CN-370000-CN212-T11CO2.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

(Revised 9-26-2018) Page 1 of 1

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description and Justification of Change:

Change in Task Amount:

Item Reimbursement Fixed Fee Total

Original Task Amount:

Task amount including all previous Change Orders:

Net increase/decrease in task amount for this Change Order:

Total Amounts with all Change Orders:

Change in Task Time:

Original Task Execution Date:

Original Task End Date:

Present Task End Date:

Net Change in Days:

New Task End Date:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 Digit FLAIR Code: Total:

CN212 11 2 61267C

Wekiwa Springs State Park Youth Camp Office

DodStone Architects

Karin Zawrotny 850-656-7326 kzawrotny@dodstone.com

Alyssa Skehan or successor 850-245-2781 Alyssa.Skehan@FloridaDEP.gov

Consultant is to provide construction administration services (Subtasks 7a through 7m) per the proposal dated 2/19/2020. The task end date will be extended by a year.

$ 3,242.92 $ 63,003.15 $ 66,246.07 $ 3,242.92 $ 77,885.33 $ 81,128.25 $ 3,525.10 $ 24,702.68 $ 28,227.78 $ 6,768.02 $ 102,588.01 $ 109,356.03

3/11/2020

12/31/2021

12/31/2021

12/31/2022

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2021.11.08 10:49:07 -05'00'

Laura Ross Laura S. Ross Digitally signed by Laura S. Ross Date: 2021.11.08 10:54:39 -05'00'

Jeffrey Whitfield Jeffrey Whitfield Digitally signed by Jeffrey Whitfield Date: 2021.12.17 10:51:16 -05'00'

Joel Dodson Jodie Dodson Digitally signed by Jodie Dodson Date: 2021.12.20 14:31:05 -05'00'

Bryan Bradner Bryan Bradner Digitally signed by Bryan Bradner Date: 2021.12.22 11:09:50 -05'00'

61267C 37503006080 080039/21 675002 U3200 131500 XR $ 28,227.78

$ 28,227.78

Dodstone Architects | 3011-1 Powell Road | Tallahassee, FL 32308 | 850.656.7326 | #AA26001632

February 19, 2020

Ms. Laura Ross Project Manager Florida Department of Environmental Protection Bureau of Design and Construction

Re: The Youth Camp Office Wekiwa Springs State Park

Ms. Ross:

We are pleased to submit this proposal to provide design and construction administrative services for the replacement of the old Infirmary with a new Youth Camp Office. Our understanding of the project scope is as follows:

The new Youth Camp Office is anticipated to include approximately 1,160sf of heated/cooled area and a covered porch. The program and layout are to be based upon documents prepared by DEP, dated 12/4/2019.

Construction is anticipated to consist of wood frame walls with cement board siding. Roof construction will consist of pre-engineered wood trusses with asphalt shingles. It is our understanding that all necessary utilities (power, city water, sewer, storm, and sufficient water pressure to meet NFPA 1-18) are located nearby and have the capacity to support this project. Similarly, it is assumed that access to the site by emergency vehicles as required by NFPA 1-18 is available. If any field verification demonstrates that this is not the case, additional design fees may be necessary. All interior and exterior finish selections are to follow Camp standards. DEP will forward those standard to Dodstone for their use and reference upon notice to proceed.

The Youth Camp Office will be located adjacent to the site of the old Infirmary. The adjacent parking lot with handicapped parking will be evaluated for ADA compliance. An accessible walkway is to be from this parking into the building. The existing building slab is to be removed.

Our approach to the project would be as follows:

Subtask 1a – Site Specific Survey & Data Collection Description: Southeastern Surveying & Mapping will provide a site-specific topographical survey for the following location: Proposed Camp Office Building, existing walkway from the proposed Camp Office to the existing Dining Hall and the existing parking lot. Surveyor will locate existing sanitary sewer man-hole, existing water fill station and known underground utilities. Survey will include all existing improvements and protected trees.

Deliverables: Deliverables will consist of electronic pdf files of the site specific survey sheets and an electronic autocad file of the site specific topographical survey.

Schedule: As summarized under the Project Schedule section.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fees:

Subtask 1a Site Specific Survey & Data Collection

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 3 $399.00 $483.00

Southeastern Survey & Mapping 1-person Survey Crew $118.13 12 $1,417.56 Survey/Cadd Tech $67.06 10 $670.60 Surveyor & Mapper $101.64 3 $304.92 Sr. Surveyor & Mapper $174.79 1.5 $262.19 $2,655.27

George & Associates Project Manager $129.00 4 $516.00 $516.00

Subtask 1a Site Specific Survey & Data Collection $3,654.27

Reimbursable Costs: None anticipated. All deliverables will be electronic.

Total Costs for Subtask 1a: $3,654.27

Subtask 1b – Pre-Application Meeting & Site Visit Description: George & Associates, Consulting Engineers, Inc. will attend Pre-Application Meeting with representatives of the Orange County Development Review Committee. The meeting will be to identify any additional site plan approval submittals other than the required submittal to the Building Department. George & Associates, Consulting Engineers, Inc. will also conduct a site visit of the proposed project to verify the existing infrastructure is in-place and that the design survey provides all the information needed to the complete the design of Camp Office park.

Deliverables: Deliverables will consist of pdf files of the meeting minutes listing the civil engineering and permitting requirements that will be required by Orange County for this project.

Schedule: As summarized under the Project Schedule section.

Subtask 1b Pre-Application Meeting & Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 2 $266.00 $350.00

George & Associates Project Manager $129.00 19 $2,451.00 $2,451.00

Subtask 1b Pre-Application Meeting & Site Visit $2,801.00

Reimbursable Costs:

Pre-Application Permit Fee $141.00 Per Diem (day) 2 $80 $160.00 Tolls (Roundtrip) $8.74 Mileage (Roundtrip) $0.445 524 $233.18 Total Reimbursables $542.92

Total Costs for Subtask 1b: $3,343.92

Subtask 2a – Program Confirmation & Schematic Design Description: Prior to design, a meeting will be held in DEP’s Tallahassee office to review the anticipated program to be used to develop the project. DEP will arrange for the park/user representatives to call into the meeting. Each room/room-type will be discussed to identify required adjacencies, finish requirements, security needs, and any unusual power/data needs. Site needs and building siting preferences will be reviewed. Based upon information received during this meeting and upon the document dated 12/4/2019 previously provided by DEP; a floor plan and building elevations will be developed. George & Associates will prepare an overall site plan.

Deliverables: Deliverables will consist of pdf files of the meeting minutes, and pdf files of the floor plan, and building exterior elevations.

Schedule: As summarized under the Project Schedule section.

Subtask 2a Program Confirmation & Schematic Design

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 1 $133.00 Registered Architect $133.00 20 $2,660.00 Graduate Architect $88.00 18 $1,584.00 CADD Operator $60.00 10 $600.00 $4,977.00

George & Associates Project Manager $129.00 6 $774.00 Sr. Engineering Tech. $72.00 12 $864.00

$1,638.00

Subtask 2a Program Confirmation & Schematic Design $6,615.00

Reimbursable Costs: None anticipated. All deliverables will be electronic and no out of town travel is anticipated.

Total Costs for Subtask 2a: $6,615.00

Subtask 2b – Soil borings Description: Upon approval of the proposed layout submitted in Subtask 2a, Dodstone will arrange with Ardaman & Associates to perform two soil borings to determine relevant characteristics of the soils and to confirm that the assumed loading of 4 klf for wall foundations and 50 kips for individual column foundations will not be exceeded. The SPT boring will be drilled using a procedure similar to the Standard Penetration Test outlined in ASTM-D1586. Each sample will be removed from the sampler in the field and then visually classified. Representative portions of the sample will be sealed and packaged for transportation to a laboratory for further analysis as required. Recommendations for foundation design will be included in a report summary along with the results of the site observations and laboratory testing.

The intended testing may not identify sinkhole conditions in the area. If conditions are found that warrant additional testing, additional fees will apply. Fees listed below assume that the site can be accessed by the truck mounted drilling equipment. If that is not the case, additional fees may apply. In the event that weaker soil is encountered at the proposed 15’ termination depth, additional testing and fees may be required.

Written authorization will be requested if this work is required.

Deliverables: Deliverables will consist of pdf files of the developed report.

Schedule: As summarized under the Project Schedule section.

Subtask 2b Soil borings

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 1.5 $199.50 CADD Operator $60.00 2 $120.00 $319.50

Ardaman & Associates, Inc. Principal Engineer $191.46 1 $191.46 Asst. Project Engineer $93.03 12 $1,116.36 CAD Operator $60.00 2.5 $150.00 Word Processor $48.30 2.5 $120.75

Subtotal Engineering

Services $1,578.57 Mobilization of Equip $200.00 5 $1,000.00 Cone Penetration Test $16.20 15 ft $243.00 Hand Auger Boring $15.00 15 ft $225.00 Subtotal Field $1,468.00

Grain Size Sieve Analysis $54.00 1 $54.00

Atterberg Limits $116.00 1 $116.00 Subtotal Laboratory $170.00 $3,216.57

Subtask 2b Soil borings $3,536.07

Total Costs for Subtask 2b: $3,536.07

Subtask 3a – Preparation of 60% Construction Documents Description: Incorporate any comments received previously from DEP regarding the Schematic Design submittal. Develop construction documents to a level that will convey the general intent of the design and proposed basis-of-design products for DEP’s review and comment. Anticipated drawings include:

Site plan Grading plan Accessible access between the building and parking Floor Plan Ceiling Plan Roof Plan Exterior Building Elevations Building Section & one Typical Exterior Wall Section Interior Cabinet Elevations Interior restroom elevations Door, Window, Finish, and Louver Schedules Electrical plans: Power and Lighting Mechanical plans

Plumbing plans Foundation Plan Framing Plan Deliverables: : Deliverables will consist of pdf files the drawings developed during this phase of work and cut sheets of any basis-of-design products. All submissions will be sent electronically in pdf format.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent.

Fees:

Subtask 3a Preparation of 60% Construction Documents

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 1.5 $252.00 Registered Architect $133.00 29 $3,857.00 Graduate Architect $88.00 24 $2,112.00

CADD Operator $60.00 20 $1,200.00 $7,421.00

FSM Engineering Principal/Senior Engineer $130.64 1 $130.64

Project Engineer $110.15 8 $881.20 Staff Engineer $80.38 7 $562.66 CADD Tech $49.23 10 $492.30 Admin $34.02 $0.00 $2,066.80

Applied Research Professional Engineer $134.00 4 $536.00 CAD/Designer $59.00 8 $472.00 $1,008.00

Bliss & Niytray Principal $178.77 2 $357.54 Engineer $83.43 8 $667.44 Sr. CAD Technician $93.86 8 $750.88

$1,775.86

George & Associates Project Manager $129.00 11 $1,419.00 Project Manager II $76.44 10 $764.40 Sr. Engineer Technician $72.00 23 $1,656.00

$3,839.40 Subtask 3a Preparation of 60% Construction Documents $16,111.06

Total Costs for Subtask 3a: $16,111.06

Subtask 3b – Construction Cost Projection based upon 60% CDs Description: Prepare an order-of-magnitude cost projection with line items of major component systems.

Deliverables: Deliverables will consist of pdf files of the cost projection emailed to DEP’s designated project manager.

Schedule: As summarized under the Project Schedule section.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fees:

Subtask 3b Construction Cost Projection based upon 60% CDs

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 3 $399.00 CADD Operator $60.00 4 $240.00 $639.00

FSM Project Engineer $110.15 2 $220.30 Admin $34.02 1 $34.02 $254.32

Applied Research Professional Engineer $134.00 1 $134.00 $134.00

Bliss & Niytray Principal $178.77 0.5 $89.39

$89.39

George & Associates Project Manager $129.00 1 $129.00 $129.00

Subtask 3b Construction Cost Projection based upon 60% CDs $1,245.71

Total Costs for Subtask 3b: $1,245.71

Subtask 3c – 60% Review Meeting Description: After DEP has completed their review of the deliverables prepared under Subtasks 3a and 3b, Dodstone and George & Associates will attend a review meeting with DEP in their Tallahassee office to go over any comments. Meeting minutes will be prepared documenting any decisions made.

Deliverables: Minutes will be issued electronically in pdf format.

Schedule: As summarized under the Project Schedule section.

Fees:

Subtask 3c 60% Review Meeting

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00

George & Associates Project Manager $129.00 2 $258.00

$258.00 Subtask 3c 60% Review Meeting $741.00

Total Costs for Subtask 3c: $741.00

Subtask 4a – Preparation of 90% Construction Documents Description: Incorporate any comments received previously from DEP regarding the 60% Construction Document Submission. Prepare civil, architectural, structural, mechanical, electrical, and plumbing drawings (22”x34” sized sheets) to the extent necessary for bidding and permitting. Specifications will be included as a separate 8-1/2 x 11 document or on the drawings as determined by the design team.

Deliverables: : Deliverables will consist of pdf files the drawings and specifications developed during this phase of work. All submissions will be sent electronically in pdf format.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent.

Fees:

Subtask 4a Preparation of 90% Construction Documents

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 1.5 $252.00 Registered Architect $133.00 30 $3,990.00 Graduate Architect $88.00 25 $2,200.00 CADD Operator $60.00 30 $1,800.00 $8,242.00

Engineer $130.64 1 $130.64

Project Engineer $110.15 9 $991.35 Staff Engineer $80.38 10 $803.80 CADD Tech $49.23 26 $1,279.98

$3,205.77

Applied Research Professional Engineer $134.00 3 $402.00 CAD/Designer $59.00 5 $295.00 $697.00

Bliss & Niytray Principal $178.77 2 $357.54 Engineer $83.43 16 $1,334.88 Sr. CAD Technician $93.86 8 $750.88

$2,443.30

George & Associates Project Manager $129.00 3 $387.00 Project Manager II $76.44 2 $152.88 Sr. Engineer Technician $72.00 8 $576.00

$1,115.88 Subtask 4a Preparation of 90% Construction Documents $15,703.95

Reimbursable Costs: No printing costs anticipated as DEP has stated they will perform their own printing.

Total Costs for Subtask 4a: $15.703.95

Subtask 4b – 90% Review Meeting Description: After DEP has completed their review of the deliverables prepared under Subtask 4a, Dodstone and George & Associates will attend a review meeting with DEP in their Tallahassee office to go over any comments. Meeting minutes will be prepared documenting any decisions made.

Deliverables: Minutes will be issued electronically in pdf format.

Schedule: As summarized under the Project Schedule section.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fees:

Subtask 4b 90% Review Meeting

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00

George & Associates Project Manager $129.00 2 $258.00

$258.00 Subtask 4b 90% Review Meeting $741.00

Total Costs for Subtask 4b: $741.00

Subtask 4c – Preparation of 100% Construction Documents Description: Incorporate any comments received previously from DEP regarding the 90% Construction Document Submission.

Deliverables: : Deliverables will consist of pdf files the drawings and specifications developed during this phase of work. All submissions will be sent electronically in pdf format.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent.

Fees:

Subtask 5 Preparation of 100% Construction Documents

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 1 $168.00 Registered Architect $133.00 3 $399.00 Graduate Architect $88.00 6 $528.00

$1,335.00

Engineer $130.64 1 $130.64

Project Engineer $110.15 2 $220.30 Staff Engineer $80.38 $0.00 CADD Tech $49.23 3 $147.69

$498.63

Applied Research Professional Engineer $134.00 1 $134.00 CAD/Designer $59.00 1 $59.00 $193.00

Bliss & Niytray Principal $178.77 1 $178.77 Engineer $83.43 4 $333.72 Sr. CAD Technician $93.86 4 $375.44

$887.93

George & Associates Project Manager $129.00 4 $516.00 Project Manager II $76.44 2 $152.88 Sr. Engineer Technician $72.00 6 $432.00

$1,100.88 Subtask 5 Preparation of 100% Construction Documents $4,015.44

Total Costs for Subtask 5: $4,015.44

Subtask 6a: Bidding Services Description: Respond in writing to any questions that arise during Bidding. Revise and re-issue any sheets or specifications as required.

Deliverables: Deliverables will consist of pdf files of any information generated as part of the response, and will be sent electronically to DEP’s designated project manager.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent (unless mandated by the permitting officials).

Fees:

Subtask 6a Bidding Services

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 3 $399.00 Graduate Architect $88.00 2 $176.00

$899.00

Engineer $130.64 0.5 $65.32

Project Engineer $110.15 2 $220.30 Staff Engineer $80.38 $0.00 CADD Tech $49.23 $0.00 Admin $34.02 1 $34.02 $319.64

Applied Research Professional Engineer $134.00 0.5 $67.00

$126.00

Bliss & Niytray Principal $178.77 1 $178.77

$178.77

$516.00

Subtask 6a Bidding Services $2,039.41

Reimbursable Costs: None anticipated. All deliverables will be electronic. If any sheets are required to be printed for use in permitting, it will be charged against the NTE printing costs associated with Task 5c.

Total Costs for Subtask 6a: $2,039.41

Subtask 6b: Environmental Resource Permit Description: George & Associates, Consulting Engineers, Inc. will assist in obtaining a Notice General Permit from the St. Johns Water Management District. Consultant will submit application, construction plans, design calculations and narratives.

Deliverable: George & Associates, Consulting Engineers, Inc. will submit a copy of the Environmental Resource Permit issued by the Southwest Florida Water Management District.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent (unless mandated by the permitting officials).

Fees:

Subtask 6b Environmental Resource Permit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 0.5 $84.00 Registered Architect $133.00 1 $133.00 $217.00

George & Associates Project Manager $129.00 4 $516.00 Project Manager II $76.44 10 $764.40 $1,280.40

Subtask 6b Environmental Resource Permit $1,497.40

Water Management Permit $700.00 Total Reimbursables $700.00

Total Costs for Subtask 6b: $2,197.40

Subtask 6c: Permitting Services Description: Provide DEP with signed and sealed drawings in either electronic format, or nine (9) signed and sealed printed sets as required for submission to the Orange County Development Review Committee. It is our understanding that DEP will be submitting for the permit. If DEP elects to have the design team apply for the permit, additional fees will apply. The design team will respond in writing to any permitting questions or comments and revise and re-issue any sheets or specifications as necessary. If DEP applies for the permit, all revisions will be sent to DEP for them to forward to the permitting agency.

Deliverables: Depending upon how DEP elects to submit for permit review, we will provide either electronically signed and sealed drawings or nine (9) printed signed and sealed sets for permit review. One additional unsigned and sealed printed set will be provided for DEP’s record. Copies of any responses or drawing revisions issued during this phase will be provided to DEP in electronic pdf format and as required for submission to the permitting office.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely, and that the scope has not exceeded DEP’s original intent (unless mandated by the permitting officials).

Fees:

Subtask 6c Permitting Services

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 1.5 $252.00 Registered Architect $133.00 5 $665.00 Graduate Architect $88.00 2 $176.00

$1,333.00

Engineer $130.64 0.5 $65.32

Project Engineer $110.15 2 $220.30 Admin $34.02 1 $34.02 $319.64

Applied Research Professional Engineer $134.00 0.5 $67.00

$126.00

Bliss & Niytray Principal $178.77 1.5 $268.16

$268.16

George & Associates Project Manager $129.00 8 $1,032.00 Project Manager II $76.44 16 $1,223.04 $2,255.04 Subtask 6c Permitting Services $4,301.84

Printing Costs NTE $2,000.00 Total Reimbursables $2,000.00

Total Costs for Subtask 6c: $6,301.84

Subtask 7a – Limited Construction Administration Services.

Description: The design team shall review electronically submitted shop drawings and shall respond to any Requests for Information submitted by the contractor. At the project’s completion, the design team will convert the drawing set to dwg format. This will include the original permitted drawings with any revisions that were prepared and issued by the design team. It would not include field changes made by the contractor.

Deliverables: Shop drawing comments will be noted on the pdf file and sent electronically to DEP’s designated project manager. These will be returned within ten working days of their receipt by Dodstone.

Any Addendum or RFI response issued, will be sent electronically in pdf format also. RFI responses will be issued within ten working days of their receipt by Dodstone. DWG files of the project following DEP CAD Guidelines will be delivered within 25 working days after the substantial review site visit.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7a Limited Construction Administration Services

(excluding site visits)

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Principal $168.00 1 $168.00 Registered Architect $133.00 12 $1,596.00 Graduate Architect $88.00 12 $1,056.00 $2,820.00

Engineer $130.64 1 $130.64

Project Engineer $110.15 7 $771.05 Staff Engineer $80.38 $0.00 CADD Tech $49.23 $0.00 Admin $34.02 3.5 $119.07

$1,020.76

Applied Research Professional Engineer $134.00 4 $536.00 $536.00

Bliss & Niytray Principal $178.77 2 $357.54

$357.54

$516.00

Subtask 7a Limited Construction Administration Services $5,250.30

Reimbursable Costs: None anticipated. All submissions will be electronic. If any printed drawings are required for permitting, those costs will be billed against the NTE amount associated with Subtask 5c. Any additional permit charges are assumed to be covered by either DEP or their Contractor.

Total Costs for Subtask 7a: $5,250.30

Subtask 7b – Pre-Construction Meeting.

Description: At DEP’s discretion, Dodstone will attend one on-site Pre-Construction meeting. Minutes will be issued to summarize what is discussed.

Deliverables: Minutes will be issued electronically in pdf format.

Schedule: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7b Pre-Construction Site meeting

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 12.5 $1,662.50 Subtask 7b Pre-Construction Site meeting $1,662.50

Per Diem (day) 1 $80 $80.00 Tolls (Roundtrip) $8.74 Mileage (Roundtrip) $0.445 520 $231.40 Total Reimbursables $320.14

Total Costs for Subtask 7b: $1,982.64

Subtask 7c – Architectural Interim Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7c Architectural Interim Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 12.5 $1,662.50 Subtask 7c Architectural Interim Site Visit 1 $1,662.50

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7b: $1,982.64

Subtask 7d – Electrical Site Visit.

Description: The electrical engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7d Electrical Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 1.5 $199.50 $199.50

Applied Research Professional Engineer $134.00 13 $1,742.00 $1,742.00 Subtask 7d Electrical Site Visit $1,941.50

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7d: $2,261.64

Subtask 7e – Plumbing Site Visit.

Description: The plumbing engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7e Plumbing Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Engineer $130.64 11 $1,437.04

$1,437.04 Subtask 7e Plumbing Site Visit $1,636.54

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7e: $1,956.68

Subtask 7f – Mechanical Site Visit.

Description: The mechanical engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7f Mechanical Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Engineer $130.64 11 $1,437.04

$1,437.04 Subtask 7f Mechanical Site Visit $1,636.54

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7f: $1,956.68

Subtask 7g – Structural Site Visit - Foundation.

Description: The structural engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

accurate, timely, and reflect DEP’s intent for the project.

Subtask 7g Structural Site Visit - Foundation

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 1 $133.00 $133.00

Engineer $83.43 12 $1,001.16 Clerical $59.59 1 $59.59

$1,150.14 Subtask 7g Structural Site Visit - Foundation $1,283.14

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7g: $1,603.28

Subtask 7h – Structural Site Visit – Framing/Roof.

Description: The structural engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7h Structural Site Visit - Framing/Roof

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Engineer $83.43 12 $1,001.16 Clerical $59.59 1 $59.59

$1,150.14 Subtask 7h Structural Site Visit - Framing/Roof $1,283.14

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7h: $1,603.28

Subtask 7i – Interim Civil Site Visit.

Description: The civil engineer shall visit the project site upon request by DEP. A report will be issued noting progress observed on the site and any items noticed that warrant correction by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7i Interim Civil Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 12 $1,548.00

$1,548.00 Subtask 7i Interim Civil Site Visit $1,681.00

Tolls (Roundtrip) $8.74

Total Reimbursables $321.92

Total Costs for Subtask 7i: $2,002.92

Subtask 7j – Substantial Civil Site Visit.

Description: The civil engineer shall visit the project site upon request by DEP. A report will be issued noting any punch list items. Project closeout documents will be submitted to Orange County and the St. Johns Water Management District by George & Associates.

Deliverables: As summarized under the Project Schedule summary.

accurate, timely, and reflect DEP’s intent for the project.

Subtask 7j Substantial Civil Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 16 $2,064.00 Project Engineer II $76.44 8 $611.52

$2,675.52 Subtask 7j Substantial Civil Site Visit $2,808.52

Tolls (Roundtrip) $8.74

Total Reimbursables $321.92

Total Costs for Subtask 7j: $3,130.44

Subtask 7k – Architectural Substantial Completion Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued confirming the project is Substantially Complete. A punch list will be generated noting any remaining items that need to be correct by Contractor.

Deliverables: As summarized under the Project Schedule summary. The CAD files for the project will be provided to DEP in dwg format.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7k Architectural Substantial Completion Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 15 $1,995.00 Subtask 7k Architectural Substantial Completion Site Visit $1,995.00

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7k: $2,315.14

Subtask 7m – Architectural Final Completion Site Visit.

Description: The architect shall visit the project site upon request by DEP. A report will be issued noting if there are any items on the punch list that remain to be corrected by the contractor.

Deliverables: As summarized under the Project Schedule summary.

Performance Measures: Deliverables will be reviewed by the Department to confirm they are complete, accurate, timely, and reflect DEP’s intent for the project.

Fees:

Subtask 7m Architectural Final Completion Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Dodstone Architects Registered Architect $133.00 14 $1,862.00 Subtask 7m Architectural Final Completion Site Visit $1,862.00

Tolls (Roundtrip) $8.74

Total Costs for Subtask 7m: $2,182.14

General Conditions

We agree to complete the work as outlined in the proposal for the following lump sum amounts: $94,473.85

Summary Provider Base

Service Additional

Service CA Subtotal Reimb. Total Y/N

DS 483.00 3,654.27 3,654.27

SSM 2,655.27

GA 516.00

DS 350.00 2,801.00 542.92 3,343.92

GA 2,451.00

DS 4,312.00 665.00 6,615.00 6,615.00

GA 1,638.00

DS 319.50 3,536.07 3,536.07

AAI 3,216.57

DS 7,421.00 16,111.06 16,111.06

FSM 2,066.80

ARD 1,008.00

BNI 1,775.86

GA 3,839.40

DS 639.00 1,245.71 1,245.71

FSM 254.32

ARD 134.00

BNI 89.39

GA 129.00

DS 483.00 741.00 741.00

GA 258.00

DS 8,242.00 15,703.95 15,703.95

FMS 3,205.77

ARD 697.00

BNI 2,443.30

GA 1,115.88

DS 483.00 741.00 741.00

GA 258.00

DS 1,335.00 4,015.44 4,015.44

FSM 498.63

ARD 193.00

BNI 887.93

GA 1,100.88

DS 899.00 2,039.41 2,039.41

FSM 319.64

ARD 126.00

BNI 178.77

GA 516.00

DS 217.00 1,497.40 700.00 2,197.40

GA 1,280.40

DS 1,333.00 4,301.84 2,000.00 6,301.84

FSM 319.64

ARD 126.00

BNI 268.16

GA 2,255.04

DS 2,820.00 5,250.30 5,250.30

FSM 1,020.76

ARD 536.00

BNI 357.54

GA 516.00

DS 1,662.50 1,662.50 320.14 1,982.64

DS 1,662.50 1,662.50 320.14 1,982.64

DS 199.50 1,941.50 320.14 2,261.64

ARD 1,742.00

DS 199.50 1,636.54 320.14 1,956.68

FSM 1,437.04

DS 199.50 1,636.54 320.14 1,956.68

FSM 1,437.04

DS 133.00 1,283.14 320.14 1,603.28

BNI 1,150.14

DS 133.00 1,283.14 320.14 1,603.28

BNI 1,150.14

DS 133.00 1,681.00 321.92 2,002.92

GA 1,548.00

DS 133.00 2,808.52 321.92 3,130.44

GA 2,675.52

DS 1,995.00 1,995.00 320.14 2,315.14

DS 1,862.00 1,862.00 320.14 2,182.14

Design Phase Fees: 35,568.29 19,596.21 CA fees: 23,750.37 8,790.96 Total 59,318.66 28,387.17

NTE

N

N

N

Y

Y

YPermitting Services

Subtask 7b

Pre-Construction Site meeting

N

N

N

N

N

N

N

Subtask 7m

Architectural Final Completion Site Visit

Subtask 3b

Construction Cost Projection based upon

60% CDs

Subtask 7h

Structural Site Visit - Framing/Roof

Subtask 7g

Subtask 7a

Structural Site Visit - Foundation

Subtask 7j

Subtask 1a

Site Specific Survey & Data Collection

Subtask 3a

Preparation of 60% Construction Documents

Subtask 6b

Limited Construction Administration Services (excluding site visits)

Subtask 1b

Subtask 5 Preparation of 100% Construction Documents

Subtask 6c

Subtask 4a

Subtask 6a

Subtask 7c

Substantial Civil Site Visit

Subtask 7k

Architectural Substantial Completion Site Visit

Subtask 7f

Mechanical Site Visit

Subtask 7i

Interim Civil Site Visit

87,705.83 6,768.02 94,473.85

Subtask 2a

Subtask 4b

90% Review Meeting

Architectural Interim Site Visit 1

Electrical Site Visit

Subtask 7e

Subtask 3c

Subtask 2b

Pre-Application Meeting & Site Visit

Soil borings

Program Confirmation & Schematic Design

Plumbing Site Visit

Bidding Services

Environmental Resource Permit

Preparation of 90% Construction Documents

60% Review Meeting

Subtask 7d

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Design Fees are broken out separately from Construction Administration Fees at the end of the chart.

Proposed Project Schedule In all cases, the deliverables for a given Subtask will be provided to DEP on or before the time frame listed below. DEP review times are not listed, but are assumed to occur between each Subtask. Written acceptance of a submission from DEP are assumed to include all comments pertaining to that submission. Receipt of additional comments later may require an extension of the subsequent deadline.

Task Working Days From Subtask 1a: Survey & Data Collection 25 Date of execution of agreement Subtask 1b: Pre-App Meeting 45 Date of execution of agreement Subtask 2a: Programming & Schem.

Architectural portion 25 Date of execution of agreement

Summary Provider Base

Service Additional

Service CA Subtotal Reimb. Total Y/N

DS 483.00 3,654.27 3,654.27

SSM 2,655.27

GA 516.00

DS 350.00 2,801.00 542.92 3,343.92

GA 2,451.00

DS 4,312.00 665.00 6,615.00 6,615.00

GA 1,638.00

DS 319.50 3,536.07 3,536.07

AAI 3,216.57

DS 7,421.00 16,111.06 16,111.06

FSM 2,066.80

ARD 1,008.00

BNI 1,775.86

GA 3,839.40

DS 639.00 1,245.71 1,245.71

FSM 254.32

ARD 134.00

BNI 89.39

GA 129.00

DS 483.00 741.00 741.00

GA 258.00

DS 8,242.00 15,703.95 15,703.95

FMS 3,205.77

ARD 697.00

BNI 2,443.30

GA 1,115.88

DS 483.00 741.00 741.00

GA 258.00

DS 1,335.00 4,015.44 4,015.44

FSM 498.63

ARD 193.00

BNI 887.93

GA 1,100.88

DS 899.00 2,039.41 2,039.41

FSM 319.64

ARD 126.00

BNI 178.77

GA 516.00

DS 217.00 1,497.40 700.00 2,197.40

GA 1,280.40

DS 1,333.00 4,301.84 2,000.00 6,301.84

FSM 319.64

ARD 126.00

BNI 268.16

GA 2,255.04

DS 2,820.00 5,250.30 5,250.30

FSM 1,020.76

ARD 536.00

BNI 357.54

GA 516.00

DS 1,662.50 1,662.50 320.14 1,982.64

DS 1,662.50 1,662.50 320.14 1,982.64

DS 199.50 1,941.50 320.14 2,261.64

ARD 1,742.00

DS 199.50 1,636.54 320.14 1,956.68

FSM 1,437.04

DS 199.50 1,636.54 320.14 1,956.68

FSM 1,437.04

DS 133.00 1,283.14 320.14 1,603.28

BNI 1,150.14

DS 133.00 1,283.14 320.14 1,603.28

BNI 1,150.14

DS 133.00 1,681.00 321.92 2,002.92

GA 1,548.00

DS 133.00 2,808.52 321.92 3,130.44

GA 2,675.52

DS 1,995.00 1,995.00 320.14 2,315.14

DS 1,862.00 1,862.00 320.14 2,182.14

Design Phase Fees: 35,568.29 19,596.21 CA fees: 23,750.37 8,790.96 Total 59,318.66 28,387.17

NTE

N

N

N

Y

Y

YPermitting Services

Subtask 7b

Pre-Construction Site meeting

N

N

N

N

N

N

N

Subtask 7m

Architectural Final Completion Site Visit

Subtask 3b

Construction Cost Projection based upon

60% CDs

Subtask 7h

Structural Site Visit - Framing/Roof

Subtask 7g

Subtask 7a

Structural Site Visit - Foundation

Subtask 7j

Subtask 1a

Site Specific Survey & Data Collection

Subtask 3a

Preparation of 60% Construction Documents

Subtask 6b

Limited Construction Administration Services (excluding site visits)

Subtask 1b

Subtask 5 Preparation of 100% Construction Documents

Subtask 6c

Subtask 4a

Subtask 6a

Subtask 7c

Substantial Civil Site Visit

Subtask 7k

Architectural Substantial Completion Site Visit

Subtask 7f

Mechanical Site Visit

Subtask 7i

Interim Civil Site Visit

87,705.83 6,768.02 94,473.85

Subtask 2a

Subtask 4b

90% Review Meeting

Architectural Interim Site Visit 1

Electrical Site Visit

Subtask 7e

Subtask 3c

Subtask 2b

Pre-Application Meeting & Site Visit

Soil borings

Program Confirmation & Schematic Design

Plumbing Site Visit

Bidding Services

Environmental Resource Permit

Preparation of 90% Construction Documents

60% Review Meeting

Subtask 7d

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Civil portion 20 DEP approval of Subtask 1a deliverables Subtask 2b: Soil Borings 20 DEP approval of Subtask 2a deliverables Subtask 3a: 60% CDs 30 DEP approval of Subtask 2a deliverables Subtask 3b: Cost Projection 5 Submission of Subtask 3a Subtask 3c: 60% Review Meeting 5 From date of review meeting Subtask 4a: 90% CDs 25 DEP approval of Subtask 3a, 3b,& 3c deliverables Subtask 4b: 90% Review Meeting 5 From date of review meeting Subtask 5: 100% CDs 15 DEP approval of Subtask 4a & 4b deliverables Subtask 6a: Bidding Services Bid Question Response 7 Written receipt of question Subtask 6b: Resource Permit 30 DEP approval of Subtask 5 deliverables Subtask 6c: Permitting Services 10 Delivery of Signed & Sealed Docs. 7 Permit Comment Response 10 Subtask 7a: Limited CA Services Review of shop drawings 10 Electronic receipt of shop drawings RFI response 10 Electronic/written receipt of question Delivery of dwg CAD files 25 Substantial Review site visit Subtask 7b: Pre-Con Meeting 5 From date of meeting Subtasks 7c – 7m (site visits) 5 From date of visit

Client’s Responsibilities The Client and/or User shall provide the following:

1. Full information about the objectives, schedule, constraints and existing conditions of the Project.

2. Establishment of a construction budget with reasonable contingencies that meets the Project Requirements.

3. Employment of a qualified General Contractor to perform the construction Work.

4. Prompt responses to questions issued by the design team regarding information necessary to complete the work on schedule.

5. Access to the site as necessary to perform the work.

6. Disclosure of the presence and accurate location of all hidden or obscure man-made objects relative to field tests, sampling, or boring locations.

7. Provide existing finishes used in other cabins for use as the basis of design.

Miscellaneous Provisions

1. All deliverables are electronic unless specifically noted otherwise.

2. DEP waives any claim against the design team arising from any damage to the existing man-made objects located on the property.

3. Procurement of the actual permit is not included. We will provide the drawings necessary to obtain a permit and will assist in filling out any required forms relating to the actual work performed. DEP will be responsible for delivering the drawings to the permitting agencies.

4. After substantial completion, the design team will provide 2D electronic deliverables in .dwg format and will follow FDEP’s CAD guidelines provided to us by DEP at the start of the project. 3D models or CAD files are not included.

5. Any services provided beyond the scope of this project will be billed at the hourly rates agreed upon within the 2014 Open End contract with DEP or based upon a negotiated lump sum.

7. It is our understanding that all Pay Application review will be performed by DEP and is therefore not included with this proposal.

8. Weekly conference calls during design phases or the construction administration phases are not included.

Should DEP wish to add those to the scope, we can attend these calls per the 2014 Open End contract hourly rates.

Terms and Conditions:

1. Standard of Care: Dodstone Architects will endeavor to perform services in a manner consistent with the degree of care and skill ordinarily exercised by members of our profession currently practicing in the same locality under similar conditions. No other representation, warranty, or guarantee is made, included, or intended as to our professional services.

2. Service Excluded:

a. Programming other than as specifically noted.

f. Design of data, audio-visual, security, or communications systems

g. LEED design

h. Renderings

i. Furniture design, selection, documentation, or coordination.

l. Hazardous material identification, assessment, and/or abatement procedures

m. Emergency power and/or generators are not included

n. Procurement of the actual permit.

o. Construction Means and Methods (established by the Owner’s contractor).

p. Detailed, line item cost estimating.

4. Additional Services: Services beyond those outlined above will be provided for an additional lump sum fee at the hourly rates agreed upon within the 2014 Open End contract with DEP. No work will be performed without written authorization from DEP.

5. Terms: If the services covered by this agreement have not been completed by August 31, 2021, for reasons beyond our control, compensation set forth in this agreement shall be equitably adjusted.

6. Provisions related to payment:

a. Reimbursable expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by Dodstone, employees, and subconsultants in the interest of the project, such as expedited delivery, travel, and printing other than for Dodstone. Reimbursable expenses and Additional Services will be invoiced monthly as they are incurred.

b. Payment will be made within 30 days for each task upon completion of each deliverable and submittal/approval of the deliverables for the amount specified for that deliverable in this proposal.

c. Client agrees to pay each invoice within 30 days of receipt. Late payments will be charged interest at a rate of 1.5% per month and we reserve the right to stop work and withhold documents.

7. Mediation: The Client and Dodstone agree that all disputes between them arising out of or related to this

Agreement or the project shall be submitted to formal mediation unless the parties mutually agree otherwise.

Anything contained within any other contract document notwithstanding, Dodstone shall not be bound by any provision requiring arbitration of disputes or controversies arising out of Dodstone’s work.

8. Applicable Law: This Agreement shall be governed by the laws of the State of Florida.

9. Assigns: Neither the Client nor Dodstone may delegate, assign, sublet or transfer their duties or interests in this

Agreement without the written consent of the other party.

10. Third Parties: Nothing contained in this agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or Dodstone.

11. Severability: In the event any of the provisions of the General Provisions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable.

12. Termination of services: This agreement may be terminated upon ten (10) days written notice by either party should the other fail to perform its obligations hereunder. In the event of termination, the Client shall pay Dodstone for all services rendered to the day of termination, all reimbursable expenses, and reasonable termination expenses.

13. Owner’s Responsibilities: The Client and/or Owner shall provide the following:

a. Full information about the objectives, schedule, constraints, and existing conditions of the Project.

b. Establishment of a construction budget with reasonable contingencies that meets the Project Requirements.

c. Employment of a qualified Contractor to perform the construction Work.

d. Prompt responses to questions issued by Dodstone Group Architects regarding information necessary to complete the work on schedule.

e. Access to the site as necessary to perform the work.

14. Assumptions: Dodstone assumes the following:

a. Construction will occur in a single phase. Phasing plans are not included in this scope of work.

b. The design team will be provided access to the premises in a timely manner.

15. LIMIT OF LIABILITY

PURSUANT TO SECTION 558.0035 FLORIDA STATUTES, DODSTONE

GROUP ARCHITECTS, INC. IS THE RESPONSIBLE PARTY FOR THE

PROFESSIONAL SERVICES IT AGREES TO PROVIDE UNDER THIS

AGREEMENT. NO INDIVIDUAL PROFESSIONAL EMPLOYEE, AGENT,

DIRECTOR, OFFICER OR PRINCIPAL MAY BE INDIVIDUALLY LIABLE

FOR NEGLIGENCE ARISING OUT OF THIS CONTRACT.

We look forward to working with you on this project. Please call if you have any questions concerning the hourly task breakdown or the proposed scope of work. Thank you for your consideration on this project.

Sincerely, Joel L. Dodson, AIA Principal Architect The DodStone Group