Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN212 17 FDEP-DRP 61398C

Wakulla Springs State Park Historic Elevator Modifications

Dodstone Group Architects, Inc.

Jody Dodson 850-656-7326 jdodson@dodstone.com

Alyssa Skehan 850-245-2781 Alyssa.Skehan@FloridaDEP.gov

Provide as-built drawings and facilities analysis report pursuant to providing the existing lodge elevator with modern controls. Improvements also include full ADA accessibility. This agreement will provide the foundation on which construction plans and permits will be later generated. See agreement dated 9/23/21 attached.

Richard J. Rowe or successor

Upon Execution $ 25,098.99 12/30/2022 $ 0.00

$ 25,098.99

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2021.09.29 16:17:24 -04'00'

Richard J. Rowe Richard J. Rowe Digitally signed by Richard J.

Rowe Date: 2021.09.29 16:26:16 -04'00'

Alyssa Skehan Alyssa Skehan Digitally signed by Alyssa Skehan Date: 2021.09.30 15:02:08 -04'00'

Jody Dodson Jodie Dodson Digitally signed by Jodie Dodson Date: 2021.10.01 11:43:55 -04'00'

Michael W. Foster Jr., P.E. Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2021.10.14 16:36:28 -04'00'

61398 37501011204 080039/21 675002 U3200 131500 XR $ 25,098.99

$ 25,098.99

Dodstone Architects | 3011-1 Powell Road | Tallahassee, FL 32308 | 850.656.7326 | #AR0015211

September 23, 2021

Mr. Richard Rowe Project Manager Florida Department of Environmental Protection Bureau of Design & Construction 3900 Commonwealth Blvd. MS520 Tallahassee, Florida 32399

Re: Wakulla Springs Lodge Elevator Modernization Facilities Report Wakulla Springs State Park 550 Wakulla Park Dr.

Wakulla Springs, FL 32372 Wakulla County

Mr. Rowe, We are pleased to have the opportunity to provide services related to the preparation of a Facilities Assessment report pertaining to the modernization of the elevator located within the Lodge at Wakulla Springs State Park.

By performing a study before assembling a proposal to develop the construction documents, we will be able to have a better understanding of what work will be required.

Our approach to the project would be as follows:

Task 1a - As-Built review Description: The existing drawings that are available for this property are incomplete. The design team will need to review the property to conduct an overview audit of the existing elevator system and components that support that system. This will include the elevator shaft, pit, overhead run space, as well as areas housing the elevator machines and controls. Any areas that support the elevator or elevator equipment, such as the electrical room, mechanical system serving that equipment (if any), and lobbies adjacent to the elevator will also be reviewed. It is not the intent to survey or document the entire building.

Only areas that will be impacted by the modernization will be reviewed.

Old drawings acquired from Otis appear to indicate that the existing elevator machine was once accessible from the roof. During the on-site review, we would like to be able to gain access to the roof to determine if it would be feasible and/or cost effective to restore this access. This proposal assumes that a means to access the roof is available on site. If other arrangements need to be made, please advise. Depending upon what needs to be acquired, additional fees may be required. If accessing the equipment from the roof looks feasible, the areas likely to be impacted by the work will be included in the as-built drawings.

During the as-built review, photographs of salient historic features (such us the hoistway door, cab finishes, call button design, lanterns, lobby design, and the impact of the elevator on the building exterior) will be taken, as well as overall dimensions for those areas. It is anticipated that this information will be helpful to have prior to meeting with the Department of Historic Preservation.

Deliverables: Deliverables will consist of pdf files of the following:

Partial floor plans of the hoistway and adjacent lobby areas Partial floor plans of any areas containing supporting equipment (electrical rooms etc.)

Simplified exterior elevations if it appears that work will impact the exterior Roof plan if it appears that work will impact the roof configuration Copies of photos taken of ‘salient historic features’.

Documentation of plumbing and electrical will be limited to what is immediately accessible and what is required to achieve the project goals as previously listed. The electrical engineer will assess the existing electrical panel and service to the building to determine if any upgrades will be required. Evaluation of the structural system is being deferred until it is known if the proposed work will impact any of the structural system.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Subtask 1a As-Built Review

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 16 $2,128.00 Graduate Architect $88.00 12 $1,056.00 CADD Operator $60.00 20 $1,200.00

$4,468.00

Facility Solutions & Management Principle Consultant $130.64 7 $914.48 Project Engineer $110.15 8 $881.20 CADD Technician $49.23 7 $344.61 Admin $34.02 1 $34.02

$2,174.31

Applied Research & Design Professional Engineer $134.00 6 $804.00 CAD/Designer $59.00 8 $472.00 $1,276.00

Subtask 1a As-Built Review $7,918.31

Total Task 1a Costs:

$ 7,918.31

Task 1b – Facilities Analysis Report Description: The design team will review the Lodge elevator, associated equipment, and elevator lobbies; and prepare a report that will summarize any deficiencies observed and make recommendations for their modernization.

The elevator code identifies the components that must be brought up to code regardless of their existing condition. Beyond those items, only components that are either modified during the project, or did not meet the code that was in effect at the time of their original installation, are required to be brought up to today’s code. For this reason, the report will include a list of codes that will impact the project (past and present) as well as a code summary as it relates to the anticipated scope of work. Items that are required to be brought up to code will be identified. If the design team recommends any upgrades that exceed what is required by code, those will be identified separately along with the reason for the recommendation.

As the building is on the Historical Preservation list, during this phase Dodstone will meet with the Department of Historical Protection to discuss what their expectations will be. We will review the photos taken in the field of historic features observed. Where current codes will impact those elements, options will be discussed with the Department. Minutes will be taken covering any communications had with this department.

The Facilities Analysis Report will note the following:

• List of current codes impacting the project.

• List of codes in effect at the time the elevators were originally constructed.

• Code summary as it relates to the anticipated/recommended scope of work.

• Code deficiencies observed that are required to be addressed as part of the project scope.

• Any deficiencies or wear observed on existing elevator equipment.

• Identify any equipment that could be retained in its current condition or refurbished as a cost-saving measure.

• Identify any equipment or building components related to this project scope that are at or close to the end of their life span and should be replaced.

• Identify any building components related to the elevator modernization that are in need of maintenance or repair.

• Identify any areas where the existing finishes within the anticipated scope of work are showing signs of age or damage or that would be impacted by the modernization effort.

• Identify any modifications or additions that need to be made to the electrical, mechanical, plumbing, or fire safety equipment to bring the elevator system up to current code (Note:

evaluation is limited to items that are readily accessible without the need for any destructive demolition or a licensed contractor on hand).

• If multiple design options are possible, the report will identify them and discuss any pros or cons associated with them.

• Upgrades that may be beneficial to be conducted as part of this project but are NOT required to done will be identified as such.

• Meeting minutes documenting what was discussed with the Department of Historic Preservation.

• An order of magnitude construction cost projection for budgeting purposes.

• Identification of any areas that may lead to future change orders during construction as well as any options that can be taken to minimize and/or avoid those issues.

Deliverable: An electronic copy of the report in pdf format will be delivered.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Subtask 1b Facilities Analysis Report

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 1.5 $252.00 Registered Architect $133.00 30 $3,990.00 Clerical/Support Staff $48.41 15 $726.15

$4,968.15

Facility Solutions & Management Principle Consultant $130.64 9.25 $1,208.42

Project Engineer $110.15 16 $1,762.40 Admin $34.02 1 $34.02

$3,004.84

Applied Research & Design Professional Engineer $134.00 10 $1,340.00

CAD/Designer $59.00 2 $118.00 $1,458.00

VDA PM/Consultant $249.99 31 $7,749.69 $7,749.69

Subtask 1b Facilities Analysis Report $17,180.68

Total Task 1b Costs:

$ 17,180.68

General ConditionsWe agree to complete the work as outlined in the proposal for the following lump sum amounts:

Summary Provider Base

Service Additional Service Subtotal Reimb. Total

Subtask 1a As-Built Review

DS $4,468.00 $7,918.31 $7,918.31

FSM $2,174.31

ARD $1,276.00

Subtask 1b

Facilities Analysis Report

DS $4,968.15 $17,180.68 $17,180.68

FSM $3,004.84

ARD $1,458.00

VDA $7,749.69

Pre- Design Phases 1a &1b $0.00 $25,098.99 $25,098.99 $0.00 $25,098.99 Design Phases n/a Bidding & Permitting n/a CA n/a Project Total $0.00 $25,098.99 $25,098.99 $0.00 $25,098.99

Total: $25,098.99

Project Schedule Summary:

In all cases, the deliverables for a given Task will be provided to DEP on or before the time frame listed below. DEP review times are not included, but are assumed to occur between each Task. Written acceptance of a submission from DEP are assumed to include all comments pertaining to that submission.

Receipt of additional comments later may require an extension of the subsequent deadline.

Subtask Working Days From 1a: As-Built Review 25 Date of execution of agreement 1b: Facilities Analysis Report 45 Date of execution of agreement

Client’s Responsibilities The Client and/or User shall provide the following:

1. Full information about the objectives, schedule, constraints and existing conditions of the Project.

2. Establishment of a construction budget with reasonable contingencies that meets the Project

Requirements.

3. Prompt responses to questions issued by DG regarding information necessary to complete the work on schedule.

4. Access to the site as necessary to perform the work (to be coordinated in advance with Park Staff). We will need to be advised regarding days/times when lobbies and elevators are least utilized by the public so the evaluations will cause the least disruption.

5. Provide any existing information available on file regarding the existing building, past upgrade etc.

6. Copies of any hazardous material assessments that have be conducted on the project.

7. Provide a copy of DEP’s latest CAD Guidelines/Standards.

8. Provide copies of any prior communication and coordination with the State’s Historic Preservation

Department.

9. All work associated with the identification, testing, and abatement of any existing hazardous materials is excluded. Once the areas of work have been identified, testing of any areas not previously tested is recommended.

Miscellaneous Provisions

1. DG shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials.

2. All deliverables are electronic unless specifically noted otherwise.

3. Procurement of a building permit is not included.

4. Any services provided beyond the scope of this project will be billed at the hourly rates agreed upon within the 2014 Open End contract with DEP or based upon a negotiated lump sum. No Additional services will be conducted without an executed supplemental agreement issued by DEP.

5. Cost estimating services except as previously stated, are not included.

6. FEMA maps posted of this area at the time this proposal was written indicate that the project site is not located within a flood plain. Addressing FEMA regulations related to flood zones is therefore not included.

Should FEMA update their maps prior to this project being submitted for permit review, this issue may need to be reassessed. If this area is shown to be in a flood plain, the project scope and fees will need to be re-evaluated.

Limit of Liability

Pursuant to section 558.0035 Florida statutes, DodStone Group Architects, Inc. is the responsible party for the professional services it agrees to provide under this agreement. No individual professional employee, agent, director, officer or principal may be individually liable for negligence arising out of this contract.

Payment

Payment request for each Task will be made upon submission of each deliverable and approval of the deliverables by DEP. During the Construction Administration Phase, site visits will be invoiced after they have been completed and the field report issued.

Financial Consequences

It is understood that no payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the DodStone Group shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to DEP within 15 consecutive days. If a satisfactory deliverable in not submitted within the specified timeframe, DEP may, in its sole discretion terminate the Contract for failure to perform.

Notification of any deliverables deemed unsatisfactory by DEP must be transmitted in writing to DG within 20 consecutive days of receipt of that deliverable. After that time frame deliverables are assumed approved by DEP.

Sincerely, Joel L. Dodson, AIA Principal Architect Dodstone Architects, Inc.