these volumes differently? Please clarify. The correct marking of the price and non‐price volumes for submission.

Reference revised Section L issued via Amendment 0012.

328 of

L.6, (5) Factor 5

b. (1) and (2)

Requirement: At the bottom of p. 5 of Attachment J‐8, offerors are instructed to provide a supplemental narrative of up to 5 pages. Paragraph (2) of paragraph b. Small Business Participation and Commitment says that "All offerors shall provide a supplemental narrative (limited to three (3) single‐sided pages)."

Question: Is the 5‐page narrative required by

p. 5 of Attachment J‐8 different from the 2‐ page narrative required by paragraph (b)? If so, are the seven pages excluded from page count? If not, which is correct: 5 pages or 3 pages for the supplemental narrative?

Reference revised Attachment J‐8 Small Business Participation and Commitment Strategy via Amendment 0012. The supplemental narrative required on the bottom of page 5 has been removed.

The following have been modified:

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

NOTE: The individual files for Section J are attached separately. (Note: The documents are provided under “additional documents” on NECO under the solicitation number.)

This contract incorporates by reference the following attachments as if they were fully set forth herein. Please see the following attachments as part of this solicitation:

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER

ATTACHMENT TITLE

J-1 DD Form 254 Draft (provided via amendment 0006)

J-2 Pre-Award Inquiry Form

J-3 Award Fee Plan Draft (provided via amendment 0003)

J-4 Corporate Experience Project Data Form (File is a separate Word attachment)

J-5 Full Time Equivalent (FTE) worksheet

J-6 Past Performance Questionnaire (PPQ)

J-7 Small Business Achievement Record

J-8 Small Business Participation and Commitment Strategy Amendment 0012

J-9 Small Business Subcontracting Plan format template revised Amendment 0006

J-10 Site Visit List Of Attendees Amendment 0005

J-11 Site Visit Presentation Amendment 0005

J.F-1 Section Deliverables

B Section B, Supplies or Services and Prices (Provided via Amendment 0001)

J-0200000

0200000 MANAGEMENT AND ADMINISTRATION

(J-0200000-01 to J-0200000-03, J-0200000-04a, J-0200000-04d, J-0200000-08, J- 0200000-09 and J-0200000-11)

J-0200000-04c Government-Furnished Equipment (EXCEL File)

J-0200000-05 Service Provider Information Amendment 0004

J-0200000-06 Asset Information

J-0200000-07 Characteristic Meter Reading Information

J-0200000-10 Installation Spill Prevention, Control, and Countermeasure Plans (Reference four separate attachments)

J-0200000-12 Exhibit Line Items Numbers (ELINs) (EXCEL File)

J-0200000-13 Service Work Proposal Template (EXCEL File) Amendment 0012 J-0200000-14 Construction Work Proposal Template (EXCEL File) Amendment 0012

J-0200000-15 a. 2015-5545 REVISION 8, 01/01/2019: CLALLAM, JEFFERSON

J-0200000-15 b. 2015-5551 Revision 8, 01/01/2019: Grays Harbor, Mason

J-0200000-15 c. 2015-5525 Revision 9, 01/01/2019: Kitsap

J-0200000-15 d. WA190001 Mod 0, 01/04/2019: Highway, Washington Statewide

J-0200000-15 e. WA190037 Mod 0, 01/04/2019: Building, Washington County: Kitsap

J-0200000-15 f. WA190054 Mod 0, 01/04/2019: Building, Washington County: Jefferson

J-0200000-15 g. WA190047 Mod 0, 01/04/2019: Building, Washington County: Clallam

J-0200000-15 h. WA 190096 Mod 0, 01/04/2019: Heavy, Washington County: Kitsap

J-0200000-15 i. WA 190073 Mod 0, 01/04/2019: Heavy, Washington County: Jefferson

J-0200000-15 j. WA190069 Mod 0, 01/04/2019: Heavy, Washington County: Clallam

J-0200000-15 k. WA190110 Mod 0, 01/04/2019: Residential, Washington Counties: Grays Harbor, Island, Jefferson, Mason & San Juan

J-0200000-15 l. WA190117 Mod 0, 01/04/2019: Residential, Washington County: Kitsap

J-0200000-15 m. CBA 1 - LOA CFSI USW Local 9241

J-0200000-15 n. CBA 2 - CFSI & IBEW

J-0200000-15 o. CBA 3 - IUEC LOCAL 19

J-0402000-01 FIRE & EMERGENCY SERVICES

J-1501000 FACILITY MANAGEMENT (J-1501000-01 THRU J-1501000-03)

J-1501000-04 Uniformat Table (EXCEL File)

J-1501000-05 Non-Dynamic Roof Assets (EXCEL File)

J-1501000-06 TRC Inventory (EXCEL File)

J-1502000

FACILITY INVESTMENT (J-1502000-01, J-1502000-02, J-1502000-07, J-

1502000-10 THRU J-1502000-21)

J-1502000-03 Facility Inventory (EXCEL File)

J-1502000-04 Structures Inventory (EXCEL File)

J-1502000-06 Historical Data for Service Orders and Bullets (EXCEL File)

J-1502000-08 NAVFAC Maximo Asset Inventory (EXCEL File)

J-1502000-09 Marked Reserved

J-1502010

1502010 BUMED FACILITY INVESTMENT (J-1502010-01 THRU J-1502010-

04 AND J-1502010-07 THRU J-1502010-10 )

J-1502010-05 Historical Data for Service Orders and Bullets (PDF File)

J-1502010-06 NAVFAC Maximo Asset Inventory (PDF File) Provided via Amendment 0001

J-1503060 1503060 PAVEMENT CLEARANCE (J-1503060-01 THRU J-1503060-08)

J-1604000 WASTEWATER (J-1604000-01 THRU J-1608000-05)

J-1700000 1700000 BASE SUPPORT VEHICLES AND EQUIPMENT (J-1700000-01

THRU J- J-1700000-14)

J-1800000 1800000 ENVIRONMENTAL (J-1800000-01 THRU J-1800000-15)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L.1 SUBMITTING YOUR PROPOSAL

Proposals must be submitted via express mail carriers to the following address:

Naval Facilities Engineering Command, Atlantic Attn: Jennifer Jordan Code ACQ22 Bldg A - Mail Room 6506 Hampton Blvd Norfolk, Virginia 23508-1278

Annotate solicitation number N62470-18-R-3002 on the bottom of the envelope or box. Proposals must be received at the stated address above no later than the date and time identified in block 9 on the SF33.

Express mail carriers Security Information:

Commercial couriers such as FEDEX, DHL or UPS follow visitor procedures and are required to have a background check if they do not have a CAC badge.

Commercial couriers must also have their vehicle following LRA commercial vehicle inspection procedures prior to accessing the LRA. The Commercial Vehicle Inspection location for vehicles coming to NAVFAC Atlantic on the Lafayette River Annex (LRA) is located at Naval Support Activity (NSA) Hampton Roads at the Meredith Street gate. The Meredith Street gate is located off of Terminal Boulevard.

Firms should check with their intended courier to ensure they have the proper identification credentials to access the LRA.

DBIDS passes must be picked up by the approved visitor from the Naval Station Pass and ID Office located at the following address prior to visiting NAVFAC Atlantic on LRA: Please note that the address for the Pass & ID Office is different from the address to which proposals must be delivered. Do not deliver proposals to the Pass & ID Office.:

Address: Naval Station Pass and ID Office 9040 Hampton Blvd Building #CD9 Norfolk, VA 23505 Telephone Number: 757-322-2975 Hours of Operation: 0700 -1530 on Monday through Friday

All potential offerors must adhere to this notice in order to avoid delay in submitting your proposal. The level of security at Lafayette River Annex may change at any time. As the level of security heightens, the amount of time required to gain access to the Lafayette River Annex also increases.

L.2 PRE-AWARD INQUIRIES/REQUEST FOR PROPOSALS (RFP) INFORMATION/

CLARIFICATIONS/QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document using Attachment J-2, Pre-award Inquiry Form, by E-mail to jennifer.s.jordan@navy.mil no later than 08 February 2019. This is the most efficient way to ensure all questions are addressed in a timely manner.

L.3 REQUEST FOR PROPOSAL (RFP) FILES

The Solicitation, to include all applicable attachments,will be posted to the Navy Electronic Commerce Online (NECO) website(www.neco.navy.mil) and/or Federal Business Opportunities (www.fbo.gov). By necessity, these files are protected to prevent unauthorized editing. The Contract Specialist will post the RFP files to NECO (www.neco.navy.mil) and Federal Business Opportunities (www.fbo.gov). Offerors are advised to check both of the aforementioned websites on a regular basis, as technological difficulties sometimes prevent the Government from simultaneously uploading to both sites.

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from the relevant websites.

L.4 GENERAL PROPOSAL REQUIREMENTS

a. General Information: The price proposal and non-price proposals shall be submitted in separate three-ring binders and tabbed appropriately. Binders must be marked as “Volume I 1: Price Proposal” and “Volume II 2:

Non-price Proposal”. Should there be a discrepancy between paper and electronic information, the paper copies shall govern.

b. Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are not necessary.

Organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

c. The signature of the Offeror provided in Box 17 of the SF33 agrees, if this offer is accepted within 180 calendar days from the date of receipt of offers specified as the due date in Box 9 of the SF33 or any extended due date, to furnish any or all items upon which the prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

L.5 EVALUATION FACTORS

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Management Approach Factor 3 –Technical Approach Factor 4 - Safety Factor 5 – Small Business Utilization Factor 6 – Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

The relative order of importance of the non-price evaluation factors is all technical Factors 1, 2, 3, 4 and 5 are of equal importance to each other, and when combined are of equal importance to the past performance evaluation/performance confidence assessment Factor 6. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-price evaluation factors) are significantly more important than price.

The importance of price will increase if the Offerors’ non-price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

L.6 PRICE AND NON-PRICE PROPOSAL SUBMITTAL REQUIREMENTS

(a) Price (Volume I):

(1) Solicitation Submittal Requirements: Submit one (1) “Original” and two (2) copies of the price proposal in three-ring binders clearly marked as “Price Proposal (Volume I 1).” In addition to providing hard copies of the price proposal offerors shall provide two (2) electronic copy of the price proposal on a non-rewritable CD in Microsoft Excel format and shall be Microsoft Office Version 2016 compatible. All required documents provided in a format other than Microsoft Excel may be provided as PDFs. .Offerors are advised that, in the event of a discrepancy between pricing information contained on the CD and the hard copy proposal, the original hard copy will govern. Each copy of the price proposal shall include a separate tab for each item specified below:

Tab A – Identify the Company profile to include, the Offeror’s name, address, names of two (2) points of contact (including title, phone number and email address), the DUNS number and CAGE code;

Tab B – Completed and signed Standard Form 33 (SF-33)

Tab C – Acknowledgement of all issued solicitation amendment(s) (SF-30’s) related to this RFP.

Tab D – Completed Attachment B- Section B, Supplies or Services and Prices (CLINS 0001 through 0016) in U.S. Dollars.;

Tab E – Completed Section J – Exhibit Line Item Number (ELIN) Pricing Attachment. J-0200000- 12 .

Offerors shall enter their proposed unit prices and total amounts in U.S. Dollars for all ELINs for the Base Period and all Option Periods (See *Notes below);

Tab F – CONTRACTOR PROPOSAL CERTIFICATION:

____________________________________________ (Name of Offeror) warrants that its proposal _____________________________ (of date or other identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives.

Tab G – Representations and Certifications (ref: https://www.sam.gov). Please also include any solicitation specific certifications as required by Section K.

Tab H – Any offeror proposing as a partnership, joint venture, other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate shall submit the following information:

i. Provide a listing of each entity within a “contractor team arrangement” (as defined in FAR 9.601) and each corporate affiliate, parent, or subsidiary upon whose resources the offeror is proposing to rely upon for this contract (collectively, each “Team Member”), including each entity’s corporate name (no abbreviations), address, point of contact, phone number, DUNS Number, and CAGE Code.

ii. For Team Member(s) that are proposed subcontractors, submit a signed letter of commitment from each Team Member. The commitment letter shall clearly identify the expected relationship, role and responsibility of the Team Member. NOTE: General statements of availability are insufficient.

iii. For Team Member(s) that are affiliates/subsidiaries/parent/LLC/LTD member companies, submit a narrative (one for each Team Member) that clearly demonstrates that the affiliates/subsidiaries/parent/LLC/LTD member companies will have meaningful involvement in the performance of this contract. The narrative shall state specific commitments of resources (e.g.

personnel, equipment) that the affiliate/subsidiary/parent/LLC/LTD member companies will commit to the performance of this contract and shall also describe specific roles of the affiliate/subsidiary/parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in performance of the contract. NOTE: General representations concerning the involvement of affiliates/subsidiaries/parent/LLC/LTD member companies are insufficient to demonstrate meaningful involvement.

iv. If proposing as a Joint Venture, provide the DUNS Number; CAGE Code and a copy of the signed Joint Venture Agreement.

Tab I. Please submit the below items (a through c) with your price proposal in a SEALED envelope labeled “Tab I”. Although this information is required to be submitted with your firm’s price proposal, this information will not be evaluated as part of the price proposal and should not be provided on the CD.. This information forms the basis of your firm’s responsibility determination should your firm be considered for award. In order to be eligible for award, your firm must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards.

a. Provide the latest three (3) complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements submit the latest three complete fiscal year financial statements for each Joint Venture company and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

b. One (1) signed Bank Reference demonstrating adequate financial resources. If your firm has a line of credit, provide information on how many figures can your firm borrow against the line of credit (i.e. “medium 6 figures”,-exact line of credit is not required).

c. Three (3) signed credit references. Credit references must verify that your firm pays its creditors timely and in accordance with the terms negotiated with the creditor.

Tab J. If applicable and proposing as other than a small business, Offeror shall provide Attachment J-9:

Small Business Subcontracting Plan.

SMALL BUSINESS SUBCONTRACTING PLAN

(Reference FAR 52.219-9 Alt II and DFARS 252.219-7003)

NAVFAC's command-wide small business subcontracting targets are shown below. These may be higher or lower than percentages that would represent realistic, challenging small business subcontracting goals for this acquisition. Offerors representing as other than small businesses shall establish small business subcontracting plan goals that are consistent with their small business participation and commitment strategies submitted for evaluation under the small business utilization source selection factor in this solicitation and shall document in their subcontracting plans the basis for all proposed goals.

SB 65%

SDB 15%

HUBZone SB 6%

WOSB 15%

SDVOSB 5%

VOSB 5%

Small businesses identified by name in offerors’ proposals/participation and commitment strategies and considered in the evaluation shall be listed in small business subcontracting plans submitted pursuant to FAR 52.219-9 in order to facilitate compliance with 252.219-7003(e).

See solicitation Attachment J.9 Small Business Subcontracting Plan format template revised Amendment 0006

*NOTES:

i. Pricing data (Section B CLINS and Exhibit Line Item Numbers (ELINS) spreadsheet (J-0200000-12 Exhibit Line Items Numbers (ELINs)) shall be submitted in hard copy and in Excel format (Microsoft Office Version 2010 compatible) on a CD-ROM. Failure to do so may be cause to eliminate the proposal from the competition without further evaluation.

ii. ELIN unit prices must be rounded to two (2) decimal places only, and each ELIN extended total price must be calculated based on the rounded unit price. If an offeror does not round ELIN unit prices to two (2) decimal places then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes.

iii. All ELIN unit prices must be no less than $0.01, unless offering “$0.00.”. If an offeror proposes a unit price less than $0.01, but higher than “$0.00,”, then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes.

iv. In the event there is a difference between a unit price and the total amount, the unit price will be held to be the intended offer and the total of the CLIN and ELIN will be recomputed to take into account the change in the contract ELINS. If the offeror provides a total amount for an ELIN but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price; although if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two decimal places and the extended total price will be recalculated in accordance with the preceding paragraph.

v. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the hard copy Section J ELIN pricing will be held to be the intended offer.

vi. Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or a Task Order is issued.

vii. Costs for Annex 0100000 and Annex 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices proposed for all other annexes.

viii. Award Fee maximum amounts will be prepopulated on Attachment B- Section B, and shall not be revised by offerors.

(b) Non-price Factors (Volume II) :

Non-Price Submittal Requirements: Submit one (1) original and three (3) copies of the non-price proposal in three-ring binders, clearly marked as “Volume II: Non-Price Proposal” and tabbed appropriately. Non-price proposals shall be submitted on 8 ½” x 11” size paper with a font no smaller than 10 point. Offerors may submit the organizational chart (ONLY) using 11” x 17” size paper and it will count as one (1) page towards the overall page limit listed below. In addition to providing hard copies of the non-price proposal, Offerors shall provide one (1) electronic copy of the non-price proposal on a non-rewriteable CD. Failure to provide an electronic copy may be cause to render the offeror nonresponsive. The non-price proposal shall not exceed 70 single-sided or 35 double-sided pages. Pages exceeding the 70 single-sided/ 35 double-sided page limitation shall not be evaluated.

Note: The following pages do not count against the page limit: Blank tab dividers and cover pages (including Tab A and B data) are excluded from the page limitation, Attachment J.5– Full Time Equivalent (FTE) worksheet, commitment letters from team members/subcontractors or Joint Venture agreements, Attachment, J-7 Small Business Achievement Record, Attachment J-9 Small Business Subcontracting Plan format template, Attachment J- 8 Small Business Participation and Commitment Strategy, ISR’s, Past Performance Questionnaires (PPQs), and

CPARS.

Each copy of the non-price proposal shall include a separate tab for each item specified below:

Tab A – Offerors shall include a cover page that provides: name and address of the prime contractor, DUNS number, Cage Code and the name, title, email, phone and fax number of two (2) authorized representatives.

Tab B – Any offeror proposing as a partnership, joint venture, other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate shall submit the following information:

i. Provide a listing of each Team Member (as defined in Volume I 1, Tab H), including each Team Member’s corporate name (no abbreviations), address, point of contact, phone number, DUNS Number, and CAGE Code.

ii. For Team Member(s) that are proposed subcontractors, submit a signed letter of commitment from each Team Member. The commitment letter shall clearly identify the expected relationship, role and responsibility of the Team Member. NOTE: General statements of availability are insufficient.

iii. For Team Member(s) that are affiliates/subsidiaries/parent/LLC/LTD member companies, submit a narrative (one for each Team Member) that clearly demonstrates that the affiliates/subsidiaries/parent/LLC/LTD member companies will have meaningful involvement in the performance of this contract. The narrative shall state specific commitments of resources (e.g. personnel, equipment) that the affiliate/subsidiary/parent/LLC/LTD member companies will commit to the performance of this contract and shall also describe specific roles of the affiliate/subsidiary/parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in performance of the contract. NOTE: General representations concerning the involvement of affiliates/subsidiaries/parent/LLC/LTD member companies are insufficient to demonstrate meaningful involvement.

iv. If proposing as a Joint Venture, provide the DUNS Number; CAGE Code and a copy of the signed Joint Venture Agreement.

Tab C – Non-Price Factors

(1) Factor 1 - Corporate Experience:

Solicitation Submittal Requirements: The Offeror shall provide a minimum of one (1) and a maximum of five (5) examples of recent and relevant projects to be documented through use of Corporate Experience Project Data Form (Attachment J.4). The Offeror shall clearly demonstrate recent and relevant experience as a prime contractor on projects similar in size, scope, and complexity to the requirements described in the Performance Work Statement (PWS).

For purposes of this evaluation, a recent and relevant project must demonstrate ALL of the following characteristics:

a. Performance of Base Operations Support (BOS) services (or equivalent facilities support services, including support of facilities other than military bases);

b. Performance of services comparable to technical specifications 1502000 – Facility Investment,1700000- Transportation, and a minimum of one (1) other technical specification* from the list of technical specifications to be performed under this contract. (See Section C.1); AND

c. At least one (1) full year of performance, invoiced at $10 Million or greater, within the eight (8) year period immediately preceding the release date of the solicitation**.

NOTES:

*Specifications 0100000 – General Information and 0200000 – Management and Administration will not be considered or counted towards the minimum of one other technical specification required to demonstrate a relevant project.

**For example, if the solicitation is issued on April 1, 2019, the example contract action project must demonstrate performance for a period of one full year within the dates of April 1, 2011– April 1, 2019.

A “project” is defined as a task order under an IDIQ contract or a standalone contract; Offerors are not to provide an IDIQ contract as an example of a completed project. Examples of work submitted that do not meet the definition of “project” will not be evaluated.

If the offeror uses affiliates/subsidiaries/parent/LLC/LTD member companies (name and DUNS Number are not exactly as stated on the SF33) to demonstrate corporate experience, the offeror must, as part of Tab B, include the subcontractor in the list of Team Members and submit other documentation necessary to meet the requirements in Volume II 2, Tab B above (to include providing a narrative regarding meaningful involvement that meets the requirements in Volume II 2, Tab B). Offerors are still limited to a total of five (5) recent and relevant projects.

If the offeror uses a proposed subcontractor(s) to demonstrate corporate experience as a prime contractor, the offeror must, as part of Tab B, include the subcontractor in the list of Team Members and submit other documentation necessary to meet the requirements in Volume 2, Tab B above (to include providing a signed letter of commitment from the subcontractor that meets the requirements in Volume II 2, Tab B). Offerors are still limited to a total of five

(5) recent and relevant projects.

If the offeror is a Joint Venture, recent and relevant experience should be submitted for contracts completed by the Joint Venture entity. If the Joint Venture does not have such experience, relevant experience shall be submitted for each Joint Venture partner. JV Offerors are still limited to a total of five (5) recent and relevant contracts. Contracts submitted by Joint Ventures, where the Joint Venture firms performed together (either as partners or in a prime-subrelationship) may be viewed more favorably than contracts submitted in which the Joint Venture firms did not perform together.

The corporate experience submitted in Factor 1 must demonstrate the relevancy of the contract. The past performance information submitted in Factor 6 must be for the same projects the offeror submitted for Corporate Experience under Factor 1.

For each project, the offeror shall complete the Corporate Experience Project Data Form included as Attachment J.4.

All information shall be provided as requested on the form. Attachment J.4 may be expanded and is not limited to the two (2) pages provided with the solicitation. Additional notes/directions for completing the form are provided below:

IMPORTANT: It is the Offeror’s responsibility to clearly explain and demonstrate to the Government how its work experience, and the experience of each Team Member (if applicable) for each submitted project is relevant to the contract requirements in this solicitation. All information shall be documented on Attachment J-4, except for information required to be submitted as part of Volume II 2, Tab B. If the offeror does not clearly explain how its experience is relevant to the contract requirements in this specification, the Government may determine that the submitted project experience is not relevant. NOTE: This includes Team Members, see above.

(2) Factor 2 -Management: Management Approach:

Solicitation Submittal Requirements: The offeror shall clearly demonstrate a feasible approach for controlling and managing the entire project, including the interface between the major functional areas and sub- annexes, and the offeror’s general management and administration structure. For organizational purposes, address the requested information in the following format.

a. Workforce Management. Provide a narrative that explains the proposed plan to organize, manage, and supervise workforce personnel to accomplish the requirements of this contract. The plan shall include an organization chart identifying the on-site organization, on-site staff, and corporate staff that will be used to perform this contract, as well as the lines of management authority, supervision, span of control, and accountability, including the relationship between overall management (corporate and on-site), administration, sub-annex area organizations, and subcontractors. The narrative and the organization chart shall identify the function(s) of the various groups of the organization, direct and indirect staffing and associated trade classifications with skill level (journeyman, etc.) consistent with the FTEs and labor hours provided in Attachment J-5 FTE Worksheet.

b. Quality Management System. Provide a summary “Quality Management (QM) Plan”, i.e. the quality processes (practices, resources, and activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in Section C 0200000 Management and Administration. Describe the responsibilities and lines of authority of all quality personnel.

Describe the methods to be used to document, measure, and control and improve the quality processes.

Describe the plan for training employees in the quality processes. Describe the processes that will be used to ensure consistent satisfactory performance of subcontractors.

c. Scheduling. Provide the methodology used to determine if/when there is a need to adjust the recurring work schedule. Describe scheduling procedures that will minimize interference with normal occurrence of Government business and the flexibility to adjust schedules to allow for access outside regular working hours and the flexibility to adjust to workload fluctuations. Describe procedures to manage foreseeable fluctuations in workload, for handling workload surges for non-recurring work task orders and natural disasters that could occur.

d. Phase-In and Phase-Out Plans. Provide an approach to each phase-in and phase-out plan. The phase-in plan is limited to no more than 60 calendar days. The plans shall include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; and 3) acquisition, delivery, storage, inventory and disposal of equipment, working stock, and materials (to include inbound items as applicable).

(3) Factor 3, Technical Approach:

a. Staffing Plan. Describe staffing levels for the entire contract effort. Provide a completed Attachment J-5 FTE Worksheet for the total effort to include the prime contractor and all subcontractors for each year (base period and option years). Provide the number of respective FTEs and corresponding labor hours proposed for performing each technical specification spec item.