CN-370000-CN212-T7.pdf

March 7, 2019

Mr. Richard Rowe Project Manager Florida Department of Environmental Protection Bureau of Design & Construction 3900 Commonwealth Blvd. MS520 Tallahassee, Florida 32399

Re: Day Use Restroom ADA Modifications Ochlockonee River State Park

Mr. Rowe, We are pleased to have the opportunity to provide services related to the ADA modifications/renovations of one of the restroom buildings at Ochlockonee State Park. Based upon our site visit and conversations, we understand the goals to include the following:

• Complete removal of the existing plumbing fixtures, toilet partitions, and counters. Existing roof and support systems to remain. Exterior walls to the fullest extent possible, are to remain. Existing screens to remain if possible.

• Reconfigure both men’s and women’s restroom to provide ADA compliance including the use of the Florida ADA stall. The total number of fixtures is to remain unchanged.

• Modification of exterior walls particularly around the entrance can be considered if it is necessary to provide a compliant configuration.

• Demolition of the existing slab can be considered.

• Addressing the spauling concrete along the north façade included.

• Handicapped access to the rear screened porch should be provided.

• Paving/concrete that meets ADA guidelines should be provided around at least one of the existing cooking grills.

• It is our understanding the CAD files of the existing building are not available. Work is to be based upon the pdf files of scanned images dated 1965 previously provided by DEP.

Per your direction, our scope is limited ADA modifications only unless specifically noted above. Any renovation beyond those related to ADA compliance is excluded. The South façade currently experiences erosion issues from rain water falling from the roof. Addressing this situation is not included in the scope of work.

DEP is going to handle modifications to the parking lot for ADA compliance internally, and is therefore not part of this scope. In addition, it appeared that access from the parking lot to the facility was already ADA compliant. No work is anticipated or included for these areas.

It is our understanding that all hazardous material testing including asbestos and lead testing is being addressed separately by DEP. Identification and remediation are not included in our scope.

Per a letter from the Florida Department of State provided by DEP and dated January 14, 2019, this building is not considered Historic despite its age. Historic preservation and/or documentation is therefore not necessary, and is not included in the scope. It is also assumed that the Archaeological Resource Management (ARM) services referenced in the same letter will be addressed by DEP.

Plumbing and electrical upgrades are limited to what is required by code to support the new restroom layout. Due to the age of the structure, it is possible that the code will require the electrical system within

Dodstone Architects | 3011-1 Powell Road | Tallahassee, FL 32308 | 850.656.7326 | #AA26001632 the building to be upgraded throughout. The electrical engineer should be able to make that determination during the As-Built phase. Work more than five feet beyond the building is not included for any discipline.

All ventilation is to be by passive means. No mechanical system design is included. Should any structural repairs/upgrades, plumbing upgrades, or other non-ADA modifications be requested by any of the permitting agencies, or DEP, these services can be provided for an additional negotiated fee. It is our understanding that neither high-low water fountains nor utility sinks are located on or near the buildings. If our code research indicates that these would be required, they will be incorporated into the design.

The scope of work does not call for civil engineering; landscaping; or structural services and as such are not included with this proposal.

Our approach to the project would be as follows:

Task 1 - As-Built review Description: Review existing construction documents. Input plan information into CAD in preparation for field confirmation. Visit the site and perform field verification as it relates to the overall project scope.

Update CAD drawings as required. The electrical engineer will advise if the electrical system will need to be completely upgraded based upon their observations. While this will impact the construction cost, it will not impact the design cost provided a decision on whether to completely overhaul the system or not is made prior to the commencement of the 30% Construction Document phase.

Deliverables: Deliverables will consist of pdf files of the floor plans and exterior elevations sent electronically to DEP’s designated project manager. Documentation of plumbing and electrical equipment will be limited to what is required to achieve the project goals as previously listed. A written recommendation regarding how to address the electrical system will be prepared by Applied Engineering and submitted in pdf format. Specific documentation of ADA infractions would not be indicated as a complete re-model of the interior is anticipated.

Subtask 1 As-Built Review

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 $0.00 Registered Architect $133.00 11 $1,463.00 Graduate Architect $88.00 10 $880.00 CADD Operator $60.00 12 $720.00 $3,063.00

FSM Engineering Principal/Senior Engineer $130.64 3 $391.92

Project Engineer $110.15 9 $991.35 Staff Engineer $80.38 8 $643.04 CADD Tech $49.23 4 $196.92 Admin $34.02 2 $68.04 $2,291.27

Applied Research Professional Engineer $134.00 5 $670.00 CAD/Designer $59.00 8 $472.00 Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $1,142.00 Subtask 1 As-Built Review $6,496.27

Reimbursable Costs

Mileage 124 miles. No Charge to DEP Printing No Charge - all deliverables will be electronic

Total $0.00

Schedule: Within 20 working days from receipt of written Notice to Proceed

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Task 1 – Reimbursable Costs: $0

No mileage being charged to DEP

All deliveries will be in electronic format

Total Task 1 Costs:

$6,496.27

Task 2 – Preparation of 30% Construction Documents Description: Prepare architectural floor plans showing the proposed fixture layout. Identify any extensions of the exterior concrete slab.

Deliverables: Deliverables will consist of pdf files of the developed floor plans sent electronically to DEP’s designated project manager. If deemed desirable by DEP, DodStone will also review the submission with them at DEP’s Tallahassee office.

Schedule: Delivery will be made within 20 working days from receipt of written acceptance of the Delivery of Task 1.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Subtask 2 Preparation of 30% Construction Documents

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 8 $1,064.00 Graduate Architect $88.00 14 $1,232.00 CADD Operator $60.00 12 $720.00 $3,100.00 Subtask 2 Preparation of 30% Construction Documents $3,100.00

Task 2 – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 2 Costs:

Task 3a – Preparation of 60% Construction Documents Description: Preparation of architectural, electrical, and plumbing drawings to the extend necessary to convey overall intent. Schedules of major components would be included to convey basis-of-design selections. An order a magnitude, probable construction cost will be provided to DEP with this submittal.

Deliverables: Deliverables will consist of pdf files of the following: architectural, electrical, and plumbing floor plans; schedules showing door, restroom accessories, finishes, louvers, plumbing fixtures, and light fixture selections; and exterior and interior elevations. Probable cost will be conveyed via e-mail.

Schedule: Delivery will be made within 20 working days from receipt of written acceptance of Task 2.

Subtask 3a Preparation of 60% Construction Documents

Registered Architect $133.00 9 $1,197.00 Graduate Architect $88.00 24 $2,112.00 CADD Operator $60.00 24 $1,440.00 $4,833.00

Engineer $130.64 1 $130.64

Project Engineer $110.15 6 $660.90 Staff Engineer $80.38 9 $723.42 CADD Tech $49.23 14 $689.22

$2,272.22

Applied Research Professional Engineer $134.00 4 $536.00 CAD/Designer $59.00 4 $236.00 Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $772.00 Subtask 3a Preparation of 60% Construction Documents $7,877.22

Task 3a – Reimbursable Costs: $0

Total Task 3a Costs:

$7,877.22.

Task 3b –60% Review meeting Description: After DEP has completed their review of the deliverables prepared under Task 3a, Dodstone will attend a review meeting with DEP’s project manager to go over any comments.

Deliverables: Meeting minutes will be issued electronically in pdf format.

Schedule: Minutes will be issued within 5 working days of the meeting.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Subtask 3b 60% Review Meeting

Registered Architect $133.00 3 $399.00 Graduate Architect $88.00 $0.00 CADD Operator $60.00 $0.00 $399.00 Subtask 3b 60% Review Meeting $399.00

Task 3b – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 3b Costs:

Task 4 – Preparation of 100% Construction Documents Description: Incorporate any comments received previously from DEP regarding the 60% submittal.

Develop plans, interior elevations, sections, details, and specifications as necessary so DEP may use them to submit for a building permit and to solicit bids from potential contractors.

Deliverables: Deliverables of the full set of drawings (22” x 34”) and one printed set of specifications.

Electronic pdf files of both will also sent electronically to DEP’s designated project manager.

Schedule: Delivery will be made within 20 working days from receipt of written acceptance of Tasks 3a and 3b.

Subtask 4 Preparation of 100% Construction Documents

Registered Architect $133.00 12 $1,596.00 Graduate Architect $88.00 24 $2,112.00

$5,232.00

FSM Engineering Principal/Senior Engineer $130.64 1 $130.64 Project Engineer $110.15 6 $660.90 Staff Engineer $80.38 9 $723.42 CADD Tech $49.23 14 $689.22

Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00

Subtask 4 Preparation of 100% Construction Documents $8,276.22

Task 4 – Reimbursable Costs

Subtask 4 Preparation of 100% Construction Documents

Mileage n/a Printing $200 Not to exceed

Total $200.00

Total Task 4 Costs:

$8,476.22

Task 5a –Permitting and Bidding Assistance.

Description: Respond in writing to any bid and/or permitting questions or comments. Revise and re-issue any sheets or specifications that were modified based upon questions or comments arising during the bidding, or permitting procedures.

Deliverables: Signed and sealed construction documents as required for permitting. With regards to bid questions or permitting comments, deliverables will consist of pdf files of any impacted sheets or specifications and will be sent electronically to DEP’s designated project manager. Responses to any permitting questions will be delivered in pdf format within 14 working days of DodStone’s receipt of those comments. Response to bid questions will be delivered in pdf format within 14 working days of DodStone’s written receipt of those comments.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent (unless mandated by the permitting officials).

Subtask 5a Permitting and Bidding

Registered Architect $133.00 6 $798.00 Graduate Architect $88.00 5 $440.00 CADD Operator $60.00 6 $360.00 $1,682.00

Engineer $130.64 1 $130.64

Project Engineer $110.15 2 $220.30 Staff Engineer $80.38 2 $160.76 CADD Tech $49.23 3 $147.69

$727.43

Applied Research Professional Engineer $134.00 2 $268.00 CAD/Designer $59.00 2 $118.00 Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $386.00 Subtask 5a Permitting and Bidding $2,795.43

Task 5a – Reimbursable Costs

Subtask 5 Permitting and Bidding

Mileage n/a Printing $600 Not to exceed

Total $600.00

Total Task 5a Costs:

$3,395.43

Task 5b –Pre-Contruction Meeting Description: Dodstone will send one staff member familiar with the project to attend an on-site Pre- Construction meeting for this project, at the request of DEP.

Deliverables: Meeting minutes will be prepared and delivered in pdf format within 7 working days of the Pre-Construction Meeting.

Subtask 5b Pre-Construction Site meeting

Graduate Architect $88.00 $0.00 CADD Operator $60.00 $0.00

Subtask 5b Pre-Construction Site meeting $798.00

Task 5b – Reimbursable Costs: $0

Total Task 5b Costs:

$798.00

Task 6a – Limited Construction Administration Services.

Description: The design team shall review electronically submitted shop drawings and shall respond to any questions submitted by the contractor. At the project’s completion, the design team will convert the drawing set to dwg format. This will include the original permitted drawings with any revisions that were prepared and issued by the design team. It would not include field changes made by the contractor.

Deliverables: Shop drawing comments will be noted on the pdf file and sent electronically to DEP’s designated project manager. These will be returned within ten working days of their receipt by Dodstone.

Any Addendum or RFI response issued, will be sent electronically in pdf format also. RFI responses will be issued within ten working days of their receipt by Dodstone. DWG files of the project following DEP CAD Guidelines will be delivered within 25 working days after the substantial review site visit.

accurate, timely, and reflect DEP’s intent for the project.

Subtask 6a Limited Construction Administration Services

(excluding site visits)

Dodstone Architects Principal $168.00 1 $168.00

Graduate Architect $88.00 10 $880.00

$3,004.00

Engineer $130.64 1 $130.64 Project Engineer $110.15 2 $220.30 Staff Engineer $80.38 1 $80.38 CADD Tech $49.23 2 $98.46 Admin $34.02 4 $136.08 $665.86

CAD/Designer $59.00 0 $0.00 Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $670.00

Subtask 6a Limited Construction Administration Services $4,339.86

Task 6a – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6a Costs:

$4,339.86

Task 6b – Architectural Interim Site Visit 1.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field reports will be delivered within 7 working days of the site visit in pdf format.

Subtask 6b Architectural Interim Site Visit 1

Graduate Architect $88.00 $0.00

Subtask 6b Architectural Interim Site Visit 1 $798.00

Graduate Architect $88.00 $0.00

Task 6b – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6b Costs:

Task 6c – Architectural Interim Site Visit 2.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Subtask 6c Architectural Interim Site Visit 2

Graduate Architect $88.00 $0.00

Subtask 6c Architectural Interim Site Visit 2 $798.00

Task 6c – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6c Costs:

Task 6d – Architectural Interim Site Visit 3.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Subtask 6d Architectural Interim Site Visit 3

Graduate Architect $88.00 $0.00

Subtask 6d Architectural Interim Site Visit 3 $798.00

Task 6d – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6d Costs:

Task 6e – Architectural Substantial Completion Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued confirming the project is Substantially Complete. A punch list will be generated noting any remaining items that need to be correct by Contractor.

Deliverables: Field report/punch list will be delivered within 7 working days of the site visit in pdf format.

Subtask 6e Architectural Substantial Completion Site Visit

Registered Architect $133.00 7 $931.00 Graduate Architect $88.00 $0.00

Subtask 6e Architectural Substantial Completion Site Visit $931.00

Task 6e – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6e Costs:

$931.00

Task 6f –Plumbing Rough-in Site Visit.

Description: The plumbing engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Subtask 6f Plumbing Rough-in Site Visit

Registered Architect $133.00 1 $133.00 Graduate Architect $88.00 $0.00

Subtask 6f Plumbing Rough-in Site Visit $133.00

Engineer $130.64 $0.00

Project Engineer $110.15 4 $440.60 Staff Engineer $80.38 $0.00 CADD Tech $49.23 $0.00 Admin $34.02 $0.00 $440.60 Subtask 6f Plumbing Rough-in Site Visit $573.60

Task 6f – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6f Costs:

$573.60

Task 6g – Electrical Rough-in Site Visit.

Description: The electrical engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Subtask 6g Electrical Rough-in Site Visit

Graduate Architect $88.00 $0.00

Subtask 6g Electrical Rough-in Site Visit $133.00

Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00

Subtask 6g Electrical Rough-in Inspection Site Visit $803.00

Task 6g – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6g Costs:

$803.00

Brady_J Cross-Out

Brady_J Text Box $536.00

Brady_J Text Box $669.00

Task 6h – Architectural Final Completion Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting if there are any items on the punch list that remain to be corrected by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Subtask 6h Architectural Final Completion Site Visit

Graduate Architect $88.00 $0.00

Subtask 6h Architectural Final Completion Site Visit $798.00

Task 6h – Reimbursable Costs: $0

All deliveries will be in electronic format

Total Task 6h Costs:

General Conditions

We agree to complete the work as outlined in the proposal for the following lump sum amounts:

Summary Provider Base

Service Additional

Service Subtotal Reimb. Total

Task 1 DS $3,063.00 $6,496.27 $0.00 $6,496.27

FSM $2,291.27

AEI $1,142.00

Task 2 DS $3,100.00 $3,100.00 $0.00 $3,100.00

FSM

AEI

Task 3a DS $4,833.00 $7,877.22 $0.00 $7,877.22

FSM $2,272.22

AEI $772.00

Task 3b DS $399.00 $399.00 $0.00 $399.00

FSM

AEI

Task 4a DS $5,232.00 $8,276.22 $200.00 $8,476.22

FSM $2,272.22

AEI $772.00

Task 5a DS $1,682.00 $2,795.43 $600.00 $3,395.43

FSM $727.43

AEI $386.00

Taks 5b Pre-Bid Meeting DS $798.00 $798.00 $0.00 $798.00

FSM

AEI

Task 6a DS $3,004.00 $4,339.86 $0.00 $4,339.86

FSM $665.86

AEI $670.00

Task 6b DS $798.00 $798.00 $0.00 $798.00

FSM $0.00

AEI $0.00

Task 6c DS $798.00 $798.00 $0.00 $798.00

FSM $0.00

AEI $0.00

Task 6d DS $798.00 $798.00 $0.00 $798.00

FSM $0.00

AEI $0.00

Task 6e DS $931.00 $931.00 $0.00 $931.00

FSM $0.00

AEI $0.00

Task 6f DS $133.00 $706.60 $0.00 $706.60

FSM $573.60

AEI $0.00

Task 6g DS $133.00 $936.00 $0.00 $936.00

FSM $0.00

AEI $803.00

Task 6h DS $798.00 $798.00 $0.00 $798.00

FSM $0.00

AEI $0.00

$32,553.33 $7,294.27 $39,847.60 $800.00 $40,647.60

NTE

Architectural Interim Site Visit 1

Preparation of 30% Construction Documents

As-Builts

Limited Construction Administration Services

Permitting and Bidding Assistance

Preparation of 100% Construction Documents

60% Review Meeting

Preparation of 60% Construction Documents

Architectural Final Completion Site Visit

Architectural Interim Site Visit 2

Architectural Interim Site Visit 3

Architectural Substantial Completion Site Visit

Plumbing Rough-in Site Visit

Electrical Rough-in Site Visit

Brady_J Text Box $440.60

Brady_J Text Box $536.00

Brady_J Text Box $573.60

Brady_J Text Box $573.60

Brady_J Text Box $669.00

Brady_J Text Box $669.00

Brady_J Text Box $39447.60

Brady_J Text Box $40,247.60

Total: $40,647.60

Project Schedule Summary:

In all cases, the deliverables for a given Task will be provided to DEP on or before the time frame listed below. DEP review times are not included, but are assumed to occur between each Task. Written acceptance of a submission from DEP are assumed to include all comments pertaining to that submission.

Receipt of additional comments later may require an extension of the subsequent deadline.

Task Working Days From Task 1: As-Built Review 20 Receipt of Signed notice to Proceed Task 2: 30% CDs 20 Written acceptance/comments from DEP of Task 1 Task 3a: 60% CDs 20 Written acceptance/comments from DEP of Task 2 Task 3b: 60% Review Meeting 5 Date of the review meeting Task 4: 100% CDs 20 Written acceptance/comments from DEP of Tasks 3a+3b Task 5a: Permit & Bidding Bid Question Response 14 Written receipt of questions Permit Comment Response 14 Written receipt of comment Task 5b: Pre-Con Meeting 7 Date of the Pre-Con Meeting Task 6a: Limited CA Services Review of shop drawings 10 Electronic receipt of shop drawings RFI response 10 Electronic/written receipt of question Delivery of dwg CAD files 25 Substantial Review site visit Tasks 6b – 6h (site visits) 7 From date of visit

Client’s Responsibilities The Client and/or User shall provide the following:

1. Full information about the objectives, schedule, constraints and existing conditions of the Project.

2. Establishment of a construction budget with reasonable contingencies that meets the Project

Requirements.

3. Employment of a qualified General Contractor to perform the construction Work.

4. Prompt responses to questions issued by DG regarding information necessary to complete the work on schedule.

5. Access to the site as necessary to perform the work (to be coordinated in advance with Park Staff).

6. Provide dwg and pdf files of the existing facilities for use in the preparation of the construction documents as listed previously.

7. Provide a site location map identifying the locations of the restroom structures within the park.

8. Provide a copy of DEP’s latest CAD Guidelines/Standards.

9. Provide all necessary communication and coordination with the State’s Historic Preservation Department.

10. All work associated with the identification, testing, and abatement of any existing hazardous materials.

Miscellaneous Provisions

1. DG shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials.

2. Application for a septic permit is not anticipated to be required and is therefore not included.

3. All deliverables are electronic unless specifically noted otherwise.

4. Procurement of the actual permit is not included. We will provide the drawings necessary to obtain a permit and will assist in filling out any required forms relating to the actual work performed. No energy forms are included. DEP will be responsible for delivering the drawings to the permitting agencies.

5. Site visitation by the design team is limited as described previously. Additional site visits can be included for an additional fee of $798 per person, per trip via task assignment change order.

6. At the close of the project, DG will provide 2D electronic deliverables in .dwg format and will follow FDEP’s CAD guidelines provided to us by DEP at the start of the project. 3D models or CAD files are not included.

7. Any services provided beyond the scope of this project will be billed at the hourly rates agreed upon within the 2014 Open End contract with DEP or based upon a negotiated lump sum. Cost estimating services except as previously stated, are not included.

8. Plumbing and electrical work is limited to within the bounds of the building, and five feet beyond.

9. Typically, it is not required to address issues pertaining to NFPA 1-18 on a projected limited to ADA renovations. Should this come up during permit review, additional fees will be required. Documentation of the existing pressure and/or flow rates from any nearby hydrants would be required. Depending upon the existing conditions, Civil engineering services may need to be included.

9. No civil, structural, or mechanical work is anticipated or included under this scope. Should at any point those services be required, additional fees would apply.

10. It is our understanding that all Pay Application review will be performed by DEP and is therefore not included with this proposal.

Limit of Liability

Pursuant to section 558.0035 Florida statutes, DodStone Group Architects, Inc. is the responsible party for the professional services it agrees to provide under this agreement. No individual professional employee, agent, director, officer or principal may be individually liable for negligence arising out of this contract.

The standard AIA contract between Architect and Owner are adopted by reference. We look forward to working with you on this project. Please call if you have any questions concerning the hourly task breakdown or the proposed scope of work. Thank you for your consideration on this project.

Payment

Payment request for each Task will be made upon submission of each deliverable and approval of the deliverables by DEPl. During the Construction Administration Phase, site visits will be invoiced after they have been completed and the field report issued.

Financial Consequences

It is understood that no payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the DodStone Group shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to DEP within 15 consecutive days. If a satisfactory deliverable in not submitted within the specified timeframe, DEP may, in its sole discretion terminate the Contract for failure to perform.

Notification of any deliverables deemed unsatisfactory by DEP must be transmitted in writing to DG within 20 consecutive days of receipt of that deliverable. After that time frame deliverables are assumed approved by DEP.

Sincerely, Joel L. Dodson, AIA Principal Architect Dodstone Architects, Inc.

From: Karin Zawrotny To: Brady, Jack Cc: Stone, Philip Subject: Re: Corrections approval request for the Ochlockonee River - Day Use Restroom ADA Modifications Date: Monday, March 18, 2019 10:29:10 AM Attachments: Ocklochonee State Park FINAL.pdf

Jack, I have reviewed your markups and agree with all of them. I only wish I had caught those errors myself.

As requested, I have incorporated the corrections into our proposal. I also amended the date to keep things clear moving forward.

Karin Zawrotny, AIA, LEED AP BD+C DodStone Group Architects, Inc.

AA26001632

3011 Powell Road Tallahassee, FL 32308 850 656-7326 kzawrotny@dodstone.com https://clicktime.symantec.com/3UHh9NscDtZRgER9GfUvtsr7Vc?u=www.dodstone.com Facebook page: https://clicktime.symantec.com/3D1jbJhTzzd5mceUKR1DpLE7Vc?

u=https%3A%2F%2Fwww.facebook.com%2FDodStone-Group-Architects-1642865775951378%2Ftimeline%2F

On Mar 15, 2019, at 3:16 PM, Brady, Jack <Jack.Brady@FloridaDEP.gov> wrote:

<CN212 TA7 Calculations Corrections.pdf> mailto:kzawrotny@dodstone.com mailto:Jack.Brady@FloridaDEP.gov mailto:Philip.Stone@dep.state.fl.us mailto:kzawrotny@dodstone.com mailto:Jack.Brady@FloridaDEP.gov

March 18, 2019

Mr. Richard Rowe Project Manager Florida Department of Environmental Protection Bureau of Design & Construction 3900 Commonwealth Blvd. MS520 Tallahassee, Florida 32399

Re: Day Use Restroom ADA Modifications Ochlockonee River State Park

Mr. Rowe, We are pleased to have the opportunity to provide services related to the ADA modifications/renovations of one of the restroom buildings at Ochlockonee State Park. Based upon our site visit and conversations, we understand the goals to include the following:

• Complete removal of the existing plumbing fixtures, toilet partitions, and counters. Existing roof and support systems to remain. Exterior walls to the fullest extent possible, are to remain. Existing screens to remain if possible.

• Reconfigure both men’s and women’s restroom to provide ADA compliance including the use of the Florida ADA stall. The total number of fixtures is to remain unchanged.

• Modification of exterior walls particularly around the entrance can be considered if it is necessary to provide a compliant configuration.

• Demolition of the existing slab can be considered.

• Addressing the spauling concrete along the north façade included.

• Handicapped access to the rear screened porch should be provided.

• Paving/concrete that meets ADA guidelines should be provided around at least one of the existing cooking grills.

• It is our understanding the CAD files of the existing building are not available. Work is to be based upon the pdf files of scanned images dated 1965 previously provided by DEP.

Per your direction, our scope is limited ADA modifications only unless specifically noted above. Any renovation beyond those related to ADA compliance is excluded. The South façade currently experiences erosion issues from rain water falling from the roof. Addressing this situation is not included in the scope of work.

DEP is going to handle modifications to the parking lot for ADA compliance internally, and is therefore not part of this scope. In addition, it appeared that access from the parking lot to the facility was already ADA compliant. No work is anticipated or included for these areas.

It is our understanding that all hazardous material testing including asbestos and lead testing is being addressed separately by DEP. Identification and remediation are not included in our scope.

Per a letter from the Florida Department of State provided by DEP and dated January 14, 2019, this building is not considered Historic despite its age. Historic preservation and/or documentation is therefore not necessary, and is not included in the scope. It is also assumed that the Archaeological Resource Management (ARM) services referenced in the same letter will be addressed by DEP.

Plumbing and electrical upgrades are limited to what is required by code to support the new restroom layout. Due to the age of the structure, it is possible that the code will require the electrical system within the building to be upgraded throughout. The electrical engineer should be able to make that determination during the As-Built phase. Work more than five feet beyond the building is not included for any discipline.

All ventilation is to be by passive means. No mechanical system design is included. Should any structural repairs/upgrades, plumbing upgrades, or other non-ADA modifications be requested by any of the permitting agencies, or DEP, these services can be provided for an additional negotiated fee. It is our understanding that neither high-low water fountains nor utility sinks are located on or near the buildings. If our code research indicates that these would be required, they will be incorporated into the design.

The scope of work does not call for civil engineering; landscaping; or structural services and as such are not included with this proposal.

Our approach to the project would be as follows:

Task 1 - As-Built review Description: Review existing construction documents. Input plan information into CAD in preparation for field confirmation. Visit the site and perform field verification as it relates to the overall project scope.

Update CAD drawings as required. The electrical engineer will advise if the electrical system will need to be completely upgraded based upon their observations. While this will impact the construction cost, it will not impact the design cost provided a decision on whether to completely overhaul the system or not is made prior to the commencement of the 30% Construction Document phase.

Deliverables: Deliverables will consist of pdf files of the floor plans and exterior elevations sent electronically to DEP’s designated project manager. Documentation of plumbing and electrical equipment will be limited to what is required to achieve the project goals as previously listed. A written recommendation regarding how to address the electrical system will be prepared by Applied Engineering and submitted in pdf format. Specific documentation of ADA infractions would not be indicated as a complete re-model of the interior is anticipated.

Registered Architect $133.00 11 $1,463.00 Graduate Architect $88.00 10 $880.00 CADD Operator $60.00 12 $720.00 $3,063.00

Engineer $130.64 3 $391.92

Project Engineer $110.15 9 $991.35 Staff Engineer $80.38 8 $643.04 CADD Tech $49.23 4 $196.92

$2,291.27

CAD/Designer $59.00 8 $472.00 Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $1,142.00 Subtask 1 As-Built Review $6,496.27

Mileage 124 miles. No Charge to DEP Printing No Charge - all deliverables will be electronic

Total $0.00

Schedule: Within 20 working days from receipt of written Notice to Proceed

Task 1 – Reimbursable Costs: $0

Total Task 1 Costs:

$6,496.27

Task 2 – Preparation of 30% Construction Documents Description: Prepare architectural floor plans showing the proposed fixture layout. Identify any extensions of the exterior concrete slab.

Deliverables: Deliverables will consist of pdf files of the developed floor plans sent electronically to DEP’s designated project manager. If deemed desirable by DEP, DodStone will also review the submission with them at DEP’s Tallahassee office.

Schedule: Delivery will be made within 20 working days from receipt of written acceptance of the Delivery of Task 1.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, Subtask 2 Preparation of 30% Construction Documents

Registered Architect $133.00 8 $1,064.00 Graduate Architect $88.00 14 $1,232.00 CADD Operator $60.00 12 $720.00

Subtask 2 Preparation of 30% Construction Documents $3,100.00

Task 2 – Reimbursable Costs: $0

Total Task 2 Costs:

Task 3a – Preparation of 60% Construction Documents Description: Preparation of architectural, electrical, and plumbing drawings to the extend necessary to convey overall intent. Schedules of major components would be included to convey basis-of-design selections. An order a magnitude, probable construction cost will be provided to DEP with this submittal.

Deliverables: Deliverables will consist of pdf files of the following: architectural, electrical, and plumbing floor plans; schedules showing door, restroom accessories, finishes, louvers, plumbing fixtures, and light fixture selections; and exterior and interior elevations. Probable cost will be conveyed via e-mail.

Schedule: Delivery will be made within 20 working days from receipt of written acceptance of Task 2.

Subtask 3a Preparation of 60% Construction Documents

Registered Architect $133.00 9 $1,197.00 Graduate Architect $88.00 24 $2,112.00

$4,833.00

Engineer $130.64 1 $130.64

Staff Engineer $80.38 9 $723.42 CADD Tech $49.23 14 $689.22

Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00

Subtask 3a Preparation of 60% Construction Documents $7,877.22

Task 3a – Reimbursable Costs: $0

Total Task 3a Costs:

$7,877.22.

Task 3b –60% Review meeting Description: After DEP has completed their review of the deliverables prepared under Task 3a, Dodstone will attend a review meeting with DEP’s project manager to go over any comments.

Deliverables: Meeting minutes will be issued electronically in pdf format.

Schedule: Minutes will be issued within 5 working days of the meeting.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, Subtask 3b 60% Review Meeting

Registered Architect $133.00 3 $399.00 Graduate Architect $88.00 $0.00 CADD Operator $60.00 $0.00

Subtask 3b 60% Review Meeting $399.00

Task 3b – Reimbursable Costs: $0

Total Task 3b Costs:

Task 4 – Preparation of 100% Construction Documents Description: Incorporate any comments received previously from DEP regarding the 60% submittal.

Develop plans, interior elevations, sections, details, and specifications as necessary so DEP may use them to submit for a building permit and to solicit bids from potential contractors.

Deliverables: Deliverables of the full set of drawings (22” x 34”) and one printed set of specifications.

Electronic pdf files of both will also sent electronically to DEP’s designated project manager.

Schedule: Delivery will be made within 20 working days from receipt of written acceptance of Tasks 3a and 3b.

Subtask 4 Preparation of 100% Construction Documents

Graduate Architect $88.00 24 $2,112.00

$5,232.00

FSM Engineering Principal/Senior Engineer $130.64 1 $130.64

Staff Engineer $80.38 9 $723.42 CADD Tech $49.23 14 $689.22

Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00

Subtask 4 Preparation of 100% Construction Documents $8,276.22

Task 4 – Reimbursable Costs

Subtask 4 Preparation of 100% Construction Documents

Printing $200 Not to exceed

Total $200.00

Total Task 4 Costs:

$8,476.22

Task 5a –Permitting and Bidding Assistance.

Description: Respond in writing to any bid and/or permitting questions or comments. Revise and re-issue any sheets or specifications that were modified based upon questions or comments arising during the bidding, or permitting procedures.

Deliverables: Signed and sealed construction documents as required for permitting. With regards to bid questions or permitting comments, deliverables will consist of pdf files of any impacted sheets or specifications and will be sent electronically to DEP’s designated project manager. Responses to any permitting questions will be delivered in pdf format within 14 working days of DodStone’s receipt of those comments. Response to bid questions will be delivered in pdf format within 14 working days of DodStone’s written receipt of those comments.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent (unless mandated by the permitting officials).

Subtask 5a Permitting and Bidding

Graduate Architect $88.00 5 $440.00

$1,682.00

Project Engineer $110.15 2 $220.30 Staff Engineer $80.38 2 $160.76 CADD Tech $49.23 3 $147.69

$727.43

Applied Research Professional Engineer $134.00 2 $268.00 CAD/Designer $59.00 2 $118.00 Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $386.00 Subtask 5a Permitting and Bidding $2,795.43

Task 5a – Reimbursable Costs

Subtask 5 Permitting and Bidding

Printing $600 Not to exceed

Total $600.00

Total Task 5a Costs:

$3,395.43

Task 5b –Pre-Contruction Meeting Description: Dodstone will send one staff member familiar with the project to attend an on-site Pre- Construction meeting for this project, at the request of DEP.

Deliverables: Meeting minutes will be prepared and delivered in pdf format within 7 working days of the Pre-Construction Meeting.

Subtask 5b Pre-Construction Site meeting

Graduate Architect $88.00 $0.00

Subtask 5b Pre-Construction Site meeting $798.00

Task 5b – Reimbursable Costs: $0

Total Task 5b Costs:

Task 6a – Limited Construction Administration Services.

Description: The design team shall review electronically submitted shop drawings and shall respond to any questions submitted by the contractor. At the project’s completion, the design team will convert the drawing set to dwg format. This will include the original permitted drawings with any revisions that were prepared and issued by the design team. It would not include field changes made by the contractor.

Deliverables: Shop drawing comments will be noted on the pdf file and sent electronically to DEP’s designated project manager. These will be returned within ten working days of their receipt by Dodstone.

Any Addendum or RFI response issued, will be sent electronically in pdf format also. RFI responses will be issued within ten working days of their receipt by Dodstone. DWG files of the project following DEP CAD Guidelines will be delivered within 25 working days after the substantial review site visit.

Subtask 6a Limited Construction Administration Services

(excluding site visits)

Dodstone Architects Principal $168.00 1 $168.00

Graduate Architect $88.00 10 $880.00

$3,004.00

Project Engineer $110.15 2 $220.30 Staff Engineer $80.38 1 $80.38 CADD Tech $49.23 2 $98.46 Admin $34.02 4 $136.08 $665.86

Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00

Subtask 6a Limited Construction Administration Services $4,339.86

Task 6a – Reimbursable Costs: $0

Total Task 6a Costs:

$4,339.86

Task 6b – Architectural Interim Site Visit 1.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field reports will be delivered within 7 working days of the site visit in pdf format.

Graduate Architect $88.00 $0.00

Graduate Architect $88.00 $0.00

Task 6b – Reimbursable Costs: $0

Total Task 6b Costs:

Task 6c – Architectural Interim Site Visit 2.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, Subtask 6c Architectural Interim Site Visit 2

Graduate Architect $88.00 $0.00

Subtask 6c Architectural Interim Site Visit 2 $798.00

Task 6c – Reimbursable Costs: $0

Total Task 6c Costs:

Task 6d – Architectural Interim Site Visit 3.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Subtask 6d Architectural Interim Site Visit 3

Graduate Architect $88.00 $0.00

Subtask 6d Architectural Interim Site Visit 3 $798.00

Task 6d – Reimbursable Costs: $0

Total Task 6d Costs:

Task 6e – Architectural Substantial Completion Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued confirming the project is Substantially Complete. A punch list will be generated noting any remaining items that need to be correct by Contractor.

Deliverables: Field report/punch list will be delivered within 7 working days of the site visit in pdf format.

Subtask 6e Architectural Substantial Completion Site Visit

Registered Architect $133.00 7 $931.00 Graduate Architect $88.00 $0.00

Subtask 6e Architectural Substantial Completion Site Visit $931.00

Task 6e – Reimbursable Costs: $0

Total Task 6e Costs:

$931.00

Task 6f –Plumbing Rough-in Site Visit.

Description: The plumbing engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, Subtask 6f Plumbing Rough-in Site Visit

Graduate Architect $88.00 $0.00

Subtask 6f Plumbing Rough-in Site Visit $133.00

Engineer $130.64 $0.00

Project Engineer $110.15 4 $440.60 Staff Engineer $80.38 $0.00 CADD Tech $49.23 $0.00 Admin $34.02 $0.00 $440.60 Subtask 6f Plumbing Rough-in Site Visit $573.60

Task 6f – Reimbursable Costs: $0

Total Task 6f Costs:

$573.60

Task 6g – Electrical Rough-in Site Visit.

Description: The electrical engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Subtask 6g Electrical Rough-in Site Visit

Graduate Architect $88.00 $0.00

Subtask 6g Electrical Rough-in Site Visit $133.00

Associate Engineer $59.00 0 $0.00 Clerical $35.00 0 $0.00 $536.00 Subtask 6g Electrical Rough-in Inspection Site Visit $669.00

Task 6g – Reimbursable Costs: $0

Total Task 6g Costs:

$669.00

Task 6h – Architectural Final Completion Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting if there are any items on the punch list that remain to be corrected by the contractor.

Deliverables: Field report will be delivered within 7 working days of the site visit in pdf format.

Subtask 6h Architectural Final Completion Site Visit

Graduate Architect $88.00 $0.00

Subtask 6h Architectural Final Completion Site Visit $798.00

Task 6h – Reimbursable Costs: $0

Total Task 6h Costs:

General Conditions

We agree to complete the work as outlined in the proposal for the following lump sum amounts:

Total: $40,247.60

Project Schedule Summary:

In all cases, the deliverables for a given Task will be provided to DEP on or before the time frame listed below. DEP review times are not included, but are assumed to occur between each Task. Written acceptance of a submission from DEP are assumed to include all comments pertaining to that submission.

Receipt of additional comments later may require an extension of the subsequent deadline.

Task Working Days From Task 1: As-Built Review 20 Receipt of Signed notice to Proceed Task 2: 30% CDs 20 Written acceptance/comments from DEP of Task 1 Task 3a: 60% CDs 20 Written acceptance/comments from DEP of Task 2 Task 3b: 60% Review Meeting 5 Date of the review meeting Task 4: 100% CDs 20 Written acceptance/comments from DEP of Tasks 3a+3b Task 5a: Permit & Bidding Bid Question Response 14 Written receipt of questions Permit Comment Response 14 Written receipt of comment Task 5b: Pre-Con Meeting 7 Date of the Pre-Con Meeting Task 6a: Limited CA Services Review of shop drawings 10 Electronic receipt of shop drawings RFI response 10 Electronic/written receipt of question Delivery of dwg CAD files 25 Substantial Review site visit Tasks 6b – 6h (site visits) 7 From date of visit

Client’s Responsibilities The Client and/or User shall provide the following:

1. Full information about the objectives, schedule, constraints and existing conditions of the Project.

2. Establishment of a construction budget with reasonable contingencies that meets the Project

Requirements.

3. Employment of a qualified General Contractor to perform the construction Work.

4. Prompt responses to questions issued by DG regarding information necessary to complete the work on schedule.

5. Access to the site as necessary to perform the work (to be coordinated in advance with Park Staff).

6. Provide dwg and pdf files of the existing facilities for use in the preparation of the construction documents as listed previously.

7. Provide a site location map identifying the locations of the restroom structures within the park.

8. Provide a copy of DEP’s latest CAD Guidelines/Standards.

9. Provide all necessary communication and coordination with the State’s Historic Preservation Department.

10. All work associated with the identification, testing, and abatement of any existing hazardous materials.

Miscellaneous Provisions

1. DG shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials.

2. Application for a septic permit is not anticipated to be required and is therefore not included.

3. All deliverables are electronic unless specifically noted otherwise.

4. Procurement of the actual permit is not included. We will provide the drawings necessary to obtain a permit and will assist in filling out any required forms relating to the actual work performed. No energy forms are included. DEP will be responsible for delivering the drawings to the permitting agencies.

5. Site visitation by the design team is limited as described previously. Additional site visits can be included for an additional fee of $798 per person, per trip via task assignment change order.

6. At the close of the project, DG will provide 2D electronic deliverables in .dwg format and will follow FDEP’s CAD guidelines provided to us by DEP at the start of the project. 3D models or CAD files are not included.

7. Any services provided beyond the scope of this project will be billed at the hourly rates agreed upon within the 2014 Open End contract with DEP or based upon a negotiated lump sum. Cost estimating services except as previously stated, are not included.

8. Plumbing and electrical work is limited to within the bounds of the building, and five feet beyond.

9. Typically, it is not required to address issues pertaining to NFPA 1-18 on a projected limited to ADA renovations. Should this come up during permit review, additional fees will be required. Documentation of the existing pressure and/or flow rates from any nearby hydrants would be required. Depending upon the existing conditions, Civil engineering services may need to be included.

9. No civil, structural, or mechanical work is anticipated or…