CN-370000-CN212-T19.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN212 19 FDEP 61255C

Terra Ceia Preserve State Park New Administrative Offices & Shop

DodStone Architects

Karin Zawrotny 850-656-7326 kzawrotny@dodstone.com

Jeff Whitfield or successor 850-245-2630 Jeffrey.Whitfield@FloridaDEP.gov

Consultant to provide Phase I design services per the proposal dated 1/17/2022 and revised 2/9/2022.

Laura Ross or successor

Upon execution $ 20,506.66 12/31/2023 $ 2,865.11

$ 23,371.77

Diane Langston A Diane Langston Digitally signed by A Diane Langston Date: 2022.02.11 11:19:28 -05'00'

Laura Ross Laura S. Ross Digitally signed by Laura S. Ross Date: 2022.02.11 11:22:19 -05'00'

Jeff Whitfield Jeffrey Whitfield Digitally signed by Jeffrey Whitfield Date: 2022.02.11 13:04:47 -05'00'

Joel Dodson Jodie Dodson Digitally signed by Jodie Dodson Date: 2022.02.14 14:24:54 -05'00'

Michael W. Foster Jr., P.E. Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2022.03.04 10:17:32 -05'00'

61255C 37504009034 080039/20 423001 U3100 131200 QK $ 23,371.77

$ 23,371.77

January 17, 2022 REVISED February 9, 2022

Ms. Laura Ross Project Manager Florida Department of Environmental Protection Bureau of Design & Construction (BDC) 3900 Commonwealth Blvd. MS520 Tallahassee, Florida 32399

Re: Terra Ceia Site Development Terra Ceia Preserve State Park 130 Terra Ceia Road

Ms. Ross, We are pleased to have the opportunity to provide services related to the site development at Terra Ceia Preserve State Park. Based upon the information you have provided, we understand that this project will include:

• Demolition of the existing caretaker’s cottage & existing two-bay shop building

• A new four bay shop building with storage area, electrical room, and mechanical room.

Plumbing would be limited to an exterior hose bib, a large shop sink inside, and a water fountain. No meeting room, office, breakroom, or restroom is required.

• Two concrete RV site pads, each with water and power hook-up for the Site Volunteers.

• A paved area for a dumpster

• A paved road connecting the developed area to the nearest maintained paved road.

• Surveys, soil borings, civil and environmental permitting as necessary to develop the site selected by BDC.

The parcel ID for the property is 2122700309 which is located in Flood Zone AE 8. As such the finished floor elevation for the four-bay shop and all of the hook-ups at the RV site will need to be at or above a 9-foot elevation. Substantial fill will need to be brought to the site. There are also no fire hydrants in close proximity, so addressing NFPA 1-18 will need to be considered. The existing septic that serves the mobile home is at capacity. The condition of the septic system serving the old caretaker’s cottage is unknown.

Any new septic system would have to be elevated above the flood plain.

Due to the number of unknowns involved, we recommend breaking this project into two Phases. Phase I – Conceptual Planning - would focus on identifying all of the environmental and permitting requirements for the project. At a later date, a separate proposal for Phase II can be submitted that would include the remaining design and construction administration phases.

Phase I: Conceptual Planning will conclude the following Subtasks:

Subtask 1a: Site visits by Civil consultant, Architect, and the MEP consultant Subtask 1b: Preparation of Conceptual Architectural Plan Subtask 1c: Preparation of Conceptual Site Plan Subtask 1d: Conceptual Review Meeting Subtask 1e: Civil Pre-Application meetings Subtask 1f: Pre-application meeting with the State Fire Marshall

Our approach to the project would be as follows:

Matson_D Text Box

CN 212 TA 19

Dodstone Architects | 3011-1 Powell Road | Tallahassee, FL 32308 | 850.656.7326 | #AA26001632

Subtask 1a: Site visits by Civil, Architect, and MEP consultants Description: George & Associates, Consulting Engineers, Inc. (G&A) and Anston-Greenlees, Inc. (AGI) would each conduct a site visit to review the existing site conditions and confirm location of critical infrastructure located within the site. During Dodstone Architects’ (DA) site visits, their representative would walk the site with BDC to review the overall project goals and desired relationship(s) the new site elements with the existing buildings and infrastructure.

Deliverables: Each consultant will provide a separate Field Report in pdf format recording their observations and/or discussions as they relate to this project.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1a Site Visits by Civil , Architect, and MEP Consultants

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 16 $2,128.00 $2,212.00

George & Associates Project Manager $129.00 21 $2,709.00

$2,709.00

Anston-Greenlees Principal Engineer $184.00 0.5 $92.00 Assoc./Regist. Engineer $125.00 5.5 $687.50 Clerical $56.00 0.5 $28.00 $807.50

Subtask 1a Site Visits by Civil , Architect, and MEP Consultants $5,728.50

Reimbursable Cost:

Architectural Per Diem $160.00 $80/day x 2 days Mileage @ $0.445/mile $280.35 630 miles Subtotal $440.35

Civil Per Diem $160.00 $80/day x 2 days Mileage @ $0.445/mile $280.35 630 miles Subtotal $440.35

MEP

Per Diem $0.00 Mileage @ $0.445/mile $44.06 99 miles Subtotal $44.06 Total Reimbursables $924.76

Total for Subtask 1a: $6,653.26

Subtask 1b: Preparation of Conceptual Architectural Plan Description: Dodstone Group Architects will develop a conceptual floor plan and exterior elevations for the Shop Building, to include 4-bays, a storage area, electrical room, and mechanical room. Any additional programming information gathered during the site visit and approved by BDC will be incorporated as appropriate. Anticipated locations for a hose bib, a large shop sink inside, and a water fountain will be indicated. This proposal assumes that the following construction materials will be used: 6” slab-on-grade with wither a turned down slab edge or stem wall; load bearing exterior concrete masonry block walls, and pre-engineered wood trusses with a standing seam metal room.

Deliverables: Dodstone Architects will provide pdf files of the floor plan and exterior building elevations via email to BDC’s dedicated project manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1b Preparation of Conceptual Architectural Plan

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 12 $1,596.00 Graduate Architect $88.00 8 $704.00 CADD Operator $60.00 12 $720.00 $3,104.00

Bliss & Niytray Sr. Principal $178.77 1.5 $268.16

$268.16

Subtask 1b Preparation of Conceptual Architectural Plan $3,372.16

All deliveries will be in electronic format. No reimbursable costs are anticipated.

Total for Subtask 1b: $3,372.16

Subtask 1c: Preparation of Conceptual Site Plan Description: George & Associates, Consulting Engineers, Inc. will work with Dodstone Architects to develop a conceptual site plan. This site plan will depict the proposed improvements as requested by the Bureau of Design and Construction, to include the location of the new shop building, the two RV sites, dumpster location, and the extent of any new impervious roadway. The conceptual site plan will include natural features that such as floodplain and floodways and location of the existing infrastructure such as wells and on-site septic tank systems. The site plan will be developed with the use of available GIS data from Manatee County. The intent of the site plan will be to obtain buy-in from BDC of the overall concept and have sufficient information for meaningful discussions with the different permitting agencies as described under subsequent Subtasks.

Deliverable: Consultant will provide a portable document file of the conceptual site plan.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1c Preparation of Conceptual Site Plan

Dodstone Architects Registered Architect $133.00 5 $665.00 $665.00

George & Associates Project Manager $129.00 12 $1,548.00

Sr. Enigeer Technician $76.44 50 $3,822.00 $5,370.00

Subtask 1c Preparation of Conceptual Site Plan $6,035.00

Total for Subtask 1c: $6,035.00

Subtask 1d: Conceptual Review Meeting Description: George & Associates, Consulting Engineers, Inc. and Dodstone Architects will respond in writing to any comments received by BDC in response to the deliverables from Subtasks 1b and 1c. It is assumed comments will be received either during an on-line review meeting, or via email. Should the comments warrant any revisions to the plans, those revisions will be included as well. If comments received are divergent from previous directions received, additional design fees may be required to incorporate the changes.

Deliverable: Consultant will provide minutes and/or response to comments in pdf format via email. Any revisions to previously submitted drawings will be provided in pdf format also.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1d Conceptual Review Meeting

Dodstone Architects Registered Architect $133.00 4 $532.00 $532.00

George & Associates Project Manager $129.00 3 $387.00

$387.00

Subtask 1d Conceptual Review Meeting $919.00

Total for Subtask 1d: $919.00

Subtask 1e: Civil Pre-Application meetings Description: George & Associates, Consulting Engineers, Inc. will submit conceptual site plan and attend a Pre-Application Meeting with representatives of Southwest Florida Water Management District and Manatee County Planning & Zoning Board. The meetings will be to identify design requirements such as Flood mitigation permit, landscape/irrigation requirements and needed fire flow requirements and water quality treatment criteria.

Deliverable: Consultant will provide a portable document file of meeting-minutes related to the civil engineering and permitting requirements associated with this project.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1e Civil Pre-Application Meetings

Dodstone Architects Registered Architect $133.00 3 $399.00 $399.00

George & Associates Project Manager $129.00 21 $2,709.00

$2,709.00

Subtask 1e Civil Pre-Application Meetings $3,108.00

Civil Manatee County Permitting Fee $1,500.00 Per Diem $160.00 $80/day x 2 days Mileage @ $0.445/mile $280.35 630 miles Subtotal $1,940.35

Total for Subtask 1e: $5,048.35

Subtask 1f: Pre-application meeting with the State Fire Marshall Description: There are currently no fire hydrants near this property. Dodstone Architects, Inc. will conduct a preliminary Code Review to identify the occupancy type and construction type of the shop building, and the overall requirements per NFPA 1-18 that will need to be accommodated. Dodstone will request the State Fire Marshall to provide the contact information for the local Fire Chief in charge of providing fire-fighting services to that area. Via email or telephone, Dodstone will reach out to the Fire Chief to determine what types of trucks they currently use, and what water carrying capacity they have. With this information, an online meeting will be scheduled with the State Fire Marshall to determine what level of services will be required for NFPA 1-18 to be satisfied at this location. If the existing fire-fighting equipment available is not sufficient, from past experience, the possible options include providing a new fire hydrant at the property, or providing a water tank that can serve in the event of a fire.

Deliverable: Dodstone will provide a copy of the meeting minutes in pdf format that summarizes the State Fire Marshall’s requirements for the property, along with any information developed in preparation for that meeting.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1f Pre-Application Meeting w/ State Fire Marshall

Dodstone Architects Registered Architect $168.00 8 $1,344.00 $1,344.00

Subtask 1f Pre-Application Meeting w/ State Fire Marshall $1,344.00

Total for Subtask 1f: $1,344.00

General Conditions

We agree to complete the work as outlined in the proposal for the following lump sum amounts:

Fixed Design Fee: $20,506.66 Reimbursables: $2,865.11 Total: $23,371.11

Summary Provider Base

Service Additional Service Subtotal Reimb. Total

Subtask 1a

Site Visits by Civil , Architect, and MEP Consultants

DS $2,212.00 $5,728.50 $924.76 $6,653.26

G&A $2,709.00

AGI $807.50

Subtask 1b

Preparation of Conceptual Architectural Plan

DS $3,104.00 $3,372.16 $3,372.16

BNI $268.16

1c

Preparation of Conceptual Site Plan

DS $665.00 $6,035.00 $6,035.00

GA $5,370.00

1d

Conceptual Review Meeting

DS $532.00 $919.00 $919.00

GA $387.00

1e

Civil Pre-Application Meetings

DS $399.00 $3,108.00 $1,940.35 $5,048.35

GA $2,709.00

1f

Pre-Application Meeting w/ State Fire Marshall

DS $1,344.00 $1,344.00 $1,344.00

Phase I Fees: $3,904.16 $16,602.50 CA Fees: n/a n/a Total $3,904.16 $16,602.50 $20,506.66 $2,865.11 $23,371.77

Project Schedule Summary:

In all cases, the deliverables for a given Subtask will be provided to BDC on or before the time frame listed below. BDC’s review times are not included, but are assumed to occur between each Subtask. Written acceptance of a submission from BDC are assumed to include all comments pertaining to that submission.

Receipt of additional comments later may require an extension of any subsequent deadlines.

Working SubTasks Days From 1a: Site Visits 7 Contract Execution until meeting date established 10 From date of Site visit to deliverable sent in 1b: Conceptual Arch. Plan 30 Delivery of Subtask 1a 1c: Conceptual Site Plan 40 Delivery of Subtask 1a 1d: Conceptual Review Meeting 5 From Receipt of Comments from BDC re Subtasks 1b & 1c 1e: Civil Pre-App Meetings 20 From Delivery of Subtask 1e* 1f: Pre-App with SFM 20 From Delivery of Subtask 1e*

*Delivery date dependent upon availability of the permitting agencies.

Client’s Responsibilities The Client and/or User shall provide the following:

1. Full information about the objectives, schedule, constraints, and existing conditions of the Project.

2. Establishment of a construction budget with reasonable contingencies that meets the Project

Requirements.

3. Employment of a qualified General Contractor to perform the construction Work.

4. Prompt responses to questions issued by DG regarding information necessary to complete the work on schedule.

5. Access to the site as necessary to perform the work (to be coordinated in advance with Park Staff).

6. Provide dwg and pdf files of the existing site or facilities currently on the site for use in the preparation of the construction documents as listed previously.

7. Provide a copy of BDC’s latest CAD Guidelines/Standards.

Miscellaneous Provisions

1. Dodstone shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials.

2. All deliverables are electronic unless specifically noted otherwise.

3. Construction Documents for use in bidding or permitting are not included. The intent is for these to be provided in Phase II of this project.

4. Site visitation by the design team is limited as described previously. Additional site visits can be included for an additional fee via task assignment change order.

5. Any services provided beyond the scope of this project will be billed at the hourly rates agreed upon within the 2014 Open End contract with BDC or based upon a negotiated lump sum.

6 Projection of Construction Costs are not included with these Phase I services. The intent is for these to be provided in Phase II of this project.

Limit of Liability

Pursuant to section 558.0035 Florida statutes, DodStone Group Architects, Inc. is the responsible party for the professional services it agrees to provide under this agreement. No individual professional employee, agent, director, officer or principal may be individually liable for negligence arising out of this contract.

We look forward to working with you on this project. Please call if you have any questions concerning the hourly task breakdown or the proposed scope of work. Thank you for your consideration on this project.

Payment

Payment request for each Task will be made upon submission of each deliverable and approval of the deliverables by BDC.

Financial Consequences

It is understood that no payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the DodStone Architects, Inc. shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to BDC within 15 consecutive days. If a satisfactory deliverable in not submitted within the specified timeframe, BDC may, in its sole discretion terminate the Contract for failure to perform.

Notification of any deliverables deemed unsatisfactory by BDCmust be transmitted in writing to Dodstone Architects, Inc. within 20 consecutive days of receipt of that deliverable. After that time frame deliverables are assumed approved by BDC.

Sincerely, Joel L. Dodson, AIA Principal Architect Dodstone Architects, Inc.